Travelling Personal Assistant - Fluent Italian & English
Travelling Personal Assistant - Fluent Italian & English

Travelling Personal Assistant - Fluent Italian & English

Full-Time 36000 - 60000 £ / year (est.) No home office possible
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At a Glance

  • Tasks: Support a UHNW individual with personal and professional affairs while travelling internationally.
  • Company: Join a prestigious family office, providing elite support to a distinguished principal.
  • Benefits: Experience global travel, flexible hours, and the chance to work in beautiful locations.
  • Why this job: Perfect for those seeking a dynamic role with high responsibility and unique experiences.
  • Qualifications: Fluent in Italian and English, with 3+ years supporting HNWIs and a valid driving licence.
  • Other info: This is not a typical 9-to-5; adaptability and discretion are key.

The predicted salary is between 36000 - 60000 £ per year.

A rare opportunity has arisen to support a distinguished UHNW individual in a dynamic and highly rewarding Travelling PA role. This position demands fluency in both written and spoken Italian and English, alongside prior experience supporting HNWIs or working within a family office environment. You will also need to be conversational in French.

The role will involve extensive international travel, often at very short notice and with ever-changing itineraries, across Europe and the USA, with limited time spent in the UK. You will support both business and private matters, requiring exceptional organisation, discretion, and emotional intelligence.

You will work closely with other private staff, yet also be comfortable operating independently and spending time alone abroad. A calm, proactive, and solutions-oriented mind-set is key, as is the ability to multitask and manage shifting priorities with grace and precision.

Responsibilities include (but are not limited to):

  • Assisting with the daily personal and professional affairs of the principal and their family, always with utmost discretion.
  • Full diary management: scheduling across time zones, coordinating meetings, booking transportation, and maintaining detailed appointment notes.
  • Inbox management: filtering, prioritising, and drafting timely responses as appropriate.
  • Acting as a gatekeeper for calls and communications; managing requests and keeping the principal fully informed.
  • Liaising effectively with other staff members and ensuring seamless communication across teams.
  • Planning complex travel arrangements: flights (commercial and private), villas, hotels, transfers, and drivers.
  • Creating and maintaining a filing system of all relevant documents, artworks etc.
  • Handling personal errands, from booking restaurants and medical appointments to sourcing gifts and managing other special requests.
  • Work closely with various global PAs and household staff to ensure the principal’s needs are anticipated and met, ensuring seamless operations at all times.
  • Act as a barometer for the environment, keeping a finger on the pulse of the household and staff dynamics, addressing issues as they arise and offering support where needed.

Candidate Profile:

  • Fluent Italian and English (spoken and written), with conversational French.
  • A minimum of 3 years’ experience supporting HNWIs or in a family office.
  • Comfortable with frequent and last-minute international travel.
  • Highly discreet, emotionally intelligent, and diplomatic.
  • A natural communicator and team player who thrives in a collaborative environment and has the confidence to voice opinions when needed.
  • Meticulous attention to detail and excellent problem-solving ability.
  • Strong communicator, confident managing relationships at all levels.
  • Naturally organised, forward-thinking, with a calm and grounded presence.
  • Flexible, with a mind-set suited to non-traditional hours and a fast-paced lifestyle.
  • Holds a valid driving licence.

This is a rare and exceptional opportunity to support a truly compelling principal while travelling to some of the most beautiful locations worldwide. The role calls for a calm and composed demeanour, coupled with the ability to juggle varied responsibilities with quiet confidence. At the same time, you will need to know when to take initiative and speak up with clarity and tact.

It goes without saying that this is far from a conventional 9-to-5 position; it demands a flexible, adaptable mindset and a readiness to be available outside of standard hours. The ideal candidate will thrive in a fluid, fast-paced environment, offering steadfast support to a distinguished and generous UHNW individual and his family.

Travelling Personal Assistant - Fluent Italian & English employer: Lavender Jones Recruitment

Join a prestigious and dynamic environment as a Travelling Personal Assistant, where you will support a distinguished UHNW individual while exploring beautiful locations across Europe and the USA. Our company fosters a culture of discretion, collaboration, and personal growth, offering unique opportunities for professional development in a fast-paced, non-traditional setting. With a focus on employee well-being and a commitment to excellence, we provide a rewarding experience for those who thrive in a flexible and adventurous role.
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Contact Detail:

Lavender Jones Recruitment Recruiting Team

StudySmarter Expert Advice 🤫

We think this is how you could land Travelling Personal Assistant - Fluent Italian & English

✨Tip Number 1

Make sure to highlight your language skills in both Italian and English during any networking opportunities. Engage with professionals in the luxury service industry who may have connections to HNWIs, as personal recommendations can significantly boost your chances.

✨Tip Number 2

Familiarise yourself with the lifestyle and expectations of UHNW individuals. Understanding their needs and preferences will help you demonstrate your suitability for the role during interviews or informal discussions.

✨Tip Number 3

Network with current or former personal assistants in similar roles. They can provide valuable insights into the day-to-day responsibilities and challenges, helping you prepare better for potential interviews.

✨Tip Number 4

Stay updated on travel trends and logistics, especially regarding international travel. Being knowledgeable about travel arrangements and potential issues can set you apart as a proactive candidate who is ready to handle the demands of the role.

We think you need these skills to ace Travelling Personal Assistant - Fluent Italian & English

Fluency in Italian and English (spoken and written)
Conversational French
Experience supporting High Net Worth Individuals (HNWIs)
Diary management across time zones
Excellent organisational skills
Discretion and confidentiality
Emotional intelligence
Strong communication skills
Problem-solving ability
Ability to multitask and manage shifting priorities
Flexibility for non-traditional hours
Calm and composed demeanour
Driving licence
Team player with collaborative mindset
Attention to detail

Some tips for your application 🫡

Tailor Your CV: Make sure your CV highlights your experience supporting high-net-worth individuals or in a family office environment. Emphasise your fluency in Italian and English, as well as any conversational French skills.

Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and detail how your skills align with the responsibilities outlined in the job description. Mention your ability to manage shifting priorities and your experience with international travel.

Showcase Relevant Experience: Provide specific examples of your previous roles where you demonstrated exceptional organisation, discretion, and emotional intelligence. Highlight instances where you successfully managed complex travel arrangements or supported busy executives.

Proofread Your Application: Before submitting, carefully proofread your application for any errors or typos. A polished application reflects your attention to detail, which is crucial for this role.

How to prepare for a job interview at Lavender Jones Recruitment

✨Showcase Your Language Skills

Since fluency in Italian and English is crucial for this role, be prepared to demonstrate your language proficiency during the interview. You might be asked to converse in both languages, so practice common phrases and scenarios that could arise in a personal assistant context.

✨Highlight Relevant Experience

Make sure to discuss your previous experience supporting high-net-worth individuals or working in a family office. Provide specific examples of how you managed complex schedules, handled sensitive information, and maintained discretion in your past roles.

✨Demonstrate Problem-Solving Skills

This role requires exceptional problem-solving abilities. Prepare to share examples of challenges you've faced in previous positions and how you successfully navigated them. Emphasise your calm and proactive approach to managing shifting priorities.

✨Emphasise Flexibility and Adaptability

Given the nature of the job, it's important to convey your flexibility and readiness to adapt to last-minute changes. Share experiences where you had to adjust plans quickly and how you maintained a positive attitude while doing so.

Travelling Personal Assistant - Fluent Italian & English
Lavender Jones Recruitment
L
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