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- Tasks: Support the Vice President with administrative tasks and coordinate insurance claims.
- Company: Join Messiah University, a diverse institution focused on education and service.
- Benefits: Enjoy a full-time role with opportunities for professional growth and development.
- Why this job: Be part of a mission-driven team that values diversity and community impact.
- Qualifications: Requires an Associate's Degree or relevant experience; 2-5 years in admin roles preferred.
- Other info: Position includes notary duties and co-chairing the Safety Committee.
The predicted salary is between 28800 - 43200 £ per year.
Below you will find the details for the position including any special instructions, supplementary documentation and questions you should review before applying for the opening.
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Position Summary
Provide administrative support to the Vice President. Responsible for coordination of insurance claims. Serve as a notary public for the institution and students.
Education Required
Associates Degree (Business) or strong related experience required.
Experience Required
2 – 5 years of Administrative Assistant or related experience.
Skills, Characteristics Required for Position
- Excellent interpersonal and communications skills; ability to communicate successfully across departments and with various constituencies, including external contacts.
- Strong writing and editing skills.
- Strong organizational skills, including time management skills and the ability to prioritise multiple responsibilities.
- Ability to work independently.
- Rigorous attention to detail.
- Demonstrated computer proficiency including the ability to work independently in Banner, Excel and various databases.
- Ability to maintain strict confidentiality.
Primary Duties
- Administer day-to-day insurance issues, coordinate claims process, and maintain files.
- Maintain staff and administrative salary records.
- Reconcile accounting of the Reserve Fund.
- Maintain construction/project documentation and contracts.
- Attend and document Board of Trustee meetings; and prepare mailings.
- Create and prepare correspondence for Vice President.
- Support Vice President.
- Co-chair Safety Committee.
- Serve as Notary public for institution, students, and employees.
- Maintain consistent and reliable attendance.
Secondary Duties
- Maintain real estate files.
- Maintain data on contingent land owners.
- Assist directors.
- Other duties as assigned.
Diversity
Messiah University’s commitment to diversity and inclusive excellence draws inspiration from its mission “to educate men and women toward maturity of intellect, character and Christian faith in preparation for lives of service, leadership and reconciliation in church and society.” The university has pursued this vision through a strategic planning process that encourages diversity through employee and student composition, campus climate, and an educational program that seeks to equip and enable educators and students to embrace diversity. Candidates should clearly articulate why diversity and inclusive excellence matter to them as persons of faith as well as in their profession. Candidates will speak to how as a potential employee, they will contribute to the advancement of this vision through their teaching-learning, research, institutional service, and public engagement.
Administrative Assistant to the Vice President for Operations employer: Messiah College
Contact Detail:
Messiah College Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant to the Vice President for Operations
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as Banner and Excel. Being proficient in these tools will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. This will show that you can handle the diverse responsibilities of the position.
✨Tip Number 3
Since the role involves communication across various departments, consider reaching out to current or former employees to gain insights about the work culture and expectations. This knowledge can help you tailor your approach during interviews.
✨Tip Number 4
Prepare to discuss your experience with confidentiality and sensitive information, as this is crucial for the role. Think of specific instances where you've successfully maintained discretion in your previous positions.
We think you need these skills to ace Administrative Assistant to the Vice President for Operations
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in administrative roles. Emphasise skills like organisation, communication, and attention to detail, as these are crucial for the position.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities of the role. Mention your experience with insurance claims and any relevant software proficiency, such as Excel or database management.
Highlight Interpersonal Skills: In your application, showcase your interpersonal and communication skills. Provide examples of how you've successfully collaborated with different departments or external contacts in previous roles.
Address Diversity Commitment: Since the university values diversity and inclusion, include a section in your application that articulates why these principles matter to you and how you plan to contribute to this vision in your role.
How to prepare for a job interview at Messiah College
✨Research the Institution
Before your interview, take some time to learn about the institution's mission, values, and recent developments. This will help you tailor your responses and show that you're genuinely interested in the role and the organisation.
✨Highlight Relevant Experience
Make sure to emphasise your administrative experience, particularly any roles where you've managed multiple responsibilities or worked with senior management. Be ready to provide specific examples of how you've successfully handled similar tasks in the past.
✨Demonstrate Communication Skills
Given the importance of communication in this role, prepare to showcase your interpersonal skills. You might be asked situational questions, so think of examples where you've effectively communicated across departments or resolved conflicts.
✨Prepare for Questions on Confidentiality
Since maintaining confidentiality is crucial for this position, be prepared to discuss how you've handled sensitive information in previous roles. This will demonstrate your understanding of the importance of discretion in an administrative capacity.
