Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the Integrated Healthcare Team with clerical tasks in a prison setting.
- Company: Join Nottinghamshire Healthcare NHS Foundation Trust, a leader in community and offender healthcare.
- Benefits: Enjoy flexible part-time hours, a supportive work environment, and opportunities for personal growth.
- Why this job: Make a real difference in healthcare while gaining valuable experience in a unique setting.
- Qualifications: No prior experience needed; just bring attention to detail and a positive attitude.
- Other info: Full training provided, including MOJ vetting and DBS checks.
The predicted salary is between 20000 - 30000 £ per year.
We have a part time vacancy for an administration assistant to join our established Administration Team, providing clerical support to the Integrated Healthcare Team. This role is based within HMP Lincoln and will require MOJ Vetting as well as enhanced DBS. You will be required to work in a Healthcare setting and may come into contact with prisoners. You will be responsible for maintaining the safety and security of prison keys for which full training will be given.
HMP Lincoln is a Category B community remand prison and houses around 600 male prisoners both sentenced and on remand. Parts of the estate are Grade II listed Victorian buildings dating back to the late 1800s. The Administration Team supports the day to day running of our Integrated Healthcare Department, encompassing both primary care; including nurse and GP provision, dental, physiotherapy, sexual health, optometry as well as both primary and secondary mental health services and psychiatric care along with additional specialist healthcare.
You will provide clerical assistance to an established team, using Systmone, which is a widely used electronic healthcare record system, and a variety of Microsoft Office packages and bespoke database systems. The role includes data entry, telephone calls, photocopying and scanning documents, maintaining records, collating and distributing post and some porter duties. Attention to detail is critical in this role and the post holder must be able to demonstrate confidentiality, a non-judgemental approach and uphold equality and diversity values.
There may be occasions where you could encounter patient background in relation to offending behaviours which you may find upsetting.
The health and wellbeing of colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team. The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment.
For further details / informal visits contact: Name: Kate Love Job title: Assistant Practice Manager Email address: kate.love@nottshc.nhs.uk Telephone number: 01522 663323
Administration Assistant employer: Nottinghamshire Healthcare NHS Foundation Trust
Contact Detail:
Nottinghamshire Healthcare NHS Foundation Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant
✨Tip Number 1
Familiarise yourself with the SystmOne system, as it's a key part of the role. You can find online tutorials or user guides that will help you understand its functionalities and how to navigate it efficiently.
✨Tip Number 2
Research the healthcare services provided at HMP Lincoln. Understanding the specific needs and challenges of working in a prison healthcare setting will show your commitment and readiness for the role.
✨Tip Number 3
Connect with current or former employees of Nottinghamshire Healthcare NHS Foundation Trust on LinkedIn. They can provide valuable insights into the work culture and expectations, which can help you tailor your approach.
✨Tip Number 4
Prepare to discuss your ability to maintain confidentiality and handle sensitive information during the interview. Think of examples from past experiences where you've demonstrated these skills, as they are crucial in this role.
We think you need these skills to ace Administration Assistant
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Administration Assistant position. Highlight key skills such as attention to detail, confidentiality, and proficiency in Microsoft Office.
Tailor Your CV: Customise your CV to reflect relevant experience and skills that align with the job. Emphasise any previous administrative roles, especially in healthcare or similar environments, and include specific examples of your achievements.
Craft a Strong Cover Letter: Write a compelling cover letter that addresses why you are a good fit for the role. Mention your understanding of the healthcare setting and your ability to work with diverse teams, as well as your commitment to confidentiality and equality.
Proofread Your Application: Before submitting, carefully proofread your application materials for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Nottinghamshire Healthcare NHS Foundation Trust
✨Understand the Role
Make sure you thoroughly read the job description and understand the responsibilities of an Administration Assistant. Familiarise yourself with terms like 'Systmone' and the types of clerical tasks you'll be handling, as this will help you answer questions more confidently.
✨Show Your Attention to Detail
Since attention to detail is critical for this role, prepare examples from your past experiences where you demonstrated this skill. Whether it was in data entry or maintaining records, having specific instances ready will showcase your suitability for the position.
✨Demonstrate Confidentiality and Professionalism
Given the sensitive nature of working in a healthcare setting within a prison, be prepared to discuss how you would handle confidential information. Highlight your understanding of confidentiality and your non-judgemental approach to diverse backgrounds.
✨Ask Insightful Questions
Prepare thoughtful questions to ask at the end of your interview. Inquire about the team dynamics, training opportunities, or how the Administration Team collaborates with other departments. This shows your genuine interest in the role and the organisation.
