Cash & Accounts Receivable Assistant

As an integral part of a small Finance Team, you will be responsible for all cash and accounts receivable administration duties. You should be proficient in using Microsoft Excel and finance ERP software to ensure bank accounts are fully reconciled and all invoices are posted in a timely manner. Confidence in communicating with customers and other departments is essential to build professional and productive relationships.

You will join a friendly team providing equipment, installation, and maintenance services to petrol forecourts across the UK. Following a temporary probationary period, a successful candidate will be considered for a permanent position within the organization.

Our office is based in Loanhead, on the outskirts of Edinburgh. We offer support for employees wishing to gain professional qualifications.

Position Responsibilities

Cash & Banking

• Posting bank transactions to the ERP system and allocating credits and debits to the appropriate sales & purchase invoices
• Conducting daily bank reconciliations
• Preparing end-of-month bank reconciliations for all bank accounts
• Updating currency conversion rates at month-end

Accounts Receivable

• Raising invoices for all sales & service orders
• Creating sales/service orders when required
• Posting credit memos and returns
• Maintaining a comprehensive invoice register
• Building professional relationships with customers
• Managing customer portals (logging/uploading invoices, proof of delivery, etc.)
• Preparing and sending customer statements
• Monitoring the accounts receivable mailbox and responding to queries promptly
• Monitoring invoice due dates and chasing overdue invoices as needed

General Administration

• Collaborating with other departments to resolve issues
• Owning certain balance sheet reconciliations
• Providing ad hoc administrative support to the finance team
• Answering customer calls and resolving queries

Qualification Requirements

• Intermediate Excel skills and competent IT skills are essential

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