TRAVELLING PERSONAL ASSISTANT, FULL-TIME - Los Angeles, USA

We are looking for a Senior Personal Assistant for a UHNW family. The ideal candidate has experience managing the busy lifestyle of a UHNWI and their children. This fast-paced role requires a high level of commitment, suitable for someone who can manage upwards and handle all aspects of life with minimal direction. The ideal candidate will act like a lifestyle manager, planning 30 days in advance and understanding the intricate details of each day as they unfold. Experience with high-net-worth individuals (HNWIs) and families is essential, especially having worked for a woman with children and a busy private life to organise.

Position Requirements:

• Senior role
• Minimum of 5 years of experience as a personal assistant for an ultra-high-net-worth (UHNW) or VIP family
• Experience coordinating with the Head of Management (HM), Head of Security, junior PA, and Senior Butler
• Reporting directly to the HM and the principals

Travel Requirements:

• Willingness to travel with the family and plan trips to organise hotels and holidays, as well as extended stays at other homes worldwide (e.g., 3-4 weeks in London)
• Availability to work weekends, remain on-call, and work from home after hours as needed
• Standard workweek: 50 hours from Monday to Friday, with overtime paid for after hours and on weekends

Day-to-Day Responsibilities May Include:

• Managing the family’s schedules
• Handling a high volume of online orders
• Coordinating health and beauty appointments for family members
• Managing purchases, invoices, and expenses
• Assisting with complex travel arrangements, including staff travel, jets, yachts, etc.
• Overseeing children’s school and extracurricular activities
• Event management and coordination
• Booking restaurants and leisure activities
• Researching the latest trends (fashion, toys, etc.)
• Managing household inventories
• Maintaining contact lists

Specific Areas of Focus:

• Lifestyle Management: Professionally represent the family in correspondence, coordination, research, and planning; Work closely with the family to understand and anticipate their needs; Build relationships with vendors, frequented establishments, and family associates; Maintain detailed calendars with notes on appointments, contact information, and directions; Plan and execute small and large events (infrequently); Shop on behalf of the family, coordinate with stylists, manage returns, and assist in selling clothes through second-hand websites.
• Travel/Logistics: Plan complex travel arrangements and organise staff availability; Oversee packing, prepare packing lists, and adapt to frequent changes; Work with the local concierge to suggest and plan activities for the family during travel; Maintain household inventory lists.
• Organisation: Ship items globally as needed; Sell unwanted or unnecessary items; Develop and maintain household inventories and stock levels.
• Financial Management: Keep meticulous records of all spending to provide to management and family accountants; Conduct significant online shopping, ensuring the delivery, presentation, and return of all items.
• Record Keeping: Collaborate with the family’s doctors, schools, and service providers to maintain accurate records of medical, educational, and personal information; Work with the family’s stylists to track clothing, jewellery, and art inventory when necessary.

Employment Details:

• Status: Employed as a W-2
• Salary Range: $150,000 - $165,000 USD
• Benefits:

• 2 weeks of Paid Time Off (PTO)
• 6 days of Sick/Personal Time Off
• 401(k) Plan with single participation
• Discretionary Bonus
• Overtime is paid hourly after 50 hours
• Private health insurance is fully covered for the candidate
• Per diem of $50 for overnight travel, with travel and hotel or Airbnb expenses paid

This position calls for a highly organised and proactive individual who excels at managing complex tasks and developing strong relationships with family members and service providers.