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- Tasks: Support three directors in a fast-paced marketing team with calendar management and travel coordination.
- Company: Join a leading entertainment company known for its innovative culture and global impact.
- Benefits: Enjoy hybrid work, competitive pay, health plans, paid sick leave, and free online training.
- Why this job: Be part of exciting marketing campaigns and contribute to a collaborative, dynamic environment.
- Qualifications: Experience as an admin assistant, strong organisational skills, and proficiency in Google Workspace required.
- Other info: This is a 6-month contract with a salary of up to £60k pro rata.
The predicted salary is between 36000 - 60000 £ per year.
Become an integral part of a renowned entertainment company, supporting key decision-makers within the UK marketing division. This dynamic role offers a unique opportunity to contribute to impactful marketing campaigns and strategies. As an Administrative Assistant, you will be the backbone of a fast-paced team, ensuring seamless operations and efficient workflow.
As an Administrative Assistant, you’ll be at the heart of the UK marketing team, providing essential support to three directors. Your organizational skills and proactive approach will be crucial in managing calendars, processing expenses, and coordinating travel arrangements. You’ll be empowered to streamline processes and ensure smooth daily operations, directly impacting the team’s efficiency and success. This role is perfect for someone who thrives in a fast-paced environment and enjoys contributing to a collaborative team.
This is a 6 months, hybrid contract, offering up to £60k per annum, pro rata (PAYE).
Responsibilities- Manage and maintain complex calendars for three directors, ensuring effective scheduling and coordination of meetings.
- Process expense reports accurately and efficiently, adhering to company policies and procedures.
- Coordinate travel arrangements, including booking flights, accommodations, and transportation.
- Provide general administrative support, such as managing correspondence, preparing presentations, and handling logistics for team events.
- Proven experience as an administrative assistant or in a similar role.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- Excellent communication and interpersonal skills, both written and verbal.
- Proficiency in Google Workspace applications.
Shortlisted candidates will be contacted within 72 hours of applying.
Administrative Assistant / EA employer: Aquent
Contact Detail:
Aquent Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant / EA
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, particularly Google Workspace applications. Being proficient in these tools will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Research the company culture of the entertainment firm you're applying to. Understanding their values and work environment can help you tailor your approach during interviews and show that you're a good fit for their team.
✨Tip Number 3
Prepare examples from your past experiences that showcase your organisational skills and ability to manage multiple tasks effectively. Be ready to discuss how you've streamlined processes or improved efficiency in previous roles.
✨Tip Number 4
Network with current or former employees of the company on platforms like LinkedIn. Engaging with them can provide valuable insights into the role and may even lead to a referral, increasing your chances of landing the job.
We think you need these skills to ace Administrative Assistant / EA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an administrative assistant. Focus on your organisational skills, time management, and any specific tools or software you’ve used, especially Google Workspace applications.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention how your skills align with the responsibilities listed in the job description, such as managing calendars and coordinating travel arrangements.
Highlight Relevant Experience: In your application, emphasise any previous roles where you supported senior management or worked in a fast-paced environment. Use specific examples to demonstrate your ability to handle multiple tasks efficiently.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Aquent
✨Showcase Your Organisational Skills
As an Administrative Assistant, your ability to manage complex calendars and prioritise tasks is crucial. Be prepared to discuss specific examples from your past experiences where you successfully organised schedules or streamlined processes.
✨Demonstrate Proficiency in Google Workspace
Since proficiency in Google Workspace applications is a must-have, make sure to highlight your experience with these tools. You might even want to mention any specific projects where you used Google Docs, Sheets, or Calendar effectively.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle real-life situations, such as managing conflicting appointments or processing expenses under tight deadlines. Practising your responses to these scenarios can help you feel more confident during the interview.
✨Emphasise Your Communication Skills
Excellent communication is key in this role. Be ready to provide examples of how you've effectively communicated with team members or clients in previous positions, whether through written correspondence or verbal interactions.
