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- Tasks: Join our Real Estate team as an Administrative Assistant, providing essential support and managing files.
- Company: DAC Beachcroft is a leading law firm known for its collaborative culture and commitment to excellence.
- Benefits: Enjoy a permanent role with opportunities for professional development and a supportive work environment.
- Why this job: This role offers hands-on experience in a dynamic team, perfect for those looking to grow in the legal field.
- Qualifications: Relevant administrative experience and proficiency in Microsoft Office are essential; a proactive attitude is a must.
- Other info: This position is office-based in Newcastle, fostering teamwork and direct communication with legal professionals.
The predicted salary is between 28800 - 43200 £ per year.
Department: Real Estate - Professional Support Hub
Employment Type: Permanent
Location: Newcastle
DAC Beachcroft has an exciting opportunity for someone to join our Real Estate team as an Administrative Assistant on a full-time, permanent basis in our Newcastle office. This role is office-based, requiring attendance in the Newcastle location. The position involves providing administrative and file management support. Work will be directed either by lawyers or through the work allocated by the Hub Leader (HL), Practice Assistants (PA), or Legal Support Assistants (LSA). The role aims to establish and maintain a service-oriented relationship with the team, understanding and responding to their needs.
Key Responsibilities
- Client Relationship Management
- Taking instructions for admin tasks related to client relationship management
- Ensuring knowledge of client-specific protocols and integrating them into practices
- Assisting in organizing internal and external events, seminars, and conferences, including managing delegate registers, booking travel, and printing/sending materials
- Administrative
- Managing files, ensuring correct filing and naming conventions (both electronic and paper)
- Handling file opening and closing procedures on relevant systems
- Organizing bookings, deliveries, courier requests, and other ad hoc tasks
- Supporting document processing, including printing, copying, scanning, and electronic document management
- Communication
- Liaising with team members to ensure workload and deadlines are managed effectively
- Answering internal calls and liaising with lawyers and team leaders
- Financial
- Assisting with billing and finance administration, including BACs and TTs
- Supporting with expenses management
- Processing
- Managing priorities and workloads to meet deadlines, consulting with HL when needed
- Creating and uploading information to client data rooms as instructed
- Producing court bundles, ensuring accuracy and compliance with court rules
- Verifying data accuracy and ensuring policy compliance
- Managing correspondence and documentation, including online applications and searches
- Customer Service
- Participating in team meetings and liaising with lawyers and HL for work instructions
- Providing updates to service users and offering assistance proactively
Skills, Knowledge, and Expertise
- Relevant office-based administrative experience
- Familiarity with document and case management systems
- Intermediate proficiency in Microsoft Office
- Strong communication and organizational skills
- Attention to detail and commitment to quality
- Customer service orientation and proactive attitude
- Willingness to learn and develop professionally
- Team player with adaptability and flexibility
Administrative Assistant employer: DAC Beachcroft Dublin
Contact Detail:
DAC Beachcroft Dublin Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Familiarise yourself with the specific administrative tools and software commonly used in real estate, such as document management systems. This knowledge will not only boost your confidence but also demonstrate your proactive approach to potential employers.
✨Tip Number 2
Network with professionals in the real estate sector, especially those working in administrative roles. Attend local events or join online forums to gain insights and make connections that could lead to job opportunities.
✨Tip Number 3
Showcase your organisational skills by volunteering for event planning or administrative tasks in your current role or community. This hands-on experience can be a great talking point during interviews and highlight your ability to manage multiple priorities.
✨Tip Number 4
Prepare for interviews by researching DAC Beachcroft and their Real Estate team. Understanding their values and recent projects will allow you to tailor your responses and demonstrate your genuine interest in the role.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant office-based administrative experience. Emphasise your familiarity with document and case management systems, as well as your proficiency in Microsoft Office.
Craft a Strong Cover Letter: In your cover letter, demonstrate your understanding of the role by mentioning specific responsibilities such as client relationship management and administrative support. Show how your skills align with their needs.
Highlight Communication Skills: Since the role requires strong communication skills, provide examples in your application of how you've effectively liaised with team members or clients in previous positions.
Show Your Proactive Attitude: Mention instances where you took the initiative to improve processes or assist colleagues. This will showcase your customer service orientation and willingness to learn, which are key for this role.
How to prepare for a job interview at DAC Beachcroft Dublin
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of an Administrative Assistant in a Real Estate context. Familiarise yourself with client relationship management, file management, and the specific tasks mentioned in the job description. This will help you demonstrate your knowledge and enthusiasm during the interview.
✨Showcase Your Organisational Skills
Since the role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you prioritised your workload and met deadlines, as this will resonate well with the interviewers.
✨Demonstrate Your Communication Skills
Effective communication is key in this role. Be ready to discuss how you've liaised with team members or clients in previous positions. You might even want to practice answering common interview questions clearly and concisely to showcase your verbal communication skills.
✨Prepare Questions for the Interviewers
Having thoughtful questions prepared shows your interest in the role and the company. Ask about the team dynamics, the types of events you might help organise, or how success is measured in the position. This not only gives you valuable insights but also demonstrates your proactive attitude.
