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- Tasks: Ensure our offices are safe, clean, and efficient while supporting daily operations.
- Company: Join Convey Law, a company dedicated to creating an inclusive and inspiring workplace.
- Benefits: Enjoy 25-30 days leave, gym discounts, and enhanced parental leave.
- Why this job: Be part of a supportive team that values your contributions and promotes well-being.
- Qualifications: 2 years in facilities management or office administration; strong organisational skills required.
- Other info: Local candidates from Newport preferred; flexibility for after-hours work may be needed.
The predicted salary is between 21500 - 24500 £ per year.
We are looking for a dedicated individual to help us provide an inclusive, accessible and inspirational space in our Company’s offices in Newport and Swansea ensuring that they are safe and efficient. The role involves overseeing building maintenance, co-ordinating office services, managing supplier services, supporting the IT team and providing day to day support to create a professional and productive workplace for all teams.
Key Responsibilities
- To facilitate the daily operations of all facilities ensuring that they are safe, clean and fully functional.
- Implement and oversee workplace safety programmes, such as fire drills, fire alarm testing, emergency lighting, fire extinguisher servicing, first aid training and emergency response plan ensuring compliance with health and safety requirements.
- Conduct risk assessments and ensure compliance with health, safety and environmental regulations.
- Act as first contact for emergencies in relation to the building, liaising with Senior Managers as required.
- Assist with office space planning, workstation setups and seating arrangements, particularly on days where all staff are required in the office and provide support for office events and meeting room setups.
- Coordinate internal office moves, furniture installations and workstation adjustments including the porterage of furniture and equipment around the office as may be necessary.
- Manage and organise desk equipment, including moving docking stations under desks and tidying cables across the office.
- Carry out minor repairs and enhancements such as putting up shelves/hanging pictures, painting and decorating, replacing light bulbs, fixing small leaks.
- Create a welcoming environment for teams by turning on lights/heating/air conditioning each morning, emptying dishwashers each day and clearing out the fridge every two weeks.
Skills, Knowledge and Expertise
- 2 years’ experience in facilities management, health and safety office administration or office cleaning.
- Strong organisational, multi-tasking and problem-solving skills.
- Ability to co-ordinate with multiple stakeholders, vendors, senior management and employees.
- Knowledge of workplace safety and emergency procedures would be desirable.
- Previous experience with contract management and supplier negotiations would be advantageous.
- Strong organisational skills with excellent attention to detail and the ability to work independently.
- Willingness to work outside normal office hours as required to fulfil obligations of the role.
- Ability to lift and move office furniture and supplies.
- Due to the nature of the role, it is a requirement of the role that you are local to the Newport area.
Benefits
- 25-30 days annual leave + 8 Bank Holidays.
- Additional day leave for your birthday.
- Additional day leave for 100% attendance in previous year.
- Option to purchase up to 5 days leave.
- Enhanced maternity and paternity leave.
- Company Sick Pay.
- Discounted Gym Membership.
- Subsidised Conveyancing.
- Employee Assistance Scheme which includes counselling sessions.
- Well-being programmes.
If you have the qualities that we are looking for, share our Company values and feel this is the next step in your career, we would love to hear from you.
Office Caretaker employer: Convey Law
Contact Detail:
Convey Law Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Caretaker
✨Tip Number 1
Familiarise yourself with the specific health and safety regulations relevant to office environments. Being knowledgeable about these can help you stand out during discussions, showing that you're proactive and ready to ensure compliance.
✨Tip Number 2
Network with current or former employees in facilities management roles. They can provide insights into the company culture and expectations, which can be invaluable when preparing for interviews.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock plan for managing office space or coordinating an event. This practical example can impress interviewers and show your hands-on approach to the role.
✨Tip Number 4
Be ready to discuss your experience with supplier management and contract negotiations. Highlighting specific examples of how you've successfully managed these relationships can set you apart from other candidates.
We think you need these skills to ace Office Caretaker
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities management, health and safety, or office administration. Use specific examples that demonstrate your organisational skills and ability to manage multiple tasks.
Craft a Compelling Cover Letter: Write a cover letter that reflects your understanding of the role and the company’s values. Mention your local knowledge of Newport and how your skills align with the responsibilities outlined in the job description.
Highlight Relevant Skills: In your application, emphasise your problem-solving abilities, attention to detail, and experience with workplace safety procedures. These are key attributes for the Office Caretaker position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application shows professionalism and attention to detail, which is crucial for this role.
How to prepare for a job interview at Convey Law
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of an Office Caretaker. Familiarise yourself with tasks like building maintenance, safety programmes, and office space planning. This will help you demonstrate your knowledge and enthusiasm during the interview.
✨Showcase Your Organisational Skills
Since the role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or coordinated with various stakeholders. This will highlight your capability to handle the demands of the position.
✨Emphasise Health and Safety Knowledge
Given the importance of workplace safety in this role, be ready to discuss your understanding of health and safety regulations. Mention any relevant training or experience you have, such as conducting risk assessments or implementing safety programmes.
✨Prepare Questions for Them
Interviews are a two-way street, so think of insightful questions to ask about the company culture, team dynamics, or specific challenges the office faces. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
