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- Tasks: Join a dynamic team as a Conveyancing Assistant, managing documentation and client communication.
- Company: Be part of a busy Residential Property team focused on delivering exceptional service.
- Benefits: Enjoy performance-related bonuses and a supportive work environment with flexible options.
- Why this job: Gain valuable experience in a fast-paced setting while making a real impact for clients.
- Qualifications: Must have 3+ years in residential property support, strong admin skills, and digital dictation experience.
- Other info: Ideal for self-starters who thrive in teamwork and can handle pressure with a smile.
The predicted salary is between 30000 - 42000 £ per year.
My client is seeking a highly efficient and experienced Conveyancing Assistant to join their busy Residential Property team. The ideal candidate should be a self-starter who is happy to take ownership of all administrative aspects of Conveyancing; previous experience is essential. You will join a busy team consisting of six fee earners and eight assistants, and report into the Head of Residential Property.
As an experienced Conveyancing Assistant, your role is to generate, request and send out all formal documentation from the point of instruction through to completion. You will work closely with the fee earners to ensure that clients feel supported and informed at every stage, often acting as their primary point of contact.
Specific Duties and Responsibilities include:
- Daily liaison with clients, keeping them informed at every stage of the conveyancing journey.
- Assisting with file opening and closing processes, including issuing engagement papers, alongside general administration.
- Drafting documents and correspondence with strong digital dictation skills.
- Preparing invoices, completion statements, financial statements and assisting with billing and payment process.
- Taking new enquiries and sending out formal quotations to potential new clients.
- Process straightforward exchanges and completions on the fee earner’s behalf.
- Ordering official copies and property searches, filling in Stamp Duty Land Tax returns and submitting Land Registry applications.
Skills, Qualification and Experience Requirements:
- Minimum of 3 years’ experience as an assistant or legal secretary in residential property.
- Highly efficient and self-motivated with strong administrative skills.
- Fast and accurate typing skills with previous digital dictation experience.
- Strong communication skills, both verbal and written.
- Confident with the use of Microsoft Office package (especially Outlook, Word and ideally Excel) and Case Management Systems. Prior experience of LEAP advantageous, but not essential.
- The ability to remain courteous and friendly even when under pressure.
- Flexible and a team-player.
My client also offers a performance-related bonus and a range of other benefits.
Contact Detail:
360 Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Conveyancing Assistant - Residential Property
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, such as LEAP and Microsoft Office. Being able to demonstrate your proficiency in these systems during the interview can set you apart from other candidates.
✨Tip Number 2
Highlight your previous experience in residential property conveyancing during networking events or informal meet-ups. Building connections within the industry can lead to valuable referrals and insights about the role.
✨Tip Number 3
Prepare to discuss specific examples of how you've managed client communications effectively in past roles. This will showcase your ability to keep clients informed and supported, which is crucial for this position.
✨Tip Number 4
Research the company’s values and recent achievements. Tailoring your conversation to align with their goals during the interview can demonstrate your genuine interest in joining their team.
We think you need these skills to ace Conveyancing Assistant - Residential Property
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience as a Conveyancing Assistant. Focus on your administrative skills, digital dictation experience, and any specific software knowledge, such as LEAP or Microsoft Office.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention your previous experience in residential property and how it aligns with the responsibilities outlined in the job description.
Highlight Communication Skills: Since strong communication is key in this role, provide examples in your application of how you've effectively liaised with clients in the past. This could include managing client expectations or providing updates during the conveyancing process.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter to eliminate any typos or grammatical errors. A polished application reflects your attention to detail, which is crucial in the conveyancing field.
How to prepare for a job interview at 360 Recruitment
✨Showcase Your Experience
Make sure to highlight your previous experience as a Conveyancing Assistant. Be prepared to discuss specific tasks you've handled, such as drafting documents or managing client communications, to demonstrate your capability in this role.
✨Demonstrate Strong Communication Skills
Since you'll be the primary point of contact for clients, it's crucial to showcase your verbal and written communication skills during the interview. Practice articulating your thoughts clearly and confidently, and consider providing examples of how you've effectively communicated with clients in the past.
✨Familiarise Yourself with Relevant Software
Brush up on your knowledge of Microsoft Office and any case management systems you’ve used, especially LEAP if you have experience with it. Being able to discuss your proficiency with these tools will show that you're ready to hit the ground running.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you handle pressure and manage multiple tasks. Think of scenarios where you successfully juggled various responsibilities or resolved client issues, and be ready to share those experiences to illustrate your problem-solving skills.
