Producer, Special Projects & Events

Karla Otto is a globally recognized public relations and communications agency, founded in 1982, with offices in 15 key cities across the UK, EMEA, US, and Asia. With a strong presence in fashion capitals such as Milan, London, Paris, and New York, the agency has built a reputation for representing some of the most prestigious names in fashion, beauty, and lifestyle. In 2017, Karla Otto merged with K2 to form THE INDEPENDENTS—a global marketing, design, and communications group. This collective brings together industry leaders who share a commitment to innovation, excellence, and thoughtful collaboration across the luxury and lifestyle sectors.

At Karla Otto, our team of expert strategists, designers, planners and publicists are dedicated to delivering exceptional results and establishing long-term partnerships with our clients. We are passionate about the world of fashion, beauty, and luxury, with everyone bringing their unique expertise and insights to the table. We are driven by a shared commitment to excellence and a deep understanding of the ever-evolving industry landscape.

The role of Producer, Special Projects & Events will predominantly support key clients across the fashion, lifestyle, and beauty divisions at Karla Otto London – both UK based and international, coordinating multiple events, experiences and special projects in the UK market. Creatively leading on concept development, through to end-to-end project management and execution. The role is client facing and requires excellent account management skills, and strong client relations, as well as working holistically across multiple divisions at Karla Otto on 360 projects. The successful candidate will be an enthusiastic, self-motivated individual, who is able to work both independently and as part of a team.

Responsibilities include, but are not limited to:

• Creative development to meet client objectives – responding to briefs, and as part of wider on-going brand strategies.
• End-to-end project management includes creative concept, project and design development, client liaison, budget management, scheduling, talent management, negotiating and overseeing suppliers, internal management (across client teams, finance, legal etc.), on-site management, post-event reporting.
• Cultivating and maintaining excellent relationships with clients, suppliers, vendors, and creatives.
• Managing all third-party vendors from briefings, agreements, through to final event stages.
• Liaising with internal teams to ensure that all roles and responsibilities are clearly defined; and that all aspects of each event are appropriately managed.
• Developing, communicating, and maintaining timelines and deliverables for pre-production through to event wrap up.
• Producing and managing detailed production documentation e.g., project timeline, call sheets, photographer/videographer briefs, production books, H&S, post event reporting etc.
• Handling client queries and troubleshooting throughout the project on the day to ensure all runs smoothly.
• Precisely planning and managing the budget associated with each project/event.
• Maintaining awareness of industry trends and any challenges to the commercial ambitions of clients, thinking more broadly about the cultural environment, creating relationships between clients and cultural opportunities.
• Maintaining an up-to-date database of new openings in and around London – venues, restaurants, locations, talent etc.

Key Attributes:

• Minimum 3-4 years of experience in a production & events management role.
• Displays leadership qualities and ability to effectively delegate where appropriate, mentor and motivate junior team.
• Ability to take ownership of projects without supervision.
• Extremely well-organized, excellent planning, methodical, and efficient, with good common sense and initiative.
• Accomplishes tasks accurately and thoroughly with strong follow-up skills.
• Discreet, professional, and articulate, with excellent communication skills.
• Ability to multitask and manage several projects and events, with numerous briefs, simultaneously.
• Work well under pressure to meet deadlines.
• Ability to be flexible in approach.
• Creative mindset, including strong presentation, design, research, and writing skills.
• Experienced user of Outlook, Excel, PowerPoint, Photoshop, InDesign or Illustrator, Keynote (Mac users) etc.
• A solid understanding of the fashion & creative industry, as well as events landscape.
• Strong portfolio/experience in well executed events for high profile brands.
• Eligible to work in the UK.

At Karla Otto, we are always looking for personalities with positive charisma who are enthusiastic, self-motivated, and have a keen sense of aesthetics. Karla Otto embraces and celebrates diversity, inclusivity, and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. Karla Otto provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression. We aspire to have a diverse and inclusive workplace and strongly encourage qualified applicants from a wide range of backgrounds to apply and join our team!