Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage and maintain the school's Management Information System (SIMS) and oversee timetabling.
- Company: The WhiteTrees Group provides homes and education for vulnerable young people, fostering brighter futures.
- Benefits: Enjoy on-site parking, a Blue Light Discount Card, and 28 days of holiday.
- Why this job: Make a real impact in education while developing your skills in a supportive environment.
- Qualifications: Experience with SIMS and Nova-T is essential; strong ICT skills are a must.
- Other info: This is a full-time, permanent role based at the Head Office.
The predicted salary is between 21500 - 25500 £ per year.
Reports to: Education Business Manager
Contract Type: Full Time, Permanent
Location: Head Office
Salary: £25,000 - £30,000
Benefits:
- On site parking
- Blue Light Discount Card
- Employee Assistant Support
- Staff Referral Scheme - refer a friend/colleague and receive a cash bonus
- Holidays/Annual Leave - Staff receive 28 days holiday and in some roles you can receive additional leave after 3 years service
White Trees Group is owned and operated by SureCare Residential Ltd. Our role as a company is to provide homes and Education for vulnerable and complex young people who find themselves in residential care for a magnitude of reasons, often completely out of their control and/or comprehension. Our company was founded on the belief that what we do, not only keeps our young people safe and away from harm, but we also actually grow and develop and build brighter futures for all the young people in our care.
Job Purpose
To lead on the administration, maintenance, and development of the school's Management Information System (SIMS), with a particular focus on timetabling via Nova-T. This role ensures data accuracy, system integrity, and supports effective curriculum planning through robust timetable management.
Person Specification
Essential
- Experience administering SIMS, including key modules (e.g., Student, Staff, Timetable, Assessment, Attendance).
- Strong working knowledge of Nova-T and timetable construction.
- High level of attention to detail and accuracy in data handling.
- Strong ICT skills, including Excel and data analysis.
- Excellent organisational and time management skills.
Desirable
- Experience in a SEMH school or education setting.
- Ability to deliver staff training.
Key Responsibilities
SIMS Administration
- Maintain and update student, staff, and timetable records in SIMS.
- Ensure data accuracy and integrity across all SIMS modules.
- Produce reports for SLT, teaching staff, and external bodies using SIMS reporting tools.
- Manage user permissions and support staff with SIMS queries.
- Build, customise, and maintain SIMS reports.
- Supporting sites on a daily basis with timetables.
Timetabling (Nova-T & SIMS Integration)
- Lead on the construction and implementation of the school timetable using Nova-T.
- Liaise with Senior Leaders to gather curriculum requirements and staffing allocations.
- Import/export data between Nova-T, SIMS, and other school systems.
- Manage in-year timetable changes and rooming updates.
- Provide training and support for staff regarding timetable access and changes.
System Support & Development
- Act as key contact with software providers (e.g., ESS).
- Identify and implement system improvements to increase efficiency.
- Support integration between SIMS and other systems (e.g., parent communication tools, safeguarding systems, etc.).
- Provide technical support and documentation for key processes.
Schools System Administrator (SIMS and Timetabling) employer: The WhiteTrees Group
Contact Detail:
The WhiteTrees Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Schools System Administrator (SIMS and Timetabling)
✨Tip Number 1
Familiarise yourself with SIMS and Nova-T before your interview. Understanding the key functionalities and how they integrate will show your commitment and readiness for the role.
✨Tip Number 2
Highlight any experience you have in managing timetables or working with educational data systems. Be prepared to discuss specific examples of how you've ensured data accuracy and integrity in previous roles.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock timetable or report using SIMS. This practical demonstration can set you apart from other candidates and showcase your hands-on abilities.
✨Tip Number 4
Network with current or former employees of The WhiteTrees Group. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach during the application process.
We think you need these skills to ace Schools System Administrator (SIMS and Timetabling)
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities of a Schools System Administrator, especially regarding SIMS and Nova-T. Tailor your application to highlight relevant experience and skills.
Highlight Relevant Experience: In your CV and cover letter, emphasise your experience with SIMS administration and timetabling. Mention specific modules you've worked with and any relevant achievements in data management or system improvements.
Showcase Your Skills: Make sure to showcase your ICT skills, particularly in Excel and data analysis. Provide examples of how you've used these skills in previous roles to support your application.
Craft a Strong Cover Letter: Write a compelling cover letter that connects your background to the job description. Discuss your passion for education and how your skills can contribute to the mission of The WhiteTrees Group.
How to prepare for a job interview at The WhiteTrees Group
✨Show Your SIMS Expertise
Make sure to highlight your experience with SIMS, especially the key modules like Student, Staff, and Timetable. Be prepared to discuss specific examples of how you've maintained data accuracy and integrity in previous roles.
✨Demonstrate Timetabling Knowledge
Since this role focuses on timetabling via Nova-T, brush up on your knowledge of timetable construction. Be ready to explain how you would approach building a school timetable and managing changes throughout the year.
✨Prepare for Technical Questions
Expect questions about your ICT skills, particularly in Excel and data analysis. You might be asked to solve a problem or analyse data on the spot, so practice these skills beforehand to showcase your technical proficiency.
✨Emphasise Organisational Skills
This role requires excellent organisational and time management skills. Prepare examples that demonstrate how you've effectively managed multiple tasks or projects simultaneously, especially in a school or educational setting.
