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- Tasks: Join our Crew Booking team to manage bookings and support operations.
- Company: Colour Sound Experiment specializes in entertainment lighting and video for live events.
- Benefits: Enjoy subsidized meals, free parking, a pension plan, and private healthcare after probation.
- Why this job: Be part of an exciting industry with a fun office culture and the chance to work with dogs!
- Qualifications: Strong communication skills and attention to detail; experience in events is a plus but not required.
- Other info: Office-based role, Monday to Friday, 9am - 6pm. Start as soon as possible!
The predicted salary is between 24000 - 36000 £ per year.
Colour Sound Experiment is an entertainment lighting and video hire specialist to the Live Events Sector, with over 35 years experience behind it. We have had the opportunity to work with some incredible clients and take pride in our ever expanding equipment catalogue (and the ever growing warehouses we need to store it all). Our events range from corporate events to festivals and tours, with warehouses based in Riyadh, Los Angeles and London.
Due to a growing team we have a vacancy for a new Administrative Assistant to come join us in the Crew Booking Department at Colour Sound HQ in North West London. We’re looking for an enthusiastic, dedicated individual who is able to manage their workload effectively with excellent attention to detail. Experience in the events industry is beneficial but not required.
Please note this job is office based only, 9am – 6pm Monday to Friday.
We are looking for somebody to start as soon as possible.
Main Responsibilities:
- Provide comprehensive administrative and operational support to crew booking team, referring to manager for assistance and direction as necessary
- Booking accommodation and transport for staff and crew, ensuring cost effective and appropriate
- Monitor and respond to crew booking email inbox
- Complete basic Risk Assessments & Method Statements (RAMS)
- Create, check and correct purchase orders using Xero
- Complete accreditation and produce crew lists
- Data entry – inputting crew and job information
- Purchase supplies for office/warehouse
- Purchase food supplies for the canteen, liaising with the chefs and programming the till
- Answer phones, sign for parcels, monitor and greet visitors
- Any other Administrative tasks as required
Required skills
- Strong verbal and written communication skills
- Proficiency with IT programs and Google Suite
- Excellent organisational skills
- Data entry accuracy and attention to detail
- Strong communication skills and phone etiquette
- Critical thinking skills and ability to evaluate most cost-effective options
- Ability to monitor own workload, ensuring deadlines are met
Benefits
- Subsidised on-site canteen
- Free on-site parking
- Company pension
- Cycle to work scheme
- Private medical healthcare (after probationary period)
- Free slushies
- Opportunity to play with one or two dogs that frequent the office
To apply, please send a CV and Cover Letter to crewbooking@coloursound.co.uk
Closing Date: 4th November 2024, subject to extend
Colour Sound Experiment Ltd | Crew Booking Office Admin Assistant employer: Colour Sound Experiment Ltd
Contact Detail:
Colour Sound Experiment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Colour Sound Experiment Ltd | Crew Booking Office Admin Assistant
✨Tip Number 1
Familiarize yourself with the events industry, even if you don't have direct experience. Understanding the basics of event planning and crew logistics can give you an edge in conversations during the interview.
✨Tip Number 2
Highlight your organizational skills by preparing examples of how you've managed multiple tasks or projects simultaneously. This will demonstrate your ability to handle the workload effectively in a fast-paced environment.
✨Tip Number 3
Brush up on your proficiency with IT programs and Google Suite. Being able to showcase your tech-savviness can set you apart, especially since data entry and communication are key parts of the role.
✨Tip Number 4
Prepare to discuss your critical thinking skills. Think of scenarios where you had to evaluate options and make cost-effective decisions, as this aligns with the responsibilities of the position.
We think you need these skills to ace Colour Sound Experiment Ltd | Crew Booking Office Admin Assistant
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Crew Booking Office Admin Assistant position. Understand the responsibilities and required skills, and think about how your experience aligns with them.
Craft a Tailored Cover Letter: Write a cover letter that specifically addresses the requirements of the role. Highlight your organizational skills, attention to detail, and any relevant experience, even if it's not directly in the events industry.
Update Your CV: Ensure your CV is up-to-date and clearly outlines your relevant skills and experiences. Focus on administrative tasks you've handled, your proficiency with IT programs, and any experience with data entry or customer service.
Proofread Your Application: Before submitting, carefully proofread both your CV and cover letter. Check for spelling and grammatical errors, and ensure that all information is accurate and presented professionally.
How to prepare for a job interview at Colour Sound Experiment Ltd
✨Show Your Enthusiasm
Make sure to express your excitement about the role and the company. Colour Sound Experiment values dedicated individuals, so let your passion for the events industry shine through during the interview.
✨Highlight Your Organizational Skills
Since the role requires excellent organizational skills, prepare examples from your past experiences where you successfully managed multiple tasks or projects. This will demonstrate your ability to handle the workload effectively.
✨Familiarize Yourself with the Company
Research Colour Sound Experiment and their work in the live events sector. Understanding their services and clients will help you answer questions more thoughtfully and show that you are genuinely interested in the company.
✨Prepare for Practical Questions
Expect questions related to administrative tasks, such as booking accommodations or handling emails. Think of scenarios where you had to make cost-effective decisions or manage data entry accurately, as these skills are crucial for the role.
