Trainee Office Assistant

MHA Greater London, England, United Kingdom

Trainee Office Assistant

MHA Greater London, England, United Kingdom

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Job Title: Trainee Office Assistant

Location: London

Who we are

Here at MHA, we take the time to create great relationships with our clients to become not just their trusted advisers, but valued partners that face the future together.

As a Top 13 firm of chartered accountants, tax and business advisers, we work in partnership with clients ranging from entrepreneurs and individuals to multi-national corporations. We work together to navigate an ever-changing business world and proactively identify the opportunities that tomorrow presents.

Purpose of the Role

To support the Administration/Reception/Secretarial teams with post room activities, typing, scanning, filing, storage, Catering/Room Set ups and general Office duties.

Main Responsibilities

• Undertake retrieving files from and sending files to storage.
• Undertake office filing and collecting documents from all floors for GDPR purposes.
• Undertake printing, photocopying, binding, laminating of documents.
• Undertake printing and distributing of course notes and PowerPoint presentations.
• Undertake copy typing as requested by Senior Office Manager for the secretarial team i.e. letters, accounts, file notes, reports, bills, etc.
• Undertake local by hand deliveries and going to the bank.
• Undertake collection and removal of confidential wastepaper, waste cardboard and waste plastics for recycling from all floors if necessary.
• Undertake de-scaling of kitchen equipment.
• Undertake tasks requested by the Senior Office Manager and Office Supervisor.
• Cover post activities i.e., open, sort and distribute incoming post; frank outgoing post and take sacks to loading bay.
• Scanning of incoming post.
• Cover new client set-ups in CCH/iManage client database and credit searches.
• Assist with meeting room set-ups i.e., furniture, equipment and catering requirements
• Assist with telephone and IT equipment issues.
• Assist with photocopier faults & toner replenishment on all floors.
• Assist with issuing temporary and new security passes i.e., take and print photos, log pass numbers.
• Assist with reception cover i.e, field telephone calls, take messages, arrange couriers.
• Assist with preparing refreshments for meetings / partners.
• Assist with contractor and landlord issues and visits.
• Assist Senior Office Manager with setting up new starters.
• Assist with petty cash, cheque requisitions, preparing disbursement T10 forms.
• Assist with company acquisition projects i.e., relocating staff, equipment and furniture.
• Ad hoc tasks, as required.

Qualification and Skills

• Experience of an office environment
• IT literate (Word, Excel, Outlook)
• Good telephone manner
• Accuracy and attention to detail
• Flexibility and able to multi-task
• Organisation
• Enthusiastic and willing to learn

What\’s in it for you?

• Genuine work life balance.
• Accredited Investor in People.
• New and improved programme for Succession planning and supportive management structure to help you realise your potential.
• Up to 33 days holiday including bank holidays, plus the opportunity to buy up to 5 days.
• Amazing employee referral scheme, paying up to £4000 for a successful referral.
• Paid CSR time.
• And more!

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Accounting

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