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- Tasks: Join us as an Administrative Assistant, managing schedules and communications in a dynamic hospital environment.
- Company: Woodland Hospital is a leading private hospital in Northamptonshire, known for advanced medical technology.
- Benefits: Enjoy 25 days leave, flexible hours, private medical cover, and free training opportunities.
- Why this job: Be part of a supportive team that values your contributions and prioritises patient care.
- Qualifications: Experience in administration and SAP S4 system is essential; strong communication skills are a must.
- Other info: Flexible working hours available; join a company committed to equality and employee development.
Location: Woodlands Hospital, Kettering
Hours: 20 hours per week, Part-time
Salary: Depending on experiences + Benefits
Summary: Woodland Hospital is one of Northamptonshire's leading private hospitals located in Kettering. Woodland Hospital has 35 single rooms, all with en-suite facilities, a multi-bedded day ward and a two-bedded high dependency unit. By investing in advanced medical technology, the hospital offers a wide range of treatments and services.
The role: An exciting opportunity has arisen at Woodland Hospital as we continue to expand with Glendon Wood Hospital, our brand-new day case facility based in the Glendon area of Kettering. We are seeking an enthusiastic and highly motivated Administrative Assistant to join our team. The working hours per week are 20 hours, to be worked flexibly, Monday to Friday between 09.00 - 17.00.
High-level duties include:
- Managing Pre Planned Maintenance Schedule
- Booking external Contractors
- Placing Orders with Suppliers and reconciliation of accounts
- Maintaining documentation of the maintenance team workforce hours
- Interacting with other hospital departments leads and onsite engineers
- Communication via phones and emails
What you’ll bring with you:
- Proven experience in Administration
- Proven experience with SAP S4 system or similar within the procurement process with particular focus on raising and receipting purchase orders in line with the hospital maintenance requirements.
- Proven ability to make decisions and establish priorities under conflicting demands
- Very organised, a good communicator with a high degree of computer literacy
- The ability to make decisions and use your initiative
- Excellent verbal and written communication skills
- Experience in Microsoft packages and SAP
- A good understanding of Construction / Hospital environment would be advantageous
Benefits:
- 25 Days Leave + Bank Holidays (prorated)
- Buy & Sell Flexi Leave Options
- Private Pension where Ramsay will match up to 5% after a qualifying period
- Flexible shift patterns available where possible
- Enhanced Competitive Parental Leave Policies
- Private Medical Cover with option to add partner & dependants
- Life Assurance (Death in Service) x3 base salary
- Free Training and Development via the Ramsay Academy
- Free Parking on site (where possible)
- Subsidised staff restaurant (where possible)
- Concerts for Carers
- Employee Assistance Programme
- Cycle2Work scheme available, in partnership with Halfords
- The Blue Light Card Scheme
About Us: Ramsay Health Care UK is a well-established global hospital group with over 60 years’ experience. We are a global provider operating in 11 countries with 77,000 staff who treat 8 million patients each year. It is well respected within the healthcare industry and is one of the leading providers of independent hospital services in England. We are well known for our strong, long-standing relationship with the NHS.
We love people with a positive, “can do” attitude who want to make a difference in their work. Our employees are Ramsay. The skills and commitment of our employees form the basis for our success. We know our people are our greatest asset, our business is growing and we would like you to join us. The Ramsay Way culture recognises that people – staff and doctors – are Ramsay Health Care’s most important asset and this has been key to our ongoing success.
We are proud of our ‘Speak Up for Safety’ programme and ensure that the patient is at the heart of everything we do. Join us and have more ‘Time to Care’. We are committed to equality of opportunity for all. We value your application and welcome any questions you may have prior to applying. Please be advised that we reserve the right to close our advertisements prior to the announced closing date to ensure a quality recruitment process.
We care. It’s more than what we do, it’s who we are. Everything we do is about striving to deliver the best care. And it’s a belief that’s as true today as it was when we welcomed our first patients in 1964. The Ramsay Way culture recognises that our people are our most important asset and this has been key to our ongoing success.
We are proud to support the UK’s Armed Forces and Reservists and have already achieved the Silver Award as part of the MOD’s Armed Forces Covenant Employer Recognition Scheme. The scheme recognises employers who actively support Defence while encouraging other organisations to adopt the same behaviours in their workplace. As a company, we are committed to supporting the wider Armed Forces community and this includes our staff as well as our patients.
This position is subject to background and DBS checks.
Administrative Assistant employer: Ramsay Health Care UK
Contact Detail:
Ramsay Health Care UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Familiarise yourself with the SAP S4 system or similar procurement software. Since this role requires experience in raising and receipting purchase orders, having a solid understanding of these systems will give you an edge during the interview.
✨Tip Number 2
Brush up on your organisational skills. The job involves managing schedules and documentation, so demonstrating your ability to prioritise tasks effectively can set you apart from other candidates.
✨Tip Number 3
Prepare to discuss your communication skills. Since the role requires interaction with various departments and external contractors, being able to articulate your experience in effective communication will be crucial.
✨Tip Number 4
Research Woodland Hospital and Ramsay Health Care's values and culture. Understanding their commitment to patient care and employee support will help you align your answers with their expectations during the interview.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure to customise your CV to highlight your relevant administrative experience, particularly with SAP S4 or similar systems. Emphasise your organisational skills and ability to manage conflicting demands.
Craft a Strong Cover Letter: Write a compelling cover letter that showcases your enthusiasm for the role at Woodland Hospital. Mention specific duties from the job description, such as managing maintenance schedules and communication with other departments, to demonstrate your understanding of the position.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft packages and any experience you have in a hospital or construction environment. This will help you stand out as a candidate who understands the unique challenges of the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Administrative Assistant.
How to prepare for a job interview at Ramsay Health Care UK
✨Research the Hospital
Before your interview, take some time to learn about Woodland Hospital and its services. Understanding their mission and values will help you align your answers with what they are looking for in a candidate.
✨Showcase Your Organisational Skills
As an Administrative Assistant, being organised is key. Prepare examples from your past experiences that demonstrate your ability to manage schedules, handle multiple tasks, and maintain documentation effectively.
✨Familiarise Yourself with SAP S4
Since the role requires experience with SAP S4 or similar systems, brush up on your knowledge of procurement processes and how to raise and receipt purchase orders. Being able to discuss this confidently will set you apart.
✨Prepare for Scenario Questions
Expect questions that assess your decision-making skills under pressure. Think of scenarios where you had to prioritise tasks or resolve conflicts, and be ready to explain your thought process and outcomes.
