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- Tasks: Join us as an ICTS Project Planner, managing projects and collaborating with teams for successful delivery.
- Company: Be part of Evolution, an employee-owned company that values independence and team culture.
- Benefits: Enjoy 25 days annual leave, private healthcare, and a unique employee ownership model.
- Why this job: This role offers hands-on experience in project management within a supportive and dynamic environment.
- Qualifications: Ideal candidates have strong organisational skills and familiarity with MS Office; engineering experience is a plus.
- Other info: Flexibility and attention to detail are key; you'll work closely with various teams and stakeholders.
The predicted salary is between 36000 - 60000 £ per year.
The Project Planner will collaborate closely with the Senior Project Planner, Project Manager, and Operations Administration Manager to effectively plan and deliver projects. You will play a key role in helping them complete their tasks in a cost-effective and timely way, all whilst adhering to company policies and procedures. Additionally, there may be a requirement to support the UK and Irish Projects or Service teams. This position calls for a strong sense of initiative, autonomy, teamwork, and meticulous attention to detail. Flexibility is essential in adapting to potential future changes within the organisation and fluctuations in workload.
Responsibilities will include:
- You will be responsible for planning, overseeing subcontractor tender process, managing procurement, and assisting the Project Manager in the successful completion and handover of projects, all while following the guidelines outlined in the projects planning handbook.
- Establish strong connections with suppliers and subcontractors to secure competitive pricing and exceptional service, ensuring timely and cost-effective delivery.
- Build project packs submitted to orders and issue to the Operations Manager for approval, update the project tracker, and order log and enter the project on GT when approved by Ops.
- Setting up and completing the project handover with the assistance from the Project Manager, Sales and Service teams, ensuring all pertinent documentation has been completed and passed to the relevant departments.
- Facilitate regular meetings with all project managers and planners involved in active jobs, tailored to the project timelines.
- Update live project key dates and project tick lists.
- Update cost analysis monthly, ensuring they have liaised with the PM to forecast any outstanding figures that may affect the margin.
- Build subcontractor contracts and submit for approval.
- Ensure that all training standards are met and that visas and residency permits are consistently up to date, in line with country compliance, with the assistance of the HR team if applicable.
- Support the Project Managers in completing their monthly invoice forecast.
- Assist the finance team with aged debtor reports by notifying the Project Manager about any payment delays on active jobs that might impact work schedules. Additionally, connect directly with site contacts to follow up on pending payments.
Requirements:
- Demonstrated experience in an administrative role, preferably within the engineering or construction sector, though this is not essential.
- Exceptional organisational abilities, with a talent for multitasking and managing time and appointments effectively.
- Meticulously organised with a keen eye for detail.
- Familiarity with MS Projects is a plus.
- Proficient in IT, especially with MS Office and CRM systems.
- Experience with MS Projects is advantageous.
- Intermediate to advanced skills in Excel.
- Comprehensive understanding of time and cost factors, as well as the operational processes essential for the business.
- Proven ability to concentrate on achieving results, both in financial aspects and project timelines.
Benefits:
- We are employee-owned! Here at Evolution we have a unique employee ownership model which means that our entire team owns our business. You have the opportunity to become a beneficiary of our future success. It also allows us to retain our independence and protect our company culture and values.
- 25 days annual leave + local bank holidays.
- Company pension.
- Private healthcare.
- Optional annual private wellbeing and health screening appointment fully funded by Evolution.
- Employee assistance programme which offers 24/7 access to free health and wellbeing support.
- Life Assurance.
ICTS Project Planner employer: Evolution (Electronic Security Systems) Ltd
Contact Detail:
Evolution (Electronic Security Systems) Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land ICTS Project Planner
✨Tip Number 1
Familiarise yourself with the key responsibilities of the ICTS Project Planner role. Understanding the intricacies of project planning, procurement processes, and subcontractor management will help you engage in meaningful conversations during interviews.
✨Tip Number 2
Network with professionals in the engineering and construction sectors. Attend industry events or join relevant online forums to connect with individuals who can provide insights into the company culture and expectations for the role.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock project plan. This will not only showcase your ability to manage timelines and resources but also give you practical examples to discuss during your interview.
✨Tip Number 4
Research the company’s recent projects and initiatives. Being knowledgeable about their work will allow you to tailor your discussions and show genuine interest in how you can contribute to their success.
We think you need these skills to ace ICTS Project Planner
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in project planning, especially within the engineering or construction sectors. Emphasise your organisational skills and any familiarity with MS Projects or similar tools.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific responsibilities from the job description that excite you, and explain how your skills align with their needs, particularly in managing procurement and subcontractor processes.
Showcase Attention to Detail: Given the emphasis on meticulous attention to detail in the job description, ensure your application is free from errors. Use clear formatting and bullet points to make your information easy to read and digest.
Highlight Teamwork and Initiative: Demonstrate your ability to work collaboratively by providing examples of past projects where you successfully worked with teams. Also, mention instances where you took the initiative to solve problems or improve processes.
How to prepare for a job interview at Evolution (Electronic Security Systems) Ltd
✨Showcase Your Organisational Skills
As an ICTS Project Planner, your ability to organise and manage multiple tasks is crucial. Be prepared to discuss specific examples from your past experiences where you successfully juggled various responsibilities while maintaining attention to detail.
✨Demonstrate Initiative and Autonomy
This role requires a strong sense of initiative. During the interview, share instances where you took the lead on a project or made decisions independently that positively impacted the outcome. This will show your potential employer that you can work autonomously.
✨Familiarise Yourself with Relevant Tools
Knowledge of MS Projects and Excel is advantageous for this position. Brush up on these tools before your interview and be ready to discuss how you've used them in previous roles to manage projects effectively.
✨Prepare for Teamwork Questions
Collaboration is key in this role. Think of examples where you worked closely with others, such as project managers or subcontractors, to achieve a common goal. Highlight your ability to build strong relationships and communicate effectively within a team.
