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- Tasks: Join us as an Office Manager, coordinating the Marketing Team and managing daily operations.
- Company: Mane is a dynamic company focused on delivering top-notch contract services.
- Benefits: Enjoy a structured work schedule with opportunities for growth and skill development.
- Why this job: Be part of a supportive team, enhancing your admin skills while making a real impact.
- Qualifications: 3+ years in admin roles, strong PC skills, and a can-do attitude are essential.
- Other info: Fluency in Chinese is a plus; flexible problem-solving in a fast-paced environment is key.
The predicted salary is between 36000 - 60000 £ per year.
Mane are looking for an experienced Office Manager with Contract support skills to join their client assisting in managing and co ordinating the Marketing Team and managing sub contractors.
The role shall include but not limited to obtaining quotes, coordinating vendors, stock check, order receiving, and ultimately ensuring the Data Center and office spaces remain operational.
Daily routine supports CMI on site including.
Patrol admin area at least once a day
Managing cleaner and cleaning schedule
Managing of invoices, POs and sending quotations to the client (with technical support of the FM Manager)
Managing employee schedules
Managing CMI delivery: Fruit, Milk etc.
Taking inventory of office supplies
Helping establish and maintain office procedures
Assisting senior management team when needed
Excellent written and verbal communication
Support CMI customer visit, e.g.: setup meeting room, coordinate with cleaner.
Handle incoming calls, faxes & e-mails relating to client maintenance work requests and response to customer inquiries.
Maintain data accuracy in call logging tool through contact validation.
Manage time and workload to meet predetermined service levels.
Accurate documentation of calls and cases and update in database.
Assist Manager to prepare monthly reports.
Initiate the problem management workflow process, identity areas of process improvement and update customers on the progress of jobs.
Ensure appropriate process standards are met and maintained.
Responsible for daily office administration duties, including but not limited to procurement of office supplies and consumables, maintenance and renewal of office equipment & contracts.
Provide daily administrative support including records keeping, documents filing, etc.
Assist in company events, datacentre visitors touring and staff activities arrangement.
Handle ad hoc duties as assigned.
Administration duties including minute taking, arranging meeting rooms, preparing PowerPoint presentations, Excel and Word documents.
Reconcile all payments due/received from all third-party providers incurred from data centre operation.
Arranging and participating in meetings, conferences, and team activities, whenever necessary.
Maintaining registers and client information database in accordance with internal compliance requirements.
Document proofreading
Organizing files.
Receiving guests and arrange the catering events.
Maintaining holiday and sickness records for property managing staff.
Diary management and general team support.
Coding invoices and escalate any areas of concern to Data Centre Asset Manager.
Actively communicate with the IDC, MEP, FM (Security, cleaning and administration) team and CMI staff and provide fast and quality response regarding the raised concerns and needs and ensure the solution implementation.
Answering the telephone for the team as and when required, involves dealing with client/supplier queries, providing information, taking messages and fielding calls where appropriate.
Other general team support work for MEP, IDC, Security teams and CMI staff, which will include Induct and organise relevant training for new coming staff.
Being a direct liaison point for the whole team in the completion of routine and unplanned tasks.
Bookkeeping – keeping a schedule of expenses related to daily operation of the data centre organizing invoices and arranging payment of bills.
Raising of contractor Pos and closing out invoices
Formatting weekly and month PowerPoint presentations with the support of the MEP manager/ Head of Datacentre’s.uk
Chasing MEP contractors for documentation, RAMS etc
Source and procure the required items and services (handyman, gardener, porter, caterer, locksmith etc.).
deal with paperwork and some computer work.
other office support tasks depending on the operational and administration needs.
Support the other works assigned by the office manager.
General office duties including scanning, filing and other tasks as may be necessary to support the effective operation of the service.
Liaise with security team and send, receive and keep a registration record in a required format of the parcels and packages.
supplier liaison
Produce weekly office consumable and expense report in the required format
Requirements:
Can do Attitude
Appropriate qualifications as per country specific education system.
Minimum 3 years of relevant experience in Admin operation
Ability to solve problem and work independently in changing and multi-tasking environment with numerous deadlines.
Strong PC literacy and proven ability to manage daily activities using various systems.
Ability to influence and coordinate the efforts of other team members in support of events.
Good command in both written and spoken English. Fluent in Chinese is an advantage.
Proficiency in PC applications including MS Office Suite.
Working Hours:
Monday to Friday
5 days per week 08:00 to 17:00
Mane Contract Services | Office Manager employer: Mane Contract Services
Contact Detail:
Mane Contract Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Mane Contract Services | Office Manager
✨Tip Number 1
Familiarize yourself with the specific tools and software mentioned in the job description, especially MS Office Suite. Being proficient in these applications will not only help you in your daily tasks but also demonstrate your readiness for the role.
✨Tip Number 2
Highlight your experience in managing office supplies and vendor coordination. Be prepared to discuss specific examples of how you've successfully handled procurement and inventory management in previous roles.
✨Tip Number 3
Showcase your problem-solving skills by preparing examples of how you've improved processes or resolved issues in a fast-paced environment. This will align well with the expectations of the role.
✨Tip Number 4
Since communication is key in this position, practice articulating your thoughts clearly and concisely. Be ready to demonstrate your verbal and written communication skills during any interactions with us.
We think you need these skills to ace Mane Contract Services | Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure to customize your CV to highlight your relevant experience in office management and contract support. Emphasize skills like vendor coordination, inventory management, and communication, which are crucial for this role.
Craft a Strong Cover Letter: Write a compelling cover letter that showcases your 'can do' attitude and problem-solving abilities. Mention specific examples from your past experiences that demonstrate your capability to manage multiple tasks and meet deadlines.
Highlight Relevant Skills: In your application, clearly outline your proficiency in MS Office Suite and any other relevant software. If you have experience with bookkeeping or managing schedules, be sure to include that as well.
Proofread Your Application: Before submitting, carefully proofread your application materials to ensure there are no spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the Office Manager position.
How to prepare for a job interview at Mane Contract Services
✨Show Your Organizational Skills
As an Office Manager, your ability to manage schedules, coordinate vendors, and maintain office procedures is crucial. Be prepared to discuss specific examples of how you've successfully organized tasks or projects in the past.
✨Demonstrate Communication Proficiency
Excellent written and verbal communication is key for this role. Practice articulating your thoughts clearly and concisely, and be ready to showcase your experience in handling client inquiries and managing team communications.
✨Highlight Problem-Solving Abilities
The job requires a proactive approach to problem management. Prepare to share instances where you've identified issues and implemented effective solutions, especially in a fast-paced environment.
✨Familiarize Yourself with Relevant Tools
Since strong PC literacy is required, make sure you're comfortable discussing your experience with MS Office Suite and any other relevant software. You might be asked about how you use these tools to enhance productivity and manage daily operations.
