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For Companies At a Glance
- Tasks: Support the Director with admin tasks, manage schedules, and handle communications.
- Company: Join a dynamic team in Norwich, dedicated to providing top-notch administrative support.
- Benefits: Flexible working hours, potential for part-time roles, and a collaborative work environment.
- Why this job: Gain valuable experience, develop organisational skills, and contribute to a thriving office culture.
- Qualifications: Previous admin experience, proficiency in Microsoft Office, and strong organisational skills required.
- Other info: Full or part-time positions available; apply online with an updated CV.
The predicted salary is between 28800 - 43200 £ per year.
P+S Personnel are pleased to be working on behalf of our clients, who are currently seeking a Personal Assistant to Director to join their team based in Norwich on a full or part time, permanent basis.
Main Responsibilities:
- Provide administrative support to the Director, including managing calendars and appointments, creating draft invoices, and ensuring the to-do list is tackled efficiently.
- Handle correspondence and communications on behalf of the Director both internally and externally.
- Perform data entry and maintain accurate records.
- Organise and maintain files, both digital and physical.
- Assist with office tasks such as photocopying, scanning and filing.
- Manage phone calls and emails with professionalism and efficiency.
- Provide other appropriate ad hoc duties, and administrative support for other departments, as and when required.
Experience:
- Experience of working in a secretarial/admin role.
- Familiarity with general office procedures and clerical duties.
Person Specification:
- Proficiency in Microsoft Office for document management and collaboration.
- Excellent organisational abilities to handle multiple tasks efficiently.
- Data entry accuracy and attention to detail.
- Good typing ability to ensure tasks are completed in good time.
- Self–disciplined, with demonstrably good time management skills and the ability to manage a number of priorities.
- Ability to multi-task and work efficiently and accurately under pressure.
Working Hours: Monday – Friday, 8-hour shifts.
If this is a role you are interested in, please apply online ensuring your CV is up to date. Please note that if you are NOT a passport holder of the country for the vacancy you might need a work permit.
Personal Assistant to Director employer: P+S Personnel
Contact Detail:
P+S Personnel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to Director
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, particularly Microsoft Office. Being proficient in these applications will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects in previous roles. This could be through a brief discussion during an interview or even in your networking conversations.
✨Tip Number 3
Network with current or former employees of the company to gain insights into the work culture and expectations. This can provide you with valuable information that you can use to tailor your approach when applying.
✨Tip Number 4
Prepare for potential interview questions by thinking about scenarios where you've demonstrated time management and multi-tasking abilities. Having these examples ready will help you convey your suitability for the role effectively.
We think you need these skills to ace Personal Assistant to Director
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative support and secretarial roles. Emphasise your proficiency in Microsoft Office and any specific skills that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that addresses the key responsibilities of the role. Mention your organisational abilities, attention to detail, and how you can manage multiple tasks efficiently under pressure.
Highlight Relevant Experience: In your application, provide examples of past experiences where you successfully managed calendars, handled correspondence, or performed data entry. This will demonstrate your capability for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A well-presented application reflects your attention to detail and professionalism, which are crucial for a Personal Assistant role.
How to prepare for a job interview at P+S Personnel
✨Showcase Your Organisational Skills
As a Personal Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully organised schedules or handled various administrative duties.
✨Familiarise Yourself with Microsoft Office
Since proficiency in Microsoft Office is crucial for this role, brush up on your skills before the interview. Be ready to discuss how you've used these tools in previous positions, especially for document management and collaboration.
✨Demonstrate Attention to Detail
Accuracy in data entry and record-keeping is vital. During the interview, highlight instances where your attention to detail made a significant difference in your work, such as catching errors or improving processes.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle pressure and prioritise tasks. Think of scenarios where you had to multi-task or manage conflicting priorities, and be ready to explain how you approached those situations.
