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For Companies At a Glance
- Tasks: Manage office operations, supplier coordination, and health & safety across multiple sites.
- Company: Join a leading financial services organisation known for its dynamic work environment.
- Benefits: Enjoy flexible working options and gain valuable experience in a fast-paced setting.
- Why this job: Be part of a collaborative team that makes a real impact on daily operations.
- Qualifications: Experience in office management or admin support; strong skills in Excel and documentation.
- Other info: Training provided for health & safety; opportunity to work on diverse projects.
The predicted salary is between 36000 - 60000 £ per year.
We're working with a leading financial services organisation to find a flexible, detail-driven Operations & Facilities Officer to join their central operations team. If you've got experience juggling workplace admin, suppliers, premises, and policy docs and you thrive in fast-paced environments this could be your next move.
This is a varied and hands-on role with exposure to facilities management, supplier coordination, banking admin, health & safety, and internal policy. You don't need direct banking experience but if you've worked in a regulated or corporate environment, we want to hear from you.
What you'll be doing:
- Supporting facilities and office operations: managing contractors, supplier liaison, ordering supplies, handling access passes and maintenance
- Assisting with health & safety and fire safety across multiple UK sites (training provided if needed)
- Drafting and reviewing policy and procedure documents across central operations
- Liaising with the clearing bank for banking admin and credit facilities
- Involved in ad hoc projects (ESG, operational risk, BCP, office upgrades)
- Supporting other teams (Settlements, QA) and covering colleagues during absence
- Administering mobile devices, offsite storage, and authorised signatory records
Who this suits:
- You've worked in an office management, operations, facilities, or admin support role before ideally in a fast-paced or regulated setting
- Strong with Excel, Outlook, and documentation; you can write policies, reports, and keep things organised
- Confident liaising with suppliers, contractors, and other departments
- Detail-oriented, great at multitasking, and happy to take on new challenges
- Bonus points for knowledge of health & safety, fire safety, or prior project support experience
Why apply?
This is an opportunity to be part of a collaborative, cross-functional team that keeps things running smoothly behind the scenes. You'll get broad exposure across business operations and have a real impact on daily processes. Ready to step into a dynamic operations role where no two days are the same?
Contact Detail:
Hireful Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations and Facilities Officer
✨Tip Number 1
Familiarise yourself with the key responsibilities of the Operations and Facilities Officer role. Understanding the nuances of facilities management, supplier coordination, and health & safety will help you speak confidently about your relevant experience during interviews.
✨Tip Number 2
Network with professionals in the financial services sector or those who have worked in similar roles. Engaging with them can provide insights into the company culture and expectations, which can be invaluable when preparing for interviews.
✨Tip Number 3
Brush up on your Excel and Outlook skills, as these are crucial for the role. Consider taking a quick online course or tutorial to enhance your proficiency, which will demonstrate your commitment to the position.
✨Tip Number 4
Prepare examples from your past experiences that showcase your multitasking abilities and attention to detail. Being able to articulate how you've successfully managed multiple tasks in a fast-paced environment will set you apart from other candidates.
We think you need these skills to ace Operations and Facilities Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in operations, facilities management, and any administrative roles. Use specific examples that demonstrate your ability to juggle multiple tasks and work in fast-paced environments.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention your familiarity with health & safety protocols and your experience in liaising with suppliers and contractors. Show how your skills align with the job requirements.
Highlight Relevant Skills: Emphasise your proficiency in tools like Excel and Outlook, as well as your ability to draft and review policy documents. Provide examples of how you've successfully managed projects or supported teams in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Hireful
✨Showcase Your Multitasking Skills
In this role, you'll be juggling various tasks simultaneously. Be prepared to discuss specific examples from your past experiences where you successfully managed multiple responsibilities, especially in fast-paced environments.
✨Demonstrate Attention to Detail
As an Operations and Facilities Officer, being detail-oriented is crucial. Bring along examples of documents you've drafted or policies you've reviewed, and highlight how your attention to detail made a difference in your previous roles.
✨Familiarise Yourself with Health & Safety Protocols
Even if you haven't worked directly in health and safety, showing that you understand its importance in the workplace can set you apart. Brush up on basic health and safety regulations and be ready to discuss how you would approach these responsibilities.
✨Prepare for Supplier Liaison Scenarios
Since the role involves liaising with suppliers and contractors, think of situations where you've successfully managed vendor relationships. Be ready to share how you handled any challenges and maintained effective communication.
