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- Tasks: Support supply chain operations by managing inventory and vendor agreements.
- Company: Join a specialist engineering company focused on procurement excellence.
- Benefits: Enjoy a full-time role with opportunities for training and development.
- Why this job: Be part of a collaborative team, enhancing your skills in a dynamic environment.
- Qualifications: GCSEs, A-Levels, or HND required; prior purchasing experience is a plus.
- Other info: Training provided; perfect for detail-oriented individuals looking to grow.
The predicted salary is between 30000 - 42000 £ per year.
Full time and Permanent
Working Hours: 37.5 hours / week
Summary: We are delighted to be working on behalf of a specialist engineering company in their search for a Purchasing Administrator. This role is designed to support supply chain operations by helping maintain inventory levels and secure competitive vendor agreements. In this role, you’ll follow established purchasing procedures while making sure purchase orders are created accurately and sent out on time.
Key responsibilities:
- Maintain accurate procurement and inventory data, including costs, vendor information, stock levels, lead times, and minimum order quantities (MOQs).
- Create and issue Purchase Orders (POs) in accordance with company procurement policies and ensure timely communication with vendors.
- Track and monitor the status of POs to ensure on-time delivery; proactively resolve any discrepancies related to deliveries or invoices.
- Ensure adherence to company policies and relevant business regulations throughout the procurement process.
- Support stock management by booking in and transferring received goods in the inventory system.
- Conduct regular price and vendor comparisons to ensure the best value and cost-efficiency for the organisation.
- Foster strong, effective relationships with suppliers, clearly communicating business needs and expectations.
- Identify and support continuous improvement opportunities, including sourcing and evaluating new or alternative suppliers.
- Collaborate closely with internal teams, especially Production and Planning, to ensure alignment of supply needs and smooth operational flow.
- Promote and uphold procurement best practices to drive consistency, accuracy, and value across all purchasing activities.
Ideal Candidate:
- Strong attention to detail with the ability to accurately manage data and administrative tasks.
- Excellent verbal and written communication skills, with the confidence to liaise with both internal teams and external suppliers.
- A collaborative team player who can also work independently when needed.
- Able to represent and advocate for procurement best practices within the organisation.
- Capable of developing supplier relationships and encouraging added-value contributions in terms of products, services, or processes.
- Comfortable managing personal workload and prioritising tasks based on business needs.
- Numerate and confident working with technical and financial data.
- Competent in Microsoft Office applications, particularly Excel and Outlook.
Education & Qualifications:
- GCSEs, A-Levels, or HND (or equivalent qualifications).
Experience:
- Prior experience in a purchasing or procurement environment is desirable - training will be provided.
- Experience working with numbers, data entry, and technical documentation.
- Comfortable working in a team-oriented environment.
- Experience with vendor negotiation, particularly around pricing and lead times.
- Proven ability to manage time effectively and work within structured processes.
Purchasing Administrator employer: New Resource Group
Contact Detail:
New Resource Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchasing Administrator
✨Tip Number 1
Familiarise yourself with procurement processes and best practices. Understanding the fundamentals of purchasing and supply chain management will help you stand out during interviews, as you'll be able to discuss how you can contribute to maintaining inventory levels and securing vendor agreements.
✨Tip Number 2
Brush up on your Excel skills, especially in data management and analysis. Since the role requires managing procurement data, being proficient in Excel will not only boost your confidence but also demonstrate your capability to handle the technical aspects of the job.
✨Tip Number 3
Network with professionals in the purchasing and procurement field. Attend industry events or join relevant online forums to connect with others who can provide insights into the role and potentially refer you to opportunities at companies like us.
✨Tip Number 4
Prepare to discuss your experience with vendor negotiation and relationship management. Be ready to share examples of how you've successfully communicated with suppliers or resolved discrepancies, as this will highlight your suitability for the Purchasing Administrator position.
We think you need these skills to ace Purchasing Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in purchasing or procurement. Emphasise your attention to detail, data management skills, and any experience with vendor negotiations.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the Purchasing Administrator role. Mention specific skills that align with the job description, such as your ability to manage inventory data and communicate effectively with suppliers.
Showcase Relevant Experience: If you have prior experience in a purchasing environment, detail your responsibilities and achievements. Include examples of how you've successfully managed purchase orders or improved supplier relationships.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for spelling and grammatical errors, and ensure that all information is clear and concise. A polished application reflects your attention to detail.
How to prepare for a job interview at New Resource Group
✨Know Your Procurement Basics
Familiarise yourself with key procurement concepts and terminology. Understanding terms like MOQs, POs, and vendor agreements will show your interviewer that you have a solid grasp of the role's requirements.
✨Demonstrate Attention to Detail
Since this role requires managing data accurately, be prepared to discuss examples from your past experiences where your attention to detail made a difference. Highlight any specific instances where you caught errors or improved processes.
✨Showcase Your Communication Skills
Effective communication is crucial in this position. Be ready to share examples of how you've successfully liaised with suppliers or internal teams. Practice articulating your thoughts clearly and confidently during the interview.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills, especially regarding discrepancies in orders or vendor negotiations. Think of scenarios where you had to resolve issues and be ready to explain your thought process and outcomes.
