Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage reception, greet clients, and handle admin tasks daily.
- Company: Join a leading Facilities and Maintenance company in St Albans.
- Benefits: Enjoy a permanent role with a competitive salary and a friendly work environment.
- Why this job: Be part of a dynamic team, enhance your skills, and contribute to a well-organised office.
- Qualifications: Experience in office management or building maintenance is a plus.
- Other info: Working hours are Monday to Friday, 8.30am to 5.30pm.
The predicted salary is between 24000 - 36000 £ per year.
My client, a leading Facilities and Maintenance company, is currently recruiting for an experienced Office Manager and Receptionist to join their team on a permanent basis. Experience within Building Maintenance would be advantageous.
Working hours are Monday to Friday, 8.30am to 5.30pm.
Main Duties
- General Administration Duties and Managing Reception
- Greeting clients in a friendly and professional manner
- Handling incoming telephone calls, enquiries, visitors, and deliveries
- Performing administration tasks: photocopying, emailing, scanning, filing, handling post, and operating the franking machine
- Sending out purchase orders for engineers, managing timesheets, and signage
- Setting up meeting rooms and ordering/collecting refreshments as needed
- Managing annual leave requests, noting clashes, and logging approvals
- Performing fleet administration duties when the Fleet Manager is unavailable
- Assisting office staff as needed
- Organizing staff social events
- Managing general office functions
- Ordering supplies with low stock through the purchasing department
- Conducting weekly office walk-arounds to ensure everything is stocked and tidy
- Arranging all planned preventative maintenance for the building
Receptionist employer: YWCA of Greater Harrisburg
Contact Detail:
YWCA of Greater Harrisburg Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist
✨Tip Number 1
Familiarise yourself with the company’s values and culture. When you understand what they stand for, you can tailor your approach during interviews to show how you align with their mission.
✨Tip Number 2
Practice your greeting and phone etiquette. As a receptionist, first impressions matter, so rehearse how you would greet clients and handle calls to convey professionalism and warmth.
✨Tip Number 3
Network with current or former employees of the company. They can provide insights into the work environment and expectations, which can help you prepare better for your interview.
✨Tip Number 4
Be ready to discuss your organisational skills and experience in administration. Prepare specific examples of how you've managed tasks like scheduling, handling enquiries, or maintaining office supplies efficiently.
We think you need these skills to ace Receptionist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and reception duties. Emphasise any previous roles where you managed a reception area or performed general office tasks, as this will show you have the necessary skills for the job.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the requirements mentioned in the job description. Mention your experience in building maintenance if applicable, and explain how your skills align with the responsibilities of the role.
Showcase Soft Skills: In your application, highlight your interpersonal skills, such as communication and customer service. Since the role involves greeting clients and handling enquiries, demonstrating your ability to interact professionally is crucial.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is essential for a receptionist role.
How to prepare for a job interview at YWCA of Greater Harrisburg
✨Showcase Your Communication Skills
As a receptionist, you'll be the first point of contact for clients. Make sure to demonstrate your excellent communication skills during the interview by speaking clearly and confidently, and by actively listening to the interviewer.
✨Highlight Relevant Experience
If you have experience in building maintenance or similar roles, be sure to mention it. Discuss specific tasks you've handled that relate to the job description, such as managing reception duties or performing administrative tasks.
✨Prepare for Common Receptionist Scenarios
Think about common situations a receptionist might face, like handling difficult clients or managing multiple tasks at once. Prepare examples from your past experiences that showcase your problem-solving abilities and how you handle pressure.
✨Demonstrate Organisational Skills
The role involves various administrative tasks and managing office functions. Be ready to discuss how you stay organised, manage your time effectively, and ensure that everything runs smoothly in a busy environment.
