FRONT OFFICE MANAGER

Company Description Het Ibis Budget Antwerpen Centraal Station ligt in het stadscentrum naast het centraal station met directe Thalys-verbindingen! De Antwerpse Zoo, de Diamantwijk en de stijlvolle Dageraadplaats (Zurenborgkwartier) liggen op slechts 5 minuten lopen van het hotel. Wij zetten ons elke dag in om het onze gasten zo goed mogelijk naar de zin te maken, daarom zijn wij op zoek naar enthousiaste medewerkers!

Job Description Responsibilities

• Front Office Operation

• Participate in daily operations meetings to liaise and coordinate closely with support departments regarding general administration and operations issues.
• Check that all Front Office employees report to work punctually and are well groomed before each of their shift.
• Conduct daily briefings and ensure that all pertinent information is well received by team members.
• Communicate all log entries by Duty Managers to ensure that all issues and concerns raised are closed with thorough follow up actions.
• Ensure the efficient and effective operation of the Front Office and that departmental standards and procedures set out are strictly adhered to.
• Liaise with Reservations.
• Responsible in a high house situation and recommend actions to be taken.
• Check on closed-out dates to ensure efforts are made to achieve 100% occupancy with the highest yield possible.
• Coordinate full house situations and makes all necessary arrangements to handle overbooking and pledge relocates.
• Liaise with Finance Department to ensure that credit procedures are properly carried out.
• Analyze market trend, review rooming list and motivate Front Office employees to up-sell rooms with the view of achieving higher yield and increasing revenue.
• Coordinate and monitor major group movements for meetings and conferences, and ensure that action plans cover all areas of operations handling.
• Makes courtesy calls to VIPS, long stay and corporate guest to obtain feedback and pro-act to handle any lapses in service standards.
• Handle all guest correspondences and ensure prompt follow-ups.
• Manage daily room inventory and coordinate with Housekeeping to ensure requested rooms are cleaned according to arrival times.

• Interview, select and recruit Front Office employees.
• Identify and develop team members with potential.
• Conduct performance review with the team.
• Constantly monitor team members’ appearance, attitude and degree of professionalism.
• Prepare detailed induction programs for new employees.
• Develop, conduct maintain all staff training programs for team members, focusing on their development needs, providing them with new skills to meet the changing needs of the business.
• Prepare monthly staff schedules keeping in mind anticipated business, operating budgets and standards of service.
• Conduct monthly departmental meetings to provide information to team members, obtain their feedback, rectify operation issues and provide a regular forum for department communication.

Qualifications Experience & Technical skills: 1–2 years in a similar role, with strong knowledge of Opera Cloud PMS. Proficiency in financial reporting. Demonstrated ability to multitask and make decisive decisions in a fast-paced environment. Excellent communication and interpersonal skills, with a focus on customer service.

Leadership & Communication: Proven ability to mentor and inspire teams with excellent interpersonal, communication, and stakeholder management skills.

Operational & Strategic mindset: Passion for hotel operations with the ability to think strategically, adapt to change, and stay current with industry trends.

Additional Information: Het Ibis Budget Antwerpen Centraal Station biedt je: - een zeer dynamische werkomgeving waar elke dag net iets anders is dan de vorige, - een contract van onbepaalde duur met een salaris volgens barema + extra legale voordelen. - (Inter)nationale doorgroeimogelijkheden, opleidingen en cursussen - Interne doorgroeimogelijkheden afhankelijk van je vaardigheden.