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- Tasks: Manage accounts payable and receivable, ensuring smooth financial operations.
- Company: Vista Global is a leading business aviation group offering innovative flying services worldwide.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Why this job: Join a fast-paced team making an impact in the aviation industry while developing your finance skills.
- Qualifications: Diploma in Finance or ongoing studies with 3 years' experience in an MRO environment required.
- Other info: Ideal for self-starters who thrive in multicultural settings and excel in Microsoft Excel.
The predicted salary is between 36000 - 60000 £ per year.
Vista Global, the global business aviation group, integrates a unique portfolio of companies offering asset-light services to cover all aspects of business aviation, through its brands. The group's mission is to lead the change to provide customers with the most advanced flying services and the very best value, anytime, anywhere around the world. Due to continued expansion, we are seeking a highly motivated Maintenance Finance Administrator to join our team. This key role will focus on managing both accounts payable and accounts receivable functions, playing a crucial part in ensuring the smooth financial operation of maintenance related activities.
Your Responsibilities
- Verification and posting of Supplier Invoices: Review and validate supplier invoices to ensure accuracy and completeness. Post approved invoices to the accounting system for payment processing in accordance with company policies and established deadlines.
- Supplier Statement Reconciliation: Conduct thorough reconciliations of supplier statements by matching invoices, credit notes, and payments.
- Invoice dispute clarification: Collaborate with suppliers and internal stakeholders to address and resolve any discrepancies or disputes relating to invoicing, such as pricing errors, incorrect quantities, or missing documentation.
- Assisting in the calculation of Revenue Invoices: Support in preparation of revenue invoices by gathering and analysing relevant financial data.
- Posting of Revenue Invoicing: Post finalised revenue invoices into the accounting system, ensuring timely recognition of revenue.
- Support calculation of Month End Accruals: Assist in calculating month-end accruals by gathering financial information on expenses and revenues incurred. Work with various departments to ensure all relevant transactions are accurately captured for financial reporting.
- Assist in Budget Preparation for Maintenance and Facility Cost: Provide support in preparing the budget for maintenance and facility expenses by analysing historical cost data, forecasting future expenditures, and collaborating with relevant departments to ensure detailed budget coverage.
Required Skills, Qualifications, and Experience
- Diploma in Finance or ongoing studies, accompanied by 3 years’ experience in an MRO environment.
- Is a self-starter and able to work with minimum supervision.
- Ability to work in a dynamic fast-paced environment, whilst meeting deadlines.
- Be comfortable with working in a multidisciplinary, multicultural.
- Advanced user in Microsoft Excel.
Maintenance Finance Administrator employer: Vista Global
Contact Detail:
Vista Global Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Maintenance Finance Administrator
✨Tip Number 1
Familiarise yourself with the aviation industry, particularly in maintenance, repair, and operations (MRO). Understanding the specific financial processes and challenges within this sector will give you an edge during interviews.
✨Tip Number 2
Brush up on your Microsoft Excel skills, as advanced proficiency is crucial for this role. Consider taking online courses or tutorials that focus on financial modelling and data analysis to showcase your capabilities.
✨Tip Number 3
Network with professionals in the aviation finance sector. Attend industry events or join relevant online forums to connect with others who can provide insights or even refer you to opportunities at Vista Global.
✨Tip Number 4
Prepare to discuss your experience in managing accounts payable and receivable. Be ready to share specific examples of how you've resolved discrepancies or improved financial processes in previous roles.
We think you need these skills to ace Maintenance Finance Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in finance, particularly in accounts payable and receivable. Emphasise any previous roles in an MRO environment and showcase your proficiency with Microsoft Excel.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the responsibilities outlined in the job description. Mention your ability to manage supplier invoices, conduct reconciliations, and assist in budget preparation, demonstrating how your skills align with the role.
Highlight Relevant Skills: In your application, clearly outline your skills that are pertinent to the position, such as attention to detail, problem-solving abilities, and experience in financial reporting. Use specific examples to illustrate these skills.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which is crucial for a finance role.
How to prepare for a job interview at Vista Global
✨Know Your Numbers
As a Maintenance Finance Administrator, you'll be dealing with financial data daily. Brush up on your accounting principles and be prepared to discuss how you would handle supplier invoices and reconciliations. Familiarity with financial terminology will impress your interviewers.
✨Showcase Your Excel Skills
Since the role requires advanced Excel skills, be ready to demonstrate your proficiency. You might be asked about specific functions or how you would use Excel to analyse financial data. Consider preparing examples of past work where you've used Excel effectively.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities, especially regarding invoice disputes or month-end accruals. Think of scenarios from your previous experience where you successfully resolved discrepancies or improved processes, and be ready to share those stories.
✨Understand the Company’s Mission
Vista Global focuses on providing advanced flying services. Research the company’s values and mission statement, and think about how your role as a Maintenance Finance Administrator contributes to their goals. This shows your genuine interest in the company and its operations.
