Key Deliverables and Responsibilities:
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Manages supplies and stocks for the hotel.
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Is responsible for processing LPO in accurate and timely manner and in compliance with the procurement policy.
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Has a supervisory role to track the quality of supplier relations, effective stock management and the application of brand and Corporate Purchasing directives
Planning & Organizing
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Ensures that internal customers will be supplied with the products they need in order to operate effectively, with the continuous aim of providing luxury services and satisfying hotel guests.
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Works in close collaboration with all hotel departments, maintaining regular contact.
Operations:
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Centralizes purchase requests from internal customers and process related LPOs.
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Maintains permanent communication with buyers, Financial Controller, various departments in the hotel and suppliers in order to:
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Follow-up ETD (estimated time of delivery) & delivery status,
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Report anomalies unconformities upon delivery: products quality, delay, items shortages
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Report anomalies blocking purchasing/supply process & follow-up validated action plan
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Informs about purchase requests status.
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Reports to Financial Controller irregularities to Ennismore Procurement Policy.
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Coordinates with purchasing chain actors to ensure smooth operation & business continuity
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Centralises the needs of all the hotel’s departments and ensures they are supplied.
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Optimises stock rotation.
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Ensures that deliveries correspond to orders and applies storage guidelines.
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Manages supplier relations.
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Indicates when stocks are running low or when they are excessive.
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In conjunction with the Heads of Department, is responsible for managing inventories and end-of-month closings in compliance with the administrative and accounting procedures.
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Justifies any gaps between the theoretical and real stocks, prepares plans.
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Helps improve merchandise ratios.
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Applies the procedures regarding purchase orders, delivery slips and invoicing.
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Carries out hygiene checks on food items in line with HACCP standards
Administration:
- Centralize purchasing documentation:
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Purchase requests & LPOs
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Delivery Notes & Invoices
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Forward purchasing documentation batches to Accounts Payables for payment process.
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Maintain efficient filing of procurement documentation:
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SLA, contracts, vendor price agreements,
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Trade licenses, municipality/health/sustainable development certifications
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Quotations, suppliers/products assessment surveys
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Participate to tender/RFP/sourcing process by producing basic comparative reports for Buyers & Financial Controller.
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Self-motivated with strong organizational and communication skills
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Proficient in the English language (verbal & written)
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Minimum 3-5 years in same role in the hospitality sector
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Must be able to handle a multitude of tasks in an intense, ever-changing environment while remaining calm and collective.
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Must be flexible in terms of working hours
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Work with a sense of urgency and detail oriented
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Computer literacy in Windows, future log and MC systems is recommended.
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Knowledge of the local market is an asset
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Business management degree or diploma or equivalent experience
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The opportunity to join an international and innovative and fast-growing group, committed not only to building new hotels, but to creating a global brand.
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The ability to challenge the norm and work in an environment that is both creative and rewarding.
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Be part of a team that is very passionate about creating great hospitality experiences and exploring new locations with every opportunity.
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A competitive package and plenty of development opportunities.
Contact Detail:
Sls The Red Sea Recruiting Team