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For Companies At a Glance
- Tasks: Be the friendly face of our office, managing calls and visitors while keeping everything organised.
- Company: Join APCOA, Europe's largest parking and mobility services provider, pioneering urban mobility solutions.
- Benefits: Enjoy a part-time role with flexible hours and a vibrant work culture in our new HQ.
- Why this job: Make an impact in a dynamic environment where your contributions help shape the future of mobility.
- Qualifications: Previous office management experience and strong communication skills are essential; a degree is a plus.
- Other info: We celebrate diversity and encourage applicants from all backgrounds to apply.
Company Description
Speed. Scale. Simplification. This is our philosophy. This is our momentum. This is your opportunity. At APCOA, we are not just managing parking spaces – we’re pioneering the future of urban mobility and smart city solutions. With a presence in 12 countries, over 12,000 locations, and more than 50 years of operational leadership, we are Europe’s largest parking and mobility services provider. And now, we’re entering a bold new chapter. With the launch of our newly formed Group HQ in West London, we are transforming from a collection of high-performing local business units into a truly enterprise-led, future-fit organisation — one that retains its entrepreneurial spirit while unlocking the power of scale.
Job Description
The Office Manager / Receptionist will be the first point of contact for visitors and callers, providing a welcoming and professional experience. This role combines administrative support with office management duties, ensuring the smooth operation of the office environment, while handling day-to-day tasks related to scheduling, communication, and customer service.
Key Responsibilities
- Greet visitors, answer calls, and manage inquiries, ensuring a professional and welcoming office environment.
- Handle office organization, including managing supplies, equipment, and cleanliness.
- Coordinate schedules, meetings, and internal events for executives and teams.
- Provide administrative support, including data entry, filing, and document preparation.
- Assist with billing, invoicing, and basic financial tracking, as well as maintaining effective communication across departments.
Qualifications
Experience
- Previous experience in an office management or receptionist role.
- Strong organizational and time-management skills.
- Excellent communication and customer service skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle multiple tasks in a busy environment with a positive attitude.
Personal Attributes
- Friendly and professional demeanor with strong interpersonal skills.
- Detail-oriented with a proactive approach to problem-solving.
- Ability to maintain a high level of confidentiality and discretion.
Education
- High school diploma or equivalent required.
- A degree or certification in business administration or a related field is a plus.
Additional Information
At APCOA, we see beyond the parking space. We see a world where mobility is intelligent, sustainable, and seamlessly integrated into daily life. Our new Group HQ is more than a physical space — it’s the heartbeat of a new enterprise, where high-impact leaders shape the future. If you’re ready to apply your expertise to meaningful challenges and help transform an industry —join APCOA Group HQ. Let’s build what’s next. APCOA Group HQ is an equal opportunity employer. We welcome and encourage applicants from all backgrounds to apply.
Contact Detail:
Paradies Lagardère - Retail Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager (Part Time)
✨Tip Number 1
Familiarise yourself with APCOA's mission and values. Understanding their focus on urban mobility and smart city solutions will help you align your responses during interviews, showcasing how your skills can contribute to their goals.
✨Tip Number 2
Network with current or former employees of APCOA. Engaging with them on platforms like LinkedIn can provide you with insider insights about the company culture and expectations for the Office Manager role.
✨Tip Number 3
Prepare specific examples from your past experience that demonstrate your organisational and customer service skills. Being able to discuss real-life scenarios where you've excelled in similar roles will make you stand out.
✨Tip Number 4
Showcase your proficiency in Microsoft Office Suite by being ready to discuss how you've used these tools effectively in previous positions. Highlighting your technical skills can reassure the hiring team of your capability to handle administrative tasks.
We think you need these skills to ace Office Manager (Part Time)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management or receptionist roles. Emphasise your organisational skills, customer service experience, and proficiency in Microsoft Office Suite.
Craft a Compelling Cover Letter: Write a cover letter that reflects your understanding of APCOA's mission and values. Mention how your skills align with the responsibilities of the Office Manager role and express your enthusiasm for contributing to their new Group HQ.
Showcase Your Soft Skills: In your application, highlight your interpersonal skills and ability to maintain a professional demeanor. Provide examples of how you've successfully managed multiple tasks in a busy environment while keeping a positive attitude.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for the Office Manager position.
How to prepare for a job interview at Paradies Lagardère - Retail
✨Showcase Your Organisational Skills
As an Office Manager, you'll need to demonstrate strong organisational abilities. Be prepared to discuss specific examples of how you've successfully managed schedules, supplies, or office environments in the past.
✨Emphasise Communication Skills
Since this role involves being the first point of contact, highlight your excellent communication skills. Share experiences where you effectively handled inquiries or resolved issues, showcasing your friendly and professional demeanour.
✨Demonstrate Proficiency in Microsoft Office
Make sure to mention your proficiency in Microsoft Office Suite. You might be asked about your experience with Word, Excel, or Outlook, so be ready to provide examples of how you've used these tools in previous roles.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving skills. Think of situations where you had to multitask or handle a difficult visitor, and explain how you approached those challenges with a positive attitude.
