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- Tasks: Support Delivery Managers in governance, meeting coordination, and project documentation.
- Company: Join DBS DIT, enhancing digital capabilities for the Ministry of Defence.
- Benefits: Enjoy a competitive salary, professional development opportunities, and a collaborative work environment.
- Why this job: Be part of impactful projects while developing your skills in Agile Project Management.
- Qualifications: IT literacy, excellent communication skills, and a collaborative mindset are essential.
- Other info: This role offers a chance to work with diverse teams across various locations.
The predicted salary is between 25000 - 35000 £ per year.
DBS DIT provides digital capability that supports corporate services across the Ministry of Defence, including Finance, Commercial, Payroll and Human Resources for Military Personnel, Civilian Personnel and Veterans. Our digital solutions comprise enterprise resource planning systems, performance management, analytics, automation, low code applications and public facing services through Gov.uk.
As an Associate Delivery Manager you will support the DBS DIT AG Service Owner, Programme Managers, Senior Delivery Managers and wider AG team in the delivery of their AGs workstreams.
Responsibilities
- To provide governance and support to Delivery Managers. This includes:
- Arranging meetings
- Room bookings
- Assistance in the preparation and distribution of meeting packs
- Attending AG Advisory and Steering Groups and Boards and taking minutes and recording actions
- The writing up and distribution of minutes, recording and managing actions
- Facilitate discussions between technical and non-technical stakeholders
- Updating delivery plans
- Support Delivery Managers by having a general understanding of current workstreams and their purpose and status liaising with AG stakeholders as required
- Assisting Delivery Managers in developing and updating risk registers, action logs, delivery plans, benefits plans, quality logs and other project outputs
- Monitoring and managing AG Multi-user mailboxes
- Assisting Delivery Managers in Finance and Resource recording and cost tracking
- Updating AP Finance spreadsheet
- Maintaining External Support resource spreadsheet
- Invoice receipting on CP&F
- Updating AG Dashboard report on a weekly basis and issuing to stakeholders
- The AG Focal point for information management e.g. SharePoint Office365 management, O365 Team sites, MODNet account management
- Maintaining the AG SharePoint areas and associated documentation e.g. Support Guidance, Project templates
- Booking AG recurring team and checkpoint meetings
- Cascading communications to the AG team
- Provide general administrative support as required
- Provide support for DIT and AG events as required
- Be proactive in personal and professional development
Person specification
Skills and Experience
Essential:
- IT literate, including in-depth knowledge of the Microsoft Office suite
- Excellent communication skills, including verbal and written
- Ability to work collaboratively and apply feedback
- Excellent interpersonal skills
- Able to influence others, including those outside of your direct working relationships
- Strong motivational skills
- Good planning, problem solving and organisational skills
- The ability to meet targets and deadlines
- An interest in developing understanding of Agile Project Management
Desirable:
- Working knowledge of Project Management
Contact Detail:
UK Ministry of Defence Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Delivery Manager
✨Tip Number 1
Familiarise yourself with Agile Project Management principles. Since the role involves supporting Delivery Managers in an Agile environment, understanding the basics of Agile methodologies will help you engage more effectively with the team and demonstrate your commitment to the role.
✨Tip Number 2
Brush up on your Microsoft Office skills, especially Excel and SharePoint. As the job requires managing various documents and reports, being proficient in these tools will not only make you more efficient but also show that you're ready to hit the ground running.
✨Tip Number 3
Network with professionals in the Defence sector or those who have experience in similar roles. Engaging with current employees or attending relevant events can provide insights into the company culture and expectations, which can be invaluable during interviews.
✨Tip Number 4
Prepare to discuss your organisational and problem-solving skills. The role requires excellent planning abilities, so think of examples from your past experiences where you've successfully managed tasks or resolved issues, as this will highlight your suitability for the position.
We think you need these skills to ace Delivery Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Delivery Manager role. Emphasise your IT literacy, communication skills, and any experience with Agile Project Management.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the responsibilities listed in the job description. Mention specific examples of how you've successfully supported project delivery or managed stakeholder communications in the past.
Highlight Relevant Skills: In your application, clearly outline your proficiency with Microsoft Office and any other tools mentioned in the job description. Provide examples of how you've used these skills in previous roles to support project management.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for a Delivery Manager.
How to prepare for a job interview at UK Ministry of Defence
✨Showcase Your IT Skills
Since the role requires in-depth knowledge of the Microsoft Office suite, be prepared to discuss your proficiency with these tools. Consider sharing specific examples of how you've used them in previous roles to enhance productivity or streamline processes.
✨Demonstrate Communication Skills
Excellent communication is key for this position. During the interview, practice articulating your thoughts clearly and concisely. You might also want to prepare examples of how you've effectively communicated with both technical and non-technical stakeholders in the past.
✨Highlight Collaborative Experiences
The job emphasises working collaboratively and applying feedback. Be ready to discuss instances where you successfully collaborated with a team, how you handled feedback, and what you learned from those experiences.
✨Express Interest in Agile Project Management
While not essential, having an interest in Agile Project Management can set you apart. Research Agile methodologies and be prepared to discuss how they can benefit project delivery. Showing enthusiasm for learning more about this area can demonstrate your proactive approach to personal development.
