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- Tasks: Join our team to manage diaries, coordinate travel, and support academic staff.
- Company: Be part of the University of Surrey, a leading institution in health and medical sciences.
- Benefits: Enjoy 25 days holiday, a generous pension, and access to top-notch leisure facilities.
- Why this job: Experience a dynamic environment while contributing to the education of future healthcare professionals.
- Qualifications: Looking for organised, enthusiastic individuals with a passion for administration and teamwork.
- Other info: Onsite presence required for at least 3 days a week; training provided.
The predicted salary is between 28800 - 43200 £ per year.
Are you someone who is practical, super organised, loves diary management, enjoys working with people and thrives on variety? We’ve a great opportunity to join our PA and Administration team in the Faculty of Health and Medical Sciences in our state-of-the art facilities. The Faculty is a truly inspirational and fascinating environment to work in, delivering teaching to over 3000 undergraduate students training to be the Bioscientists, Psychologists, Nurses, Paramedics, Midwives, Veterinary Surgeons and Doctors of the future.
You’ll become a key team member, working as part of a motivated team with the opportunity to build your skills and career as a Senior School Administrator within one of our five schools. Responsible for PA and admin support to the Head of School, Associate Dean Research and Innovation, and the Associate Head External Engagement, as well as administrative support to other Senior Academic Staff, encompassing essential tasks such as diary management, travel coordination, meeting facilitation, minute-taking, document preparation, and undertaking miscellaneous duties as necessary. You’ll also enjoy planning and assisting with both school and Faculty wide events and conferences and you will have line management responsibility for the School Administrator.
There’s lots of variety, interaction with academics, research colleagues and students and the opportunity to learn and develop.
About you
We are looking for a well organised, enthusiastic individual with a genuine interest in professional administration and personal assistance. You'll work well in a team and be familiar with working autonomously and as part of a wider team. You’ll be able to offer guidance to the School Administrator and provide them with supportive line management. Training will be in place to support you, your team and help you develop in the role.
If you are enthusiastic, keen to join the faculty and are motivated to do things differently and open up a world of new possibilities, we would be delighted to hear from you. Please do note that this position requires the postholder to be onsite for a minimum of 3 days per week.
What we can offer
In addition to salary, you will receive a yearly incremental pay rise, generous annual leave entitlement of 25 days holiday plus 7 university closure days and 8 bank holidays (pro rata for part time roles), a generous pension, access to world-class leisure facilities on campus, a range of travel schemes, and supportive family friendly benefits including an excellent on-site nursery.
Further Information
For more information or to be considered for the role, please submit your CV. You will also be asked some brief questions to help us understand your suitability for the position. The University of Surrey is committed to providing an inclusive environment that offers equal opportunities for all. We place great value on diversity and are seeking to increase the diversity within our community. We therefore particularly encourage applications from under-represented groups, such as people from Black, Asian and minority ethnic groups and people with disabilities.
Contact Detail:
University of Surrey Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior School Administrator
✨Tip Number 1
Familiarise yourself with the Faculty of Health and Medical Sciences. Understanding their mission, values, and current projects will help you demonstrate your genuine interest in the role during any discussions or interviews.
✨Tip Number 2
Network with current or former employees in similar roles. They can provide valuable insights into the day-to-day responsibilities and expectations, which can help you tailor your approach when applying.
✨Tip Number 3
Highlight your organisational skills through examples from previous roles. Be prepared to discuss specific instances where you successfully managed multiple tasks or projects, as this is crucial for a Senior School Administrator.
✨Tip Number 4
Prepare to discuss your experience with diary management and event planning. Since these are key aspects of the role, showcasing your proficiency in these areas will set you apart from other candidates.
We think you need these skills to ace Senior School Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and personal assistance. Emphasise your organisational skills, diary management experience, and any previous roles that involved supporting senior staff.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the Faculty of Health and Medical Sciences. Mention specific examples of how your skills align with the responsibilities outlined in the job description.
Highlight Teamwork and Autonomy: In your application, demonstrate your ability to work both independently and as part of a team. Provide examples of past experiences where you successfully collaborated with others or took initiative on projects.
Prepare for Questions: Be ready to answer questions about your experience with diary management, event planning, and providing administrative support. Think of scenarios where you overcame challenges in these areas and be prepared to discuss them.
How to prepare for a job interview at University of Surrey
✨Showcase Your Organisational Skills
As a Senior School Administrator, being organised is key. Prepare examples of how you've successfully managed diaries, coordinated travel, or facilitated meetings in the past. This will demonstrate your ability to handle the responsibilities of the role.
✨Emphasise Teamwork and Autonomy
Highlight your experience working both independently and as part of a team. Discuss specific instances where you’ve collaborated with colleagues or taken initiative on projects, as this role requires balancing both aspects effectively.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle various administrative tasks. Think about potential scenarios you might face in the role and how you would approach them, such as managing conflicting schedules or planning events.
✨Express Enthusiasm for the Faculty's Mission
Demonstrate your genuine interest in the Faculty of Health and Medical Sciences. Research their programmes and express how your values align with their mission. This shows that you’re not just looking for any job, but are truly invested in contributing to their goals.
