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For Companies At a Glance
- Tasks: Support the CEO and HR Director with scheduling, communication, and administrative tasks.
- Company: Join Switch2 Energy Limited, a forward-thinking company in the utilities sector.
- Benefits: Enjoy a full-time role with opportunities for growth and development.
- Why this job: Be part of a dynamic team that values innovation and collaboration.
- Qualifications: Bachelor’s degree or working towards CIPD; previous HR or admin experience preferred.
- Other info: Embrace a culture of equal opportunities and professional growth.
The predicted salary is between 28800 - 48000 £ per year.
This dual role combines responsibilities as the Executive Assistant to the CEO and the HR Assistant to the HR Director. The position requires exceptional task prioritisation skills and the ability to manage sensitive information with the utmost professionalism and confidentiality.
Key Responsibilities
- Executive Assistant
- Calendar Management: Organising and maintaining the CEO's schedule, including meetings, appointments, and travel arrangements.
- Communication Handling: Acting as the primary point of contact for internal and external communications on behalf of the CEO.
- Project Coordination: Assisting in the planning and execution of strategic initiatives and projects.
- Document Preparation: Drafting reports, presentations, and correspondence.
- Confidentiality: Managing sensitive information with discretion.
- Acting as the first point of contact for HR-related queries from employees and external partners.
- Updating internal databases.
- Assisting with day-to-day operations of the HR functions and duties.
- Issuing of offer letters, contracts and other HR documents.
- Processing onboarding and offboarding documents and updating the system.
- Providing clerical and administrative support.
- Supporting the administration of annual pay review, employee survey and HR statistics.
- Maintaining accurate and up-to-date employee records.
- Processing documentation related to employee compensation and benefits.
- Supporting HR-related training programmes and workshops.
- Coordinating logistics for new hire orientations and onboarding processes including posting job adverts.
- Responding to internal and external enquiries related to HR policies and procedures.
- Preparing reports on HR activities and metrics.
- Ensuring compliance with company policies and legal regulations.
Qualifications
- Bachelor’s degree in human resources, Business Administration, or working towards CIPD.
- Previous experience in an HR or administrative role.
- Strong organisational and time-management skills.
- Excellent communication and interpersonal abilities.
- Proficiency in HR software and Microsoft Office Suite.
Key Skills and Behaviours Required
- Ability to plan workloads and work under pressure.
- Ability to work to strict guidelines.
- Experience in working in a fast-paced environment.
- Excellent communication skills, both written and verbal, stakeholder management and building positive working relationships.
- A knowledge of HR administration.
- Highly organised, detail oriented, and able to prioritise tasks to meet deadlines under pressure.
- Work in a proactive manner.
- Ability to handle sensitive information with confidentiality.
Knowledge, Training and Relevant Experience to do the job
- Minimum of 3 years administration experience providing support at a high level.
- Knowledge of standard office administrative practices and procedures.
- Previous HR administration experience.
- Proficient in Microsoft Office.
- Experience in navigating HR systems, managing data and have experience with HRIS.
- Proven experience in executive-level support with strong organisational and multitasking skills.
Switch2 actively upholds principles of Equal Opportunities in employment.
Contact Detail:
Switch2 Energy Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Assistant/Executive Assistant
✨Tip Number 1
Familiarise yourself with the specific responsibilities of both the Executive Assistant and HR Assistant roles. Understanding the nuances of each position will help you tailor your approach during interviews and demonstrate your ability to juggle multiple tasks effectively.
✨Tip Number 2
Network with current or former employees of Switch2 Energy Limited. Engaging with them can provide valuable insights into the company culture and expectations, which can be a great advantage when discussing your fit for the role.
✨Tip Number 3
Prepare examples from your past experiences that showcase your organisational skills and ability to handle sensitive information. Being able to articulate these experiences clearly will set you apart during the interview process.
✨Tip Number 4
Stay updated on HR trends and best practices, especially those relevant to the utilities sector. Demonstrating your knowledge of current HR issues can impress interviewers and show your commitment to the field.
We think you need these skills to ace HR Assistant/Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in both HR and administrative roles. Emphasise skills like task prioritisation, communication, and confidentiality, as these are crucial for the position.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the dual nature of the role. Mention your ability to manage sensitive information and provide examples of how you've successfully supported executives or HR teams in the past.
Showcase Relevant Skills: In your application, clearly outline your proficiency in HR software and Microsoft Office Suite. Highlight any experience you have with HRIS and managing data, as this will be important for the role.
Demonstrate Professionalism: Since the role involves handling confidential information, ensure your application is free from errors and maintains a professional tone. This reflects your attention to detail and respect for the company's values.
How to prepare for a job interview at Switch2 Energy Limited
✨Showcase Your Organisational Skills
As an HR Assistant/Executive Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples of how you've successfully prioritised tasks in previous roles, especially under pressure.
✨Emphasise Confidentiality
Given the sensitive nature of the information you'll handle, it's crucial to convey your understanding of confidentiality. Be ready to discuss situations where you've managed confidential information and the importance of discretion in your work.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle real-life scenarios. Think about potential challenges you might face in this dual role and how you would address them, particularly in managing the CEO's schedule or HR-related queries.
✨Familiarise Yourself with HR Software
Since proficiency in HR software is a key requirement, make sure you're comfortable discussing any relevant systems you've used. If you have experience with specific HRIS or Microsoft Office tools, be prepared to highlight that during the interview.
