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- Tasks: Manage billing processes and ensure accurate invoicing for key clients.
- Company: Join a dynamic Working Capital Team in a leading legal firm.
- Benefits: Enjoy a fast-paced environment with opportunities for growth and learning.
- Why this job: Gain valuable experience in billing while working with senior partners and diverse teams.
- Qualifications: Ideal for those with billing experience, strong communication, and organisational skills.
- Other info: Opportunity to work under pressure and develop attention to detail.
The predicted salary is between 28800 - 43200 £ per year.
This role is a key position within a fast-paced Working Capital Team responsible for managing the Lock Up of the Casualty Practice across a number of teams with varied requirements and processes. The successful candidate will be responsible for managing the flow of billings in line with agreed targets. The role will require the team to maximise fee billings. Much of the work is high volume and low margin, requiring careful management and working with some of the company's key clients and Senior Partners.
Key Responsibilities
- Maintain and review matters post inception for Finance processing requirements including billing addresses, rates and billing arrangements
- Processing accurate invoices and credit notes using the in-house billing system to ensure that the agreed service levels are met
- Processing of apportionment (multi-party), net recovery and joint billing
- Dealing with billing queries and enquiries via email and phone
- Managing the various inboxes used to manage the volume of work & processes
- Processing WIP write-offs
- Using the Firm's systems to look up general queries on spreadsheets, 3e or case management systems
- Dealing with all aspects of e-billing across all platforms, ensuring matters are set up and prepared for e-billing processes, including collating references and budgets
- Maintain records of work in Excel
- Assisting in the distribution or dispatch of completed bills
- Undertake ad hoc responsibilities as required by line manager
Specification
- Preferred experience in billing within a legal environment
- Professional manner in all forms of communication
- Excellent organisational skills ability to prioritise competing workloads
- Experience and understanding of apportionment (multi-party), net recovery and joint billing
- Ability to work well as part of a team
- Ability to work effectively under pressure and meet deadlines
- Strong attention to detail and high levels of accuracy
- Previous experience of E-billing (ideally in a legal context) and LEDES formats, and prior use of the 3E platform would be highly desirable
This is the job description as constituted at present; however the Firm reserves the right to reasonably amend it in accordance with the changing needs of the business.
Billing Assistant employer: Clyde & Co
Contact Detail:
Clyde & Co Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Billing Assistant
✨Tip Number 1
Familiarise yourself with the billing processes specific to the legal industry. Understanding terms like apportionment, net recovery, and joint billing will give you an edge in discussions during interviews.
✨Tip Number 2
Highlight any experience you have with e-billing systems, especially if you've worked with LEDES formats or the 3E platform. Be prepared to discuss how you've used these tools to improve efficiency in previous roles.
✨Tip Number 3
Demonstrate your organisational skills by preparing examples of how you've managed competing workloads in high-pressure environments. This will show that you can handle the fast-paced nature of the role.
✨Tip Number 4
Practice your communication skills, both written and verbal. Since you'll be dealing with billing queries and senior partners, being able to convey information clearly and professionally is crucial.
We think you need these skills to ace Billing Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in billing, especially within a legal environment. Emphasise your organisational skills and ability to manage high volumes of work.
Craft a Strong Cover Letter: In your cover letter, explain why you are interested in the Billing Assistant role and how your skills align with the key responsibilities outlined in the job description. Mention any specific experience with e-billing and the 3E platform.
Showcase Attention to Detail: Provide examples in your application that demonstrate your strong attention to detail and accuracy, particularly in processing invoices and managing billing queries.
Highlight Teamwork Skills: Since the role requires working as part of a team, include instances where you successfully collaborated with others to meet deadlines or resolve issues, showcasing your ability to thrive under pressure.
How to prepare for a job interview at Clyde & Co
✨Know Your Billing Basics
Familiarise yourself with key billing concepts, especially in a legal context. Understand terms like apportionment, net recovery, and joint billing, as these will likely come up during the interview.
✨Demonstrate Organisational Skills
Be prepared to discuss how you manage competing workloads and prioritise tasks. Share specific examples from your past experiences that showcase your ability to stay organised under pressure.
✨Showcase Attention to Detail
Highlight your experience with high-volume billing tasks and your commitment to accuracy. You might be asked to explain how you ensure precision in your work, so have some examples ready.
✨Prepare for E-Billing Questions
Since e-billing is a significant part of the role, brush up on your knowledge of e-billing platforms and LEDES formats. Be ready to discuss any previous experience you have with these systems.
