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- Tasks: Manage payments, invoices, and financial reports in a creative agency.
- Company: Join a dynamic agency representing talented artists globally.
- Benefits: Enjoy flexible working, a bonus scheme, and generous leave.
- Why this job: Be part of a supportive team and contribute to exciting projects.
- Qualifications: Proficiency in bookkeeping and Xero; strong attention to detail required.
- Other info: Work remotely with one day in the Brighton office.
The predicted salary is between 16800 - 33600 £ per year.
£28,000 FTE, pro rata’d for 3 days / 24 hours per week
Remote + 1 day a week in Brighton office
Successful creative business
Our client, a dynamic and innovative creative agency representing a global roster of talented artists, is looking for a Financial Administrator to join their team. You will play a pivotal role in this successful and supportive business which offers both flexible & remote working patterns.
Your role will involve:
- Processing payments, invoices, and receipts accurately using accounting software (Xero) and maintaining corresponding hard copy records.
- Reconciling invoices in multiple currencies and overseeing the artist self-billing process including managing roll-over payments and applying deductions accurately.
- Managing debtor payment schedules, ensuring timely invoice payments and effective management of overdue invoices.
- Preparing financial statements depicting business income, expenditure, profit, and loss.
- Monitoring UK Sterling and US Dollar bank accounts including balances and transfers.
- Monitoring UK PayPal, US Dollar PayPal, and Stripe Accounts.
- Managing quarterly VAT returns and supporting Company Directors with year-end accounts.
- Generating reports on various financial metrics and conducting regular checks to ensure accuracy of business accounts, promptly alerting Company Directors to any anomalies.
- Processing employee expense claims and receipts.
- Assisting accountants with administrative duties in preparing yearly accounts.
- Conducting audits, investigating, and resolving client account issues.
About you:
- Demonstrated proficiency in bookkeeping and in Xero Accounting.
- Experience working cross currency, and with Paypal / Stripe / BACS.
- An understanding of Royalties would be a distinct benefit.
- Strong attention to detail and exceptional numeracy skills, capable of analysing and presenting statistical information confidently.
- Proactive problem-solving skills, well-organised, and self-motivated with a proactive ‘can-do’ attitude.
- Effective communicator across various platforms: phone, in-person, and online.
- Structured and methodical approach to work, adept at meeting deadlines, exercising initiative, and planning ahead.
- Quick learner adaptable to mastering new and complex data management tools.
Perks:
- Collaborate with a diverse and friendly team supporting exceptional artists worldwide.
- Enjoy flexible hybrid working hours, a company bonus scheme, generous annual leave, access to the workplace pension scheme and casual dress code.
- Benefit from the centrally located Brighton office where we have numerous opportunities, events, and benefits.
- Be a part of a growth journey and contribute significantly to the evolving success.
Contact Detail:
I Love My Job Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Financial Administrator – Part time (REF 1211)
✨Tip Number 1
Familiarise yourself with Xero Accounting software, as it's a key requirement for the role. Consider taking an online course or tutorial to boost your confidence and demonstrate your commitment to mastering this tool.
✨Tip Number 2
Brush up on your knowledge of cross-currency transactions and payment platforms like PayPal and Stripe. Being able to discuss your experience with these systems during an interview will show that you're well-prepared for the financial complexities of the role.
✨Tip Number 3
Prepare examples of how you've successfully managed financial reports or reconciliations in the past. This will help you illustrate your attention to detail and problem-solving skills, which are crucial for this position.
✨Tip Number 4
Research the creative agency's background and their roster of artists. Understanding their business model and how financial administration supports their operations will allow you to tailor your conversation and show genuine interest in the company.
We think you need these skills to ace Financial Administrator – Part time (REF 1211)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in financial administration, bookkeeping, and proficiency with Xero. Use specific examples that demonstrate your skills in managing payments, invoices, and financial reporting.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for numbers and problem-solving. Mention your proactive attitude and how your skills align with the responsibilities outlined in the job description.
Highlight Relevant Skills: In your application, emphasise your attention to detail, numeracy skills, and experience with cross-currency transactions. Mention any familiarity with online payment platforms like PayPal and Stripe, as well as your ability to manage VAT returns.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Financial Administrator role.
How to prepare for a job interview at I Love My Job Ltd.
✨Showcase Your Bookkeeping Skills
Make sure to highlight your proficiency in bookkeeping and your experience with Xero Accounting. Be prepared to discuss specific examples of how you've managed payments, invoices, and reconciliations in the past.
✨Demonstrate Attention to Detail
Since this role requires a strong attention to detail, be ready to provide examples of how you've ensured accuracy in financial reporting or resolved discrepancies in accounts. This will show that you can handle the meticulous nature of the job.
✨Prepare for Currency Management Questions
Given the cross-currency aspect of the role, brush up on your knowledge of managing multiple currencies. Be prepared to discuss any relevant experience you have with PayPal, Stripe, or BACS, and how you've navigated challenges in this area.
✨Exhibit Your Problem-Solving Skills
The company values proactive problem solvers, so think of instances where you've identified issues and implemented solutions. Share these stories during your interview to demonstrate your 'can-do' attitude and organisational skills.
