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- Tasks: Support the Deputy National Director with project management and administrative tasks.
- Company: Join Public Health Wales, dedicated to improving health and well-being across the nation.
- Benefits: Enjoy flexible working patterns and a commitment to diversity and inclusion.
- Why this job: Be part of a vital mission to enhance public health and make a real difference.
- Qualifications: Experience in PA or project support roles, with strong organisational and communication skills.
- Other info: Welsh speakers are encouraged to apply; remote work options available.
The predicted salary is between 30000 - 42000 £ per year.
We are looking for an enthusiastic and highly motivated individual to join the Directorate Operations Team as a Project Support Officer / Personal Assistant (PA) to the Deputy National Director of Health Protection and Screening Services (HPSS). This is a busy and varied role, providing professional, efficient, and comprehensive project support. The successful candidate will be organised, proactive, and able to work to a high standard with a flexible, ‘can do’ attitude. Strong project support experience and excellent organisational skills are essential, along with the ability to manage a dynamic and varied workload.
Main Duties Of The Job:
- Providing high-quality project support and administrative assistance.
- Supporting high-level meetings: scheduling, agenda preparation, distribution of papers, and formal minute-taking.
- Managing aspects of the Deputy Director’s diary.
- Liaising effectively with a range of internal and external stakeholders.
- Communicating clearly, professionally, and confidently both in writing and verbally.
- Working independently and managing priorities under pressure.
- Provide cover during periods of absence for the Executive Assistant to the National Director of HPSS/Medical Director.
Person Specification:
- Proven experience in a similar PA or project support role.
- Excellent organisational, communication, and interpersonal skills.
- Ability to use initiative and exercise sound judgment.
- High level of attention to detail and accuracy.
- Proficient in Microsoft Office and other administrative tools.
Additional Information:
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply. This post offers a flexible working pattern, to be agreed upon appointment with the line manager.
We are Public Health Wales – the national public health organisation for Wales. Our purpose is ‘working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visit our careers page. For guidance on the application process, please visit applicant information and guidance.
For further details / informal visits contact: Name: Kirby Evans, Job title: Business & Support Manager, Email address: kirby.evans@wales.nhs.uk
Project Support Officer / Personal Assistant employer: Public Health Wales
Contact Detail:
Public Health Wales Recruiting Team
kirby.evans@wales.nhs.uk
StudySmarter Expert Advice 🤫
We think this is how you could land Project Support Officer / Personal Assistant
✨Tip Number 1
Familiarise yourself with the key responsibilities of a Project Support Officer and Personal Assistant. Understanding the nuances of scheduling, minute-taking, and stakeholder communication will help you demonstrate your knowledge during any discussions.
✨Tip Number 2
Network with current or former employees of Public Health Wales. They can provide valuable insights into the company culture and expectations, which can be beneficial when preparing for interviews.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss these experiences in detail during your interview.
✨Tip Number 4
If you have any proficiency in Welsh, make sure to highlight this in conversations. Even if it's not a requirement, it can set you apart from other candidates and show your commitment to the local community.
We think you need these skills to ace Project Support Officer / Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in project support and personal assistance. Emphasise your organisational skills, ability to manage a dynamic workload, and any specific tools or software you are proficient in, such as Microsoft Office.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the organisation. Mention how your skills align with the job requirements, particularly your communication abilities and experience in high-pressure environments.
Highlight Relevant Experience: When detailing your work history, focus on roles that demonstrate your project support capabilities. Include specific examples of how you've successfully managed diaries, scheduled meetings, or liaised with stakeholders.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Public Health Wales
✨Showcase Your Organisational Skills
As a Project Support Officer / Personal Assistant, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously, and highlight any tools or methods you use to stay organised.
✨Demonstrate Proactive Communication
Effective communication is key in this role. During the interview, emphasise your ability to liaise with various stakeholders. Share instances where your clear and confident communication made a positive impact on a project or team.
✨Prepare for High-Level Meeting Scenarios
Since you'll be supporting high-level meetings, it’s important to show that you understand the nuances involved. Prepare to discuss how you would handle scheduling, agenda preparation, and minute-taking, perhaps by sharing past experiences.
✨Exhibit a 'Can Do' Attitude
The job description mentions a flexible, ‘can do’ attitude. Be ready to provide examples of how you've approached challenges with positivity and adaptability in previous roles, showcasing your willingness to go the extra mile.
