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- Tasks: Support Board and Committee governance, organise meetings, and manage legal entity tasks.
- Company: Join Citi, a global financial institution committed to responsible growth and economic progress.
- Benefits: Enjoy hybrid working, generous holidays, private medical insurance, and a supportive workplace culture.
- Why this job: Kickstart your Company Secretarial career in a dynamic team with opportunities for growth and learning.
- Qualifications: Previous office experience and strong organisational skills are preferred; attention to detail is essential.
- Other info: Citi values diversity and offers a welcoming environment for all employees.
The predicted salary is between 28800 - 43200 £ per year.
Legal Support Specialist 2
Are you looking for a career move that will put you at the heart of a global financial institution? The Belfast Company Secretarial team (CoSec) sits within the wider Citi Legal team and was established in 2019 to support the existing CoSec team based in London. The team supports the key regulated Citi entities in the UK and provides a full range of Board and Committee governance services.
By Joining Citi, you will become part of a global organisation whose mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth and economic progress.
Team/Role Overview
The Company Secretarial Team operates out of offices in each of London and Belfast. In this role you will support Citi`s principal UK broker Citigroup Global Markets Limited (CGML) and its UK incorporated retail bank Citibank UK Limited (CUKL). Both are regulated by the FCA and PRA . The entities are subject to heightened governance standards.
What you\’ll do
This role would suit a candidate who is seeking their first introduction to a Company Secretarial role or someone in the early stages of their Company Secretarial career. This role will involve full training in a range of tasks to support the Boards and Committees of our regulated legal entities, as well as providing legal entity management support to a broad portfolio of other controlled entities. The role will face a wide range of internal and external stakeholders and departments and at a senior Executive level.
A typical day in the role will involve assisting in the organisation of Board and Committee meetings including agenda setting, meeting pack preparation, minute taking and logistics support. Additionally, the role involves legal entity management tasks such as Power of Attorney maintenance, maintenance of statutory registers, delegated signatory lists and responding to KYC requests.
- Holding of chartered or studying towards graduate status from the Chartered Governance Institute (\”CGI\”) would be an advantage.
- Organising meetings, liaising with all attendees, gathering and distribution of materials for presentation to the board, preparation of agendas, attendance at board meetings.
- Circulating draft minutes and following up with the business in respect of action items to be completed.
- Circulating Board materials as and when required within the timeframe allocated.
- Independently respond to email queries from the business.
- Keeping abreast of all industry developments and regulatory changes.
- Maintaining the data integrity of all relevant databases, software and online portal facilities.
- Oversight and maintenance of UK Legal entities signature lists including collation of specimen signatures and annual attestation.
- To maintain and share, as requested, UK legal entities corporate data held by the department for KYC requests.
- To participate in corporate projects, including liquidations, intra-group transfers etc.
- General duties including but not limited to maintenance of UK structure chart, preparation of P2P payment requests, obtaining certificates of good standing from Companies House.
What we\’ll need from you
- Previous office based experience would be an advantage.
- Strong attention to detail, ability to meet tight deadlines, excellent organisational skills.
- Experience working in either a professional services firm or in-house company secretarial team.
- Attention to detail.
- Works well as part of a multi-jurisdictional team and ability to travel if required.
- Fostering a positive environment through open communication and a willingness to get assigned tasks complete.
- Excellent verbal and written communication skills.
- Excellent interpersonal and communication skills.
- The ability to work under pressure and to deadlines.
- To be able to establish rapport with other businesses, particularly in respect to matters associated with Board and Committee meetings.
What we can offer you
We work hard to have a positive financial and social impact on the communities we serve. In turn, we put our employees first and provide the best-in-class benefits they need to be well, live well and save well.
By joining Citi Belfast, you will not only be part of a business casual workplace with a hybrid working model (up to 2 days working at home per week), but also receive a competitive base salary (which is annually reviewed), and enjoy a whole host of additional benefits such as:
- Generous holiday allowance starting at 27 days plus bank holidays; increasing with tenure.
- A discretional annual performance related bonus
- Private medical insurance packages to suit your personal circumstances.
- Employee Assistance Program
- Pension Plan
- Paid Parental Leave
- Special discounts for employees, family, and friends
- Access to an array of learning and development resources
Alongside these benefits Citi is committed to ensuring our workplace is where everyone feels comfortable coming to work as their whole self every day. We want the best talent around the world to be energized to join us, motivated to stay, and empowered to thrive.
Sounds like Citi has everything you need? Then apply to discover the true extent of your capabilities.
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Job Family Group:
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Job Family:
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Time Type:
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Citi is an equal opportunity and affirmative action employer.
Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Citigroup Inc. and its subsidiaries (\”Citi\”) invite all qualified interested applicants to apply for career opportunities. If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi .
View the \” EEO is the Law \” poster. View the EEO is the Law Supplement .
View the EEO Policy Statement .
View the Pay Transparency Posting
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Legal Support Specialist 2 at Citi employer: NACBA
Contact Detail:
NACBA Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Support Specialist 2 at Citi
✨Tip Number 1
Familiarise yourself with the key responsibilities of a Legal Support Specialist, especially in relation to Board and Committee governance. Understanding these tasks will help you demonstrate your knowledge during interviews and show that you're ready to hit the ground running.
✨Tip Number 2
Network with professionals in the legal and company secretarial fields. Attend industry events or join relevant online forums to connect with individuals who can provide insights into the role and potentially refer you to opportunities at Citi.
✨Tip Number 3
Stay updated on regulatory changes and industry developments that affect company secretarial practices. This knowledge will not only enhance your understanding but also allow you to engage in meaningful discussions during interviews.
✨Tip Number 4
Prepare to discuss your organisational skills and attention to detail, as these are crucial for the role. Think of specific examples from your past experiences where you've successfully managed multiple tasks or met tight deadlines.
We think you need these skills to ace Legal Support Specialist 2 at Citi
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of a Legal Support Specialist. Emphasise any previous office-based roles, attention to detail, and organisational skills.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific aspects of Citi's mission and values that resonate with you, and explain how your background makes you a suitable candidate.
Highlight Relevant Skills: In your application, focus on skills such as excellent verbal and written communication, ability to work under pressure, and experience in a multi-jurisdictional team. Provide examples of how you've demonstrated these skills in past roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at NACBA
✨Research Citi and the Role
Before your interview, take some time to research Citi as a company and understand the specific responsibilities of the Legal Support Specialist 2 role. Familiarise yourself with their governance services and the regulatory environment they operate in, as this will help you demonstrate your genuine interest and knowledge during the interview.
✨Prepare for Scenario-Based Questions
Expect to be asked scenario-based questions that assess your problem-solving skills and ability to handle pressure. Think about past experiences where you've successfully managed tight deadlines or complex tasks, especially in an office environment. Be ready to explain how you approached these situations and what the outcomes were.
✨Showcase Your Communication Skills
As the role involves liaising with various stakeholders, it's crucial to showcase your verbal and written communication skills. During the interview, articulate your thoughts clearly and provide examples of how you've effectively communicated in previous roles, particularly in relation to Board and Committee meetings.
✨Demonstrate Attention to Detail
Given the importance of accuracy in legal entity management tasks, be prepared to discuss how you ensure attention to detail in your work. You might want to share specific examples of how you've maintained data integrity or managed documentation in previous positions, highlighting your organisational skills.
