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- Tasks: Manage documents for exciting projects that drive sustainable change.
- Company: Join a leading firm dedicated to administrative excellence and sustainability.
- Benefits: Enjoy personal development, supportive leaders, and a collaborative team culture.
- Why this job: Be part of impactful projects while growing your skills in a fast-paced environment.
- Qualifications: 3+ years in document control with strong communication and planning skills required.
- Other info: Apply quickly as interviews will be conducted on a rolling basis.
The predicted salary is between 36000 - 60000 £ per year.
Are you excited to apply your document control experience to a wide portfolio of projects that create sustainable change? Are you passionate about delivering a high level of service across multiple markets? Are you motivated by working in a collaborative and fast-paced environment? If this sounds like you, or you’re curious to learn more, then this role could be the perfect opportunity. Join our Shared Service Department as our new Document Controller and work with us to close the gap to a sustainable future.
Your new role
As our new Document Controller, you will be working in a market leading support service that is fit for the future. We are a centralised team who work together to deliver administrative excellence and ensure our teams and colleagues across the business are able to excel for our clients. The Document Control Team work together to provide consistent and standardised processes, workflow management and continuous improvement.
Your key responsibilities will be:
- Act as the main point of contact for one or more designated projects.
- Provide support and annual leave cover for a lead document controller on one or more projects.
- Project set up for document control and roll out.
- Build internal and external relationships effectively.
- QA checking documents to ensure they are compliant with project protocols and naming convention.
- Distribution of documents to CDEs via workflows and transmittals.
- Working flexibly with multiple project teams to ensure documents are issued to client deadlines.
- Respond to requests for document downloads.
- Maintaining the exchange of information in our internal ProjectWise.
- Ensure that project teams are aware of the correct use of ProjectWise.
- Provide CDE training to project teams, so they can find information and understand how the projects are run by the client.
- Check that drawing issue sheets, TIDPs and trackers are updated with latest issue.
- Set up distribution lists.
- Attend training when the project is set up to understand the protocol and system.
- CDE and user management, where applicable.
- Liaising with team to plan and resource.
- Work well in a fast-paced environment.
- Ability to highlight and implement process improvements.
- Run reports to check for workflows, RFI, QA rejected documents, drawing comments etc.
- Project closedown and archiving.
Your new team
You will be part of the Document Control team within the Admin Shared Service. We are a centre of excellence for administrative support to the business. The Document Control team oversees document management for all UK projects, including the Buildings, Transport and Energy markets. Our team is friendly, supportive and knowledgeable of document control best practice. You will play a key role in delivering outstanding results to projects that deliver sustainable change that benefits society and nature. You will be part of a collaborative department that enjoys celebrating each other’s achievements.
About you
From the moment you start at Ramboll, we will support your personal and professional development so that you can continue to grow with the company. Whilst we look forward to supporting your continued learning and development, for this role we have identified some qualifications, skills, and capabilities that will set you up for success. These include:
- Minimum 3 years experience in document control.
- Excellent communication skills, responsive and flexible.
- Excellent planning and organizing skills, with an ability to prioritise tasks.
- Experience in using document control tools including e.g. Asite, Projectwise, Aconex, Viewpoint 4P, Business Collaborator, SharePoint, GliderBim, Dalux, Autodesk Construction Cloud/BIM 360, DefenceShare, CEMAR, InEight, Procore, Trimble and EcoDoc.
- Proficient in MS Office (Word, Excel, Outlook, Teams).
- High attention to detail.
- UK resident for 5+ years, to apply for security clearance.
What we can offer you
- Investment in your development.
- Leaders you can count on, guided by our Leadership Principles.
- Be valued for the unique person you are.
- Never be short of inspiration from colleagues, clients, and projects.
- The long-term thinking of a foundation-owned company.
Ready to join us? Please submit your application. Be sure to include all relevant documents including your CV, cover letter, etc. We will be conducting interviews and closing the applications as soon as suitable candidate is identified, so we encourage you to submit your application as soon as possible. Thank you for taking the time to apply! We look forward to receiving your application.
Contact Detail:
Ramboll Group A/S Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarise yourself with the specific document control tools mentioned in the job description, such as ProjectWise and Aconex. Having hands-on experience or even completing online tutorials can give you a significant edge during discussions.
✨Tip Number 2
Highlight your ability to work in a fast-paced environment by preparing examples from your previous roles. Be ready to discuss how you managed multiple projects simultaneously and maintained high standards of document control.
✨Tip Number 3
Build your knowledge about sustainable practices in document management. Understanding how your role as a Document Controller contributes to sustainability can resonate well with the company's mission and values.
✨Tip Number 4
Network with current or former employees in similar roles. They can provide insights into the company culture and expectations, which can help you tailor your approach during the interview process.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your document control experience, especially any relevant tools you've used like ProjectWise or SharePoint. Emphasise your organisational skills and attention to detail, as these are crucial for the role.
Craft a Compelling Cover Letter: In your cover letter, express your passion for sustainable change and how your experience aligns with the company's goals. Mention specific projects or achievements that demonstrate your ability to work in a fast-paced environment and collaborate effectively.
Highlight Relevant Experience: When detailing your work history, focus on roles where you acted as a point of contact for projects, managed document workflows, or provided training on document control systems. Use quantifiable achievements to showcase your impact.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for a Document Controller.
How to prepare for a job interview at Ramboll Group A/S
✨Showcase Your Document Control Experience
Be prepared to discuss your previous experience in document control. Highlight specific projects where you successfully managed documentation, ensuring compliance with protocols and deadlines.
✨Demonstrate Communication Skills
Since excellent communication is key for this role, practice articulating your thoughts clearly. Be ready to provide examples of how you've built relationships with internal and external stakeholders.
✨Familiarise Yourself with Relevant Tools
Make sure you are well-versed in the document control tools mentioned in the job description. If you have experience with any of them, be ready to discuss how you used these tools to improve processes.
✨Emphasise Your Attention to Detail
Given the importance of QA checking documents, prepare to share instances where your attention to detail made a significant impact on project outcomes. This will demonstrate your fit for the role.
