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- Tasks: Coordinate exciting events from start to finish, ensuring everything runs smoothly.
- Company: Join APL Media, a vibrant agency with over 25 years in travel and lifestyle media.
- Benefits: Enjoy hybrid working, healthcare support, charity days, and fun team events.
- Why this job: Be part of a creative team delivering major events that make an impact.
- Qualifications: 2-3 years in event planning, strong communication, and organisational skills required.
- Other info: This is a maternity leave cover role for 13 months, starting July 2025.
The predicted salary is between 30000 - 42000 £ per year.
APL Media is looking for an enthusiastic and experienced Event Coordinator to join our friendly, fast-paced team on a 13-month maternity leave contract. This role offers the exciting opportunity to coordinate and support delivery of major consumer and industry events including the National Geographic Traveller (UK) Food Festival, National Geographic Traveller (UK) Masterclasses, Travel Media Awards, and tailor-made panel or hospitality events. You’ll work closely with the Head of Events, sponsors, suppliers and internal teams to ensure every event runs smoothly, creatively and professionally.
Key Responsibilities
- Plan and execute events: Lead smaller-scale events independently and support the Head of Events on larger-scale productions, from ideation to delivery.
- Manage budgets: Monitor and manage event budgets to ensure cost-effectiveness and maximum return on investment.
- Coordinate suppliers: Source, negotiate and liaise with venues, caterers, AV teams and other suppliers to ensure quality and value.
- Engage stakeholders: Build and maintain strong relationships with internal teams, sponsors, partners and external stakeholders.
- Oversee logistics: Manage registrations, accommodation, transportation, event set-up, and on-site operations.
- Evaluate performance: Compile post-event reports with KPIs, feedback and recommendations for continuous improvement.
About You
- Minimum 2–3 years' experience in event planning, coordination or production (media/events industry experience is a plus).
- Excellent written and verbal communication skills.
- Strong organisational and time-management abilities.
- Positive team player with the ability to work across departments.
- Creative thinker with strong problem-solving skills.
- Comfortable working under pressure and managing multiple projects simultaneously.
- Familiarity with tools like Eventbrite, Asana or similar platforms (preferred).
Benefits
- Hybrid working model (3 office days, 2 remote).
- Medicash healthcare plan (including mental health support and discounted gym).
- Enhanced parental leave.
- One charity day per year.
- Office closure over Christmas week.
- Regular social events and summer hiking trip.
- Cycle to work scheme.
- Ongoing training and development.
How to Apply
If you’re excited by this opportunity, please send your CV and a short cover letter explaining why you’d be a great fit. Apply via LinkedIn or email: careers@aplmedia.co.uk (Subject line: Event Coordinator Mat Leave). Note: Only shortlisted applicants will be contacted.
About APL Media
APL Media is a growing, independent media and publishing agency based in Kentish Town, London, with a 25+ year legacy in travel and lifestyle media. Our close-knit, talented team produces engaging content across print, digital and live event platforms.
Event Coordinator (City of London) employer: APL Media Limited
Contact Detail:
APL Media Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Coordinator (City of London)
✨Tip Number 1
Familiarise yourself with APL Media's past events, especially the National Geographic Traveller Food Festival and Travel Media Awards. Understanding their style and audience will help you demonstrate your alignment with their vision during interviews.
✨Tip Number 2
Network with professionals in the event planning industry, particularly those who have experience with media or lifestyle events. Attend relevant industry meetups or webinars to make connections that could give you an edge.
✨Tip Number 3
Showcase your organisational skills by preparing a mock event plan. Include budget management, supplier coordination, and logistics. This practical demonstration can set you apart from other candidates.
✨Tip Number 4
Highlight your familiarity with event management tools like Eventbrite or Asana in conversations. Being able to discuss how you've used these platforms effectively in past roles can illustrate your readiness for the position.
We think you need these skills to ace Event Coordinator (City of London)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event planning and coordination. Focus on specific events you've managed, your role in them, and any measurable outcomes to demonstrate your impact.
Craft a Compelling Cover Letter: In your cover letter, explain why you're excited about the Event Coordinator position at APL Media. Mention your experience with similar events and how your skills align with their needs, particularly in managing budgets and engaging stakeholders.
Showcase Communication Skills: Since excellent written and verbal communication skills are crucial for this role, ensure your application is free of errors and clearly articulates your thoughts. Use professional language while also conveying your enthusiasm for the position.
Highlight Relevant Tools Experience: If you have experience with tools like Eventbrite or Asana, be sure to mention this in both your CV and cover letter. This shows that you are familiar with industry-standard platforms and can hit the ground running.
How to prepare for a job interview at APL Media Limited
✨Showcase Your Event Experience
Make sure to highlight your previous experience in event planning and coordination. Be ready to discuss specific events you've managed, the challenges you faced, and how you overcame them. This will demonstrate your capability to handle the responsibilities of the role.
✨Demonstrate Strong Communication Skills
Since the role involves liaising with various stakeholders, it's crucial to showcase your excellent written and verbal communication skills. Prepare examples of how you've effectively communicated with sponsors, suppliers, and team members in past roles.
✨Prepare for Budget Management Questions
As managing budgets is a key responsibility, be prepared to discuss your experience with budget monitoring and cost-effectiveness. Bring examples of how you've successfully managed event budgets in the past and maximised return on investment.
✨Exhibit Your Problem-Solving Skills
The ability to think creatively and solve problems under pressure is essential for this role. Prepare to share instances where you've had to think on your feet during an event and how your solutions led to successful outcomes.
