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- Tasks: Support our board of directors with diary management, calls, and presentations.
- Company: Join PHMG, the world's leading audio branding agency with 36,000 clients globally.
- Benefits: Enjoy a competitive salary with flexibility in working hours.
- Why this job: Be at the heart of a dynamic team, enhancing your skills while working with top brands.
- Qualifications: Experience as a PA or at board level is essential; strong organizational skills required.
- Other info: Must demonstrate discretion and professionalism in a fast-paced environment.
The predicted salary is between 32000 - 48000 £ per year.
Role: Personal Assistant
Location: Manchester (Old Trafford)
Hours:8.30am – 5.15pm with flexibility required
Salary: £40,000 base (£45,000 OTE)
We’re looking for a highly polished and professional Personal Assistant to support our board of directors. You’ll find yourself in the spotlight as you work closely with our leadership team – playing a pivotal role in ensuring the smooth running of the business.
First and foremost, you must demonstrate the confidence to work with senior leaders. And while your natural enthusiasm will shine through, it must be underpinned by exceptional organisational skills, so that you can prioritise a busy and challenging workload. Naturally, you must be able to keep a cool head under pressure – using your initiative to complete tasks efficiently and accurately.
You’ll cover a wide range of highly confidential tasks so will consistently demonstrate discretion, tact and diplomacy. We’ll expect you to bring experience working at board level or as a private PA.
About PHMG:
Established in 1998, PHMG has grown from a renowned Manchester-based business to the world’s leading audio branding agency – working with 36,000 clients in 54 countries across the globe. This expansive client list includes household names of the calibre of Samsung, Audi and Adidas, as well as SMEs in every sector of the global market. We give each of them a stellar production that combines creative copy, world-class voice artistry and an exclusive Brand-Sound-Track™ – strengthening their business identity in the most memorable, emotive way.
Strategic objectives and responsibilities:
- Diary and calendar management – including coordinating business meetings, personal events and managing reservations
- Receiving incoming calls, mails, emails and visitors – screening, re-directing and taking action as required
- Preparing presentations and reports – collating, checking and printing documents
- Taking meeting minutes and recording actions for distribution
- Maintaining files and accurate records
- Organising travel itineraries and appointments
- There will be a requirement for some private PA tasks including running errands
Measures of success:
- Flexibility to cover tasks outside of normal business hours
- Extreme organisational skills and the initiative to prioritise effectively
- The ability to act with the utmost discretion
- A positive and willing approach
- The confidence to tackle problems and find appropriate solutions, troubleshooting as required
- Excellent communication skills, both face-to-face and over the phone/by email
- The ability to work autonomously and with minimal direction
- A highly professional approach
PHMG | Personal Assistant employer: PHMG
Contact Detail:
PHMG Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PHMG | Personal Assistant
✨Tip Number 1
Familiarize yourself with the key responsibilities of a Personal Assistant, especially in a board-level context. Understanding the nuances of diary management and meeting coordination will help you stand out during the interview.
✨Tip Number 2
Showcase your experience in handling confidential information and demonstrate your discretion. Be prepared to discuss specific examples where you've successfully managed sensitive tasks in previous roles.
✨Tip Number 3
Highlight your organizational skills by discussing tools or methods you use to prioritize tasks effectively. This could include software you’re familiar with or personal strategies that keep you on track.
✨Tip Number 4
Prepare to demonstrate your communication skills. Since you'll be interacting with senior leaders, practice articulating your thoughts clearly and confidently, both in person and over the phone.
We think you need these skills to ace PHMG | Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially any roles where you supported senior leaders or worked at board level. Emphasize your organizational skills and ability to manage a busy workload.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific examples of how you've demonstrated discretion, initiative, and problem-solving in previous positions.
Highlight Communication Skills: Since excellent communication is key for this role, provide examples in your application that showcase your ability to communicate effectively both in writing and verbally, particularly in high-pressure situations.
Showcase Flexibility and Professionalism: Demonstrate your flexibility and professional approach in your application. Mention any experiences where you successfully managed tasks outside of normal business hours or handled confidential information with tact.
How to prepare for a job interview at PHMG
✨Showcase Your Organizational Skills
Be prepared to discuss specific examples of how you've managed complex schedules or prioritized tasks in previous roles. Highlight your ability to keep everything running smoothly, especially under pressure.
✨Demonstrate Discretion and Professionalism
Since you'll be handling confidential information, it's crucial to convey your understanding of discretion. Share experiences where you successfully managed sensitive situations while maintaining professionalism.
✨Communicate Confidently
As a Personal Assistant, you'll interact with senior leaders regularly. Practice articulating your thoughts clearly and confidently, both in person and over the phone. This will help you make a strong impression during the interview.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and initiative. Think of scenarios where you had to troubleshoot issues or adapt to changing priorities, and be ready to explain your thought process.
