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- Tasks: Join us as an Operations Associate to optimise and automate our back office functions.
- Company: Wordsmith is a fast-growing AI startup revolutionising in-house legal teams.
- Benefits: Enjoy above-market pay, equity options, and a vibrant office culture with team outings.
- Why this job: Be part of a dynamic team, learn from founders, and shape the future of AI.
- Qualifications: Must have a STEM or Business degree and 2+ years in top-tier firms or startups.
- Other info: Work in Edinburgh, enjoy BBQs, wild swimming, and a supportive, inclusive environment.
The predicted salary is between 36000 - 60000 ÂŁ per year.
JOIN SCOTLAND’s FASTEST GROWING STARTUP. We’ve just secured a Series A, come help us shape what’s next in our engine rooms as our Operations Associate. If you’re a zero to one generalist who thrives on ownership, analytics, and scaling end-to-end processes, this is your launchpad.
About the Role: As a Operations Associate, you’ll work directly with our founders and cross functional leads to architect, automate, and optimise every back office function: from RevOps and finance through HR and IT security. You’ll build dashboards, streamline workflows, and codify the operational playbook that powers our month on month hyper growth. This is an in-office role in Edinburgh (5 days/week). We move fast, collaborate face to face, and learn most effectively side-by-side.
About Wordsmith: Wordsmith is the AI command-centre for in-house legal teams—automating intake, Q&A, redlines, drafting, and research so legal can finally operate at the speed of business. Backed by Index Ventures and industry-leading founders, we’re scaling from Edinburgh to London, New York, and beyond. Join us to build the operational backbone of a category-defining AI startup.
Who You Are: This role is for the ambitious, the exceptional, and the driven, who are ready to make your mark on a hyper growth AI startup. You’ll need to demonstrate:
- Educational Excellence: A STEM, or Business degree from a top-tier university.
- High-Caliber Experience: 2+ years at a top-tier investment bank (J.P. Morgan, Goldman Sachs, Morgan Stanley), leading consultancy (McKinsey, Bain, BCG), or a high-growth startup in a strategy or operations role.
- Technical & Analytical Skills: Strong SQL proficiency for data modelling and automation. Comfort with BI tools (Tableau, Looker) and basic Python scripting.
- Process & Problem Solving Prowess: Proven track record designing scalable workflows and financial/operational models.
- Solutions-oriented mindset: you tackle ambiguity head-on and execute end-to-end.
- Cross-Functional Communication: Experience collaborating with founders, finance partners, HR leads, and IT vendors. Able to translate data into clear, actionable insights for execs.
- Startup Grit & Ownership: Thrive in a lean, fast-paced environment—wear multiple hats without dropping balls. Obsess over details while moving at lightspeed.
Who You’ll Work With: Founders & Senior Leaders: Sit in on strategy sessions, own special projects, and learn scaling tactics firsthand. RevOps Lead: Co-build our CRM pipelines, dashboards, and automation engines. Finance Partner: Streamline P&L tracking, cash-flow management, and budget forecasting. People & Talent Lead: Optimise hiring workflows, onboarding, and policy rollouts. IT/Security Advisor: Define access controls, audit systems, and coordinate security drills.
What You’ll Do: RevOps & Analytics: Build/optimise CRM processes, analyse funnel metrics, and automate reports. Finance & Reporting: Partner on monthly P&L, variance analysis, invoicing, and expense workflows. People & HR: Manage ATS, headcount trackers, policy updates, and new-hire programs. IT & Security: Audit user access, liaise with vendors, and run quarterly security trainings. Continuous Improvement: Map current processes, eliminate bottlenecks, and document SOPs. Ad-hoc Strategic Projects: Lead initiatives, from market research and vendor evaluations to pilot programs—presenting findings directly to founders.
What We Offer: Compensation & Equity: Above-market compensation for exceptional talent, with real skin in the game. Salary dependent on experience. Growth & Learning: You’ll get direct access to our founders and senior leaders on a daily basis, and we don’t gate growth behind time-served, prove yourself and you’ll progress quickly. Culture: We believe, as an early-stage startup, we can grow faster in person, so you’ll be working in the office up to 5 days a week. Building a unicorn is not easy. It can mean long days, fire fighting, and shipping stuff quickly, but you’ll do this as part of an exceptional team with plenty of support and a weekly all hands meeting that celebrates success. We also like to make the most of our amazing surroundings, our office is next to a castle, and you can expect periodic off-sites in the Scottish Highlands, with mandatory BBQs and optional wild swimming. Inclusive Culture: We encourage applications from underrepresented groups (people of color, LGBTQ+ community, neurodivergent individuals, parents, carers, and more). Let us know how we can accommodate you.
How to Apply: No cover letter needed. Send your CV to careers@wordsmith.ai. Deadline: Rolling—applications reviewed weekly.
Operations Associate employer: Wordsmith AI
Contact Detail:
Wordsmith AI Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Associate
✨Tip Number 1
Familiarise yourself with the specific tools mentioned in the job description, like SQL and BI tools such as Tableau or Looker. Being able to demonstrate your proficiency in these during an interview can set you apart from other candidates.
✨Tip Number 2
Showcase your problem-solving skills by preparing examples of how you've designed scalable workflows or tackled operational challenges in previous roles. This will highlight your ability to thrive in a fast-paced startup environment.
✨Tip Number 3
Network with current or former employees of Wordsmith or similar startups. Engaging with them can provide insights into the company culture and expectations, which you can leverage during your interview.
✨Tip Number 4
Prepare to discuss your experience collaborating with cross-functional teams. Be ready to share specific instances where you translated data into actionable insights for executives, as this is crucial for the Operations Associate role.
We think you need these skills to ace Operations Associate
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Operations Associate role. Focus on your analytical abilities, technical skills like SQL, and any experience in process optimisation.
Showcase Your Experience: Emphasise your previous roles, especially if you have worked in top-tier investment banks or high-growth startups. Detail specific projects where you demonstrated ownership and problem-solving skills.
Highlight Technical Skills: Clearly outline your proficiency in SQL, BI tools, and any programming languages like Python. Provide examples of how you've used these skills to drive results in past positions.
Demonstrate Cultural Fit: Wordsmith values a collaborative and fast-paced environment. Use your application to convey your ability to thrive in such settings, showcasing your startup grit and adaptability.
How to prepare for a job interview at Wordsmith AI
✨Showcase Your Analytical Skills
As an Operations Associate, you'll need to demonstrate strong analytical abilities. Be prepared to discuss your experience with SQL, BI tools, and any relevant data modelling projects. Highlight specific examples where your analytical skills led to improved processes or outcomes.
✨Demonstrate Cross-Functional Collaboration
This role involves working closely with various teams, so it's crucial to showcase your communication skills. Prepare examples of how you've successfully collaborated with different departments, translating complex data into actionable insights for stakeholders.
✨Emphasise Your Problem-Solving Mindset
The company values a solutions-oriented approach, especially in a fast-paced environment. Be ready to share instances where you've tackled ambiguity and designed scalable workflows. Discuss how you approach problem-solving and the impact of your solutions.
✨Prepare for Cultural Fit Questions
Wordsmith is looking for candidates who thrive in a startup culture. Be ready to discuss your adaptability, ownership mentality, and experiences in high-pressure situations. Show that you understand the challenges of a hyper-growth environment and how you can contribute positively.
