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For Companies At a Glance
- Tasks: Maintain premises and support admin duties for a welcoming workplace.
- Company: Join a well-established law firm in Chichester, West Sussex.
- Benefits: Competitive salary of £22,000 - £26,000 with potential for growth.
- Why this job: Be part of a dynamic team and enhance your career in a supportive environment.
- Qualifications: Experience in admin roles with strong attention to detail and IT skills required.
- Other info: Opportunity to manage diverse tasks and liaise with contractors.
The predicted salary is between 19000 - 23000 £ per year.
An exciting opportunity has arisen for a Facilities Assistant to join a well-established law firm.
As the Facilities Administrator, you will be responsible for maintaining the premises and supporting various administrative duties to uphold an efficient and welcoming workplace.
You will be responsible for:
- Oversee the maintenance of buildings, equipment, and systems.
- Coordinate inspections, repairs, and contractor activities.
- Act as a liaison between management and external contractors.
- Manage the booking and upkeep of meeting rooms.
- Handle incoming calls with professionalism and promptness.
- Support mailroom activities including courier coordination.
- Maintain accurate records related to legal documents such as wills, deeds, and powers of attorney (LPAs).
- Respond to enquiries from staff and external parties regarding legal documents.
What we are looking for:
- Previously worked as an Office Administrator, Facilities Coordinator, Facilities Assistant, Administrative Assistant, Receptionist, Workplace Coordinator, Business Support Administrator, Office Services Assistant, Practice Administrator, Office Coordinator or in a similar role.
- Exceptional attention to detail and accuracy.
- Organised and methodical with a sharp eye for detail.
- Competent IT skills, with experience in MS Office.
Apply now for this exceptional Facilities Administrator opportunity to work with a dynamic team and further enhance your career.
Contact Detail:
Additional Resources Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Assistant
✨Tip Number 1
Familiarise yourself with the specific responsibilities of a Facilities Assistant in a law firm. Understanding the nuances of maintaining legal documents and coordinating with contractors will give you an edge during interviews.
✨Tip Number 2
Network with professionals in the legal and facilities management sectors. Attend local events or join online forums to connect with individuals who can provide insights or even refer you to opportunities at firms like ours.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. This will demonstrate your ability to handle the diverse responsibilities of a Facilities Assistant.
✨Tip Number 4
Research our law firm’s values and culture. Tailoring your approach to align with our ethos will not only help you stand out but also show that you're genuinely interested in being part of our team.
We think you need these skills to ace Facilities Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience related to facilities management and administrative roles. Use keywords from the job description, such as 'maintenance', 'coordination', and 'attention to detail' to catch the employer's eye.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the law firm. Mention specific experiences that demonstrate your organisational skills and ability to manage multiple tasks effectively.
Highlight Relevant Skills: In your application, emphasise your IT skills, particularly with MS Office, and any previous experience in similar roles. Provide examples of how you've successfully managed facilities or administrative tasks in the past.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Facilities Assistant role.
How to prepare for a job interview at Additional Resources Recruitment
✨Show Your Organisational Skills
As a Facilities Assistant, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. This will demonstrate your ability to handle the responsibilities of the role.
✨Highlight Your Attention to Detail
Attention to detail is crucial in this position. Be ready to discuss how you've ensured accuracy in your previous roles, especially when handling important documents or coordinating with contractors.
✨Demonstrate Your IT Competence
Since the job requires competent IT skills, brush up on your knowledge of MS Office and any other relevant software. You might be asked about specific tools you've used, so be prepared to discuss your experience.
✨Prepare Questions for Them
Interviews are a two-way street. Prepare thoughtful questions about the firm’s culture, team dynamics, and expectations for the Facilities Assistant role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
