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- Tasks: Support the Chief People Officer with executive tasks and manage complex schedules.
- Company: Join a prestigious investment firm known for its excellence in legal and financial services.
- Benefits: Enjoy flexible working arrangements and a competitive compensation package with growth opportunities.
- Why this job: Be part of a dynamic team, influencing strategic legal initiatives and HR operations.
- Qualifications: 10-15 years' experience as a Legal PA or Executive Assistant in financial services required.
- Other info: Work closely with senior executives and build trusted relationships across all levels.
The predicted salary is between 43200 - 72000 £ per year.
A prestigious investment firm is seeking a highly experienced Executive Assistant to provide top-tier executive and administrative support to the Chief People Officer (CPO). This role requires a proactive, discreet, and resourceful professional with a background in legal or financial services, capable of operating with autonomy and precision in a fast-paced environment.
As the right hand to the CPO, you will be a trusted gatekeeper, ensuring seamless operations and efficiency at the highest level. This position demands exceptional organisational skills, strong communication abilities, and a deep understanding of legal and regulatory processes. You will manage complex scheduling, coordinate high-stakes meetings, and oversee sensitive documentation with professionalism and accuracy.
Key Responsibilities- Provide high-level executive support, including diary management, international travel arrangements, and meeting coordination.
- Draft, review, and format legal documents, contracts, NDAs, and regulatory filings.
- Liaise with internal and external stakeholders, including legal teams, external counsel, regulators, and board members.
- Maintain and update HR databases, document repositories, and contract management systems.
- Ensure compliance with legal and regulatory requirements, tracking deadlines and key deliverables.
- Assist with corporate governance processes, filings, and financial tracking.
- Support HR operations, including employee records, recruitment logistics, benefits administration, and payroll inputs.
- Handle sensitive information with absolute discretion and confidentiality.
- ~10-15 years’ experience as a Legal PA, Executive Assistant, or Legal Operations specialist in financial services or legal advisory firms.
- ~ Exceptional organisational skills with the ability to manage competing priorities and complex schedules.
- ~ Strong drafting and editing skills with meticulous attention to detail.
- ~ Highly proficient in Microsoft Office Suite, Adobe Acrobat, and legal document management systems.
- ~ Solutions-oriented, proactive, and comfortable operating independently under pressure.
- ~ Excellent interpersonal skills to build trusted relationships across all levels.
- Work alongside senior executives and industry leaders in a dynamic, high-performing environment.
- Play a key role in strategic legal initiatives and HR operations.
- Enjoy a competitive compensation package with growth opportunities.
- Benefit from flexible working arrangements (3 days in-office, 2 days remote).
Contact Detail:
Frazer Jones Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant / Executive Assistant to CEO
✨Tip Number 1
Familiarise yourself with the specific legal and regulatory processes relevant to the investment sector. This knowledge will not only help you understand the role better but also demonstrate your commitment and expertise during interviews.
✨Tip Number 2
Network with professionals in the legal and financial services sectors. Attend industry events or join relevant online forums to connect with potential colleagues or mentors who can provide insights and possibly refer you to opportunities.
✨Tip Number 3
Showcase your organisational skills by preparing a mock schedule or plan for a hypothetical week as the Executive Assistant to the CPO. This practical demonstration can impress interviewers and highlight your proactive approach.
✨Tip Number 4
Research the company’s culture and values thoroughly. Tailor your conversations during interviews to reflect how your personal values align with theirs, which can significantly enhance your chances of making a positive impression.
We think you need these skills to ace Assistant / Executive Assistant to CEO
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in legal or financial services. Emphasise your organisational skills, attention to detail, and any specific software proficiencies that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention your experience as an Executive Assistant and how it has prepared you for supporting a Chief People Officer in a fast-paced environment.
Highlight Key Skills: In your application, clearly outline your skills in diary management, document drafting, and stakeholder liaison. Use specific examples to demonstrate how you've successfully managed complex schedules and sensitive information in previous roles.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any errors. Ensure that your documents are professionally formatted and free from typos, as attention to detail is crucial for this position.
How to prepare for a job interview at Frazer Jones
✨Showcase Your Organisational Skills
Given the role's emphasis on exceptional organisational abilities, be prepared to discuss specific examples of how you've managed complex schedules or coordinated high-stakes meetings in the past. Highlight any tools or methods you use to stay organised.
✨Demonstrate Discretion and Professionalism
As you'll be handling sensitive information, it's crucial to convey your understanding of confidentiality. Share experiences where you've successfully managed confidential documents or situations, emphasising your discretion and professionalism.
✨Familiarise Yourself with Legal and Regulatory Processes
Since the position requires a deep understanding of legal and regulatory processes, brush up on relevant terminology and recent changes in the law that may impact the firm. This will show your proactive approach and readiness for the role.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving skills and ability to operate under pressure. Think of examples where you've had to make quick decisions or manage competing priorities, and be ready to explain your thought process.
