Part time Deputy Company Secretary (c. 0.5 day per week) - 3688 (City of London)

Our client is a social enterprise set up in 2017 to help improve access to life-changing medical innovations at an affordable price. It now seeks an experienced company secretary to assist the General Counsel & COO and act as his right hand person – with the primary focus on attending/minuting all Board and Audit Committee Meetings.

The Deputy Secretary attends and takes minutes at all Board meetings (four meetings a year) and Audit Committee meetings (also four a year), and associated preparation and follow up work. (OnBoard Meeting Software is used, the GC’s PA prepares the Board Packs/and handles associated meeting admin). The Deputy also handles all corporate filings. There are three other Board committees, with 8 directors. The team are also currently carrying out a board effectiveness review which may require additional implementation work.

This is envisaged as a part time (0.1 FTE = c.0.5 days a week) role for someone to join them on a rolling, ongoing 12-month consultancy basis, so would be ideal for someone looking to add another client to their portfolio. The role does not necessitate any fixed day per week, rather that it would bulk for a full day or two around the specific Board/Committee meeting dates, so you would need to be available to support the prep ahead of the meeting (draft action points etc), and attend the meeting on the day, and then write up the minutes afterwards. ‘Attend’ on the day would be virtual in more than half the cases (6 out of 8 meetings) since all Audit Committee meetings are virtual, so most of this can be handled wholly remotely, only 2 of the 4 annual Board meetings are in person. One is a full day meeting in the London office, another an offsite two-day meeting (which includes a Board Strategy Day), and the other two are held as virtual meetings.

Our client is independent and does not seek to make a profit, with any operating surpluses invested into developing new agreements to accelerate access to healthcare.

This role would suit a candidate with a proven record acting as a Company Secretary, administrator or finance professional in a private or public company, with extensive Board Meeting experience.

A full job description is available on request, do get in touch if you would be interested in exploring this role and becoming part of this incredibly impressive company, a small organisation with the passion and ambition to achieve huge impacts by innovating and doing things differently.