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- Tasks: Support the Founding Partner with diary management, stakeholder engagement, and travel arrangements.
- Company: Join Joyce Guiness, a leading recruitment agency in London, specialising in high-calibre support roles.
- Benefits: Enjoy potential work-from-home Fridays and a vibrant office environment.
- Why this job: Be part of a close-knit team, drive business growth, and develop your skills in a dynamic setting.
- Qualifications: Experience as an Executive Assistant is a plus; proficiency in Microsoft Office is essential.
- Other info: Flexibility for occasional out-of-hours work may be required.
The predicted salary is between 36000 - 60000 £ per year.
We are looking for a professional and efficient Executive Assistant to primarily support the Founding Partner of our real estate investment client. This role forms part of the charismatic founder’s small, close-knit and well-established team, however, sits within a bigger, buzzy office, alongside affiliate businesses.
This role covers business and private duties for the Founder and, with light diary management for the Chairman when required. This EA will act as the right hand to the Founder and an integral asset to drive the business forward.
This applicant must have the gravitas and confidence to be an effective gatekeeper and guardian of the Founder’s time – managing expectations, politely and professionally. The highest levels of discretion, loyalty, and trustworthiness are valued assets.
The successful candidate will be ambitious and driven, as there is plenty of scope for growth and development, with the ability to mould the role to suit personal strengths and interests.
Exceptional organisation, proactive problem-solving, and attention to detail are vital skills. Strong verbal and written communication skills are essential, along with a friendly, cooperative attitude and a team player mentality.
Prior experience as an Executive Assistant would be advantageous. Proficiency in Microsoft Office is essential, particularly Outlook, PowerPoint and Excel. There may be occasional out-of-hours requirements, so some flexibility is necessary for this role.
Based – office-based, WFH potential on Fridays, as business needs allow
Hours – 9am-5:30pm
Start – ASAP (max 1 month notice considered)
Duties include but are not limited to:
- Complex diary and inbox management
- Engaging with internal and external stakeholders
- Compliance reporting to internal and external stakeholders
- Preparing materials for board meetings
- Assisting in creating presentations
- Proactively suggesting meeting follow-up
- Complex travel
- Accounting admin support, e.g. invoices, expense reporting / liaise with accountants
- Organising and maintaining central filing and contact database
- PA support, e.g. family travel, insurance, cars, gifts, personal errands
EA to Founding Partner. Real Estate. C London. ASAP start employer: Joyce Guiness Limited
Contact Detail:
Joyce Guiness Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA to Founding Partner. Real Estate. C London. ASAP start
✨Tip Number 1
Network within the real estate sector to find connections who might know about the role. Attend industry events or join relevant online forums to meet professionals who can provide insights or even refer you.
✨Tip Number 2
Research the Founding Partner and their business thoroughly. Understanding their vision, recent projects, and company culture will help you tailor your approach and demonstrate genuine interest during any interactions.
✨Tip Number 3
Prepare to showcase your organisational skills in a practical way. Consider creating a mock calendar or a sample presentation that highlights your ability to manage complex tasks effectively, as this will resonate well with the expectations of the role.
✨Tip Number 4
Be ready to discuss how you handle discretion and confidentiality. Given the nature of the role, having examples of past experiences where you've successfully managed sensitive information will be crucial in demonstrating your suitability.
We think you need these skills to ace EA to Founding Partner. Real Estate. C London. ASAP start
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant. Emphasise skills like diary management, communication, and organisation that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention your ability to manage expectations and your proactive problem-solving skills, which are crucial for this position.
Showcase Relevant Skills: In your application, specifically mention your proficiency in Microsoft Office, particularly Outlook, PowerPoint, and Excel. Provide examples of how you've used these tools effectively in previous roles.
Demonstrate Discretion and Loyalty: Highlight experiences where you maintained confidentiality and trustworthiness. This is essential for the role, so provide concrete examples that illustrate your ability to be a reliable gatekeeper.
How to prepare for a job interview at Joyce Guiness Limited
✨Showcase Your Organisational Skills
As an Executive Assistant, exceptional organisation is key. Prepare examples of how you've successfully managed complex diaries or projects in the past. This will demonstrate your ability to handle the demands of the role effectively.
✨Demonstrate Discretion and Professionalism
Given the high level of discretion required, be ready to discuss situations where you've had to maintain confidentiality. Highlight your understanding of the importance of being a gatekeeper for the Founder's time.
✨Prepare for Problem-Solving Scenarios
Expect questions that assess your proactive problem-solving skills. Think of specific instances where you've identified issues and implemented solutions, especially in a fast-paced environment.
✨Familiarise Yourself with Microsoft Office
Since proficiency in Microsoft Office is essential, brush up on your skills, particularly in Outlook, PowerPoint, and Excel. Be prepared to discuss how you've used these tools in previous roles to enhance productivity.
