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For Companies At a Glance
- Tasks: Support the Managing Director with scheduling, travel arrangements, and office operations.
- Company: Join The Travel Corporation, a leader in responsible travel experiences.
- Benefits: Enjoy hybrid work, annual travel credit, volunteer days, and professional development courses.
- Why this job: Be part of a passionate team making travel matter while enhancing your skills.
- Qualifications: Fluency in English, previous executive assistance experience, and strong organizational skills required.
- Other info: Work in a dynamic environment with opportunities for personal growth and impact.
The predicted salary is between 21000 - 35000 £ per year.
Executive Assistant to the Managing Director – Join Our Team
Location: London, UK (Full-Time) (Hybrid – 3 days in central London Office, 2 days WFH)
Salary: Up to GBP – £35K
Who We Are
We are driven by service through PASSION, PEOPLE & PURPOSE. The Travel Corporation is made up of a team of individuals with a shared goal of delivering exceptional travel experiences that make a positive difference. We’re leading the way in responsible travel, offering unique and rich local experiences, and are dedicated to making sure travel is easy and enjoyable.
What you’ll be doing:
As the Executive Assistant to the Managing Director (MD), you will provide vital high-level administrative support to the MD and play a key role in maintaining the seamless operations of the office. This multifaceted role requires exceptional organizational skills, strong communication abilities, and a proactive approach to problem-solving. You will be an essential part of the team, contributing to an efficient and dynamic work environment.
Key Responsibilities
- Manage the MD’s calendar, scheduling appointments, meetings, and events across time zones.
- Prepare materials for the MD’s engagements and organize comprehensive travel arrangements.
- Draft, proofread, and edit correspondence, reports, and presentations.
- Prepare agendas and reports for meetings, ensuring all details are efficiently collated.
- Handle confidential information with discretion and professionalism.
- Track and reconcile expense reports promptly.
- Be the point of contact for office-related queries and support daily office operations.
- Coordinate with vendors for office maintenance and supplies.
- Assist in wellness activities and contribute to a positive workplace culture.
- Support business improvement projects and maintain key documentation.
- Manage multiple tasks and projects, prioritizing effectively.
About You
- Fluency in English (written and spoken); an additional European language is advantageous.
- Previous experience in executive or personal assistance, office management, or facilities coordination.
- Impeccable attention to detail and a proactive, autonomous working style.
- Excellent organizational and multitasking skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office 365 (Excel, Word, PowerPoint); Adobe skills are a plus.
- Ability to handle confidential information with professionalism and discretion.
- Positive attitude, flexibility, and strong problem-solving skills.
- Comfort working collaboratively across teams and with minimal supervision.
Perks
You’ll enjoy an annual travel credit, the flexibility to work from anywhere for two weeks each year, and two paid days off to volunteer for causes close to your heart. Additionally, you’ll have access to professional development courses that help fuel your passion and growth. Be part of our mission to MAKE TRAVEL MATTER®, while working in a dynamic, hybrid role that blends both office and remote work.
Ready to Join Us?
If you’re excited to support our MD and contribute to something greater, apply today!
For more about us, visit www.ttc.com.
The Travel Corporation | Executive Assistant to Managing Director employer: The Travel Corporation
Contact Detail:
The Travel Corporation Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land The Travel Corporation | Executive Assistant to Managing Director
✨Tip Number 1
Familiarize yourself with the travel industry and The Travel Corporation's mission. Understanding their commitment to responsible travel and exceptional experiences will help you align your approach during interviews.
✨Tip Number 2
Highlight your organizational skills by preparing a mock calendar management plan. This will demonstrate your ability to handle scheduling across time zones, which is crucial for the Executive Assistant role.
✨Tip Number 3
Showcase your communication abilities by practicing how you would draft and edit correspondence. Being able to convey information clearly and professionally is key in this position.
✨Tip Number 4
Prepare examples of how you've handled confidential information in previous roles. This will illustrate your professionalism and discretion, which are essential qualities for an Executive Assistant.
We think you need these skills to ace The Travel Corporation | Executive Assistant to Managing Director
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in executive assistance, office management, or facilities coordination. Emphasize your organizational skills and any experience with managing calendars and travel arrangements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the travel industry and your alignment with the company's values of service, people, and purpose. Mention specific examples of how you've successfully managed multiple tasks and projects in previous roles.
Highlight Language Skills: If you speak an additional European language, be sure to mention it prominently in your application. This can set you apart from other candidates and demonstrate your ability to communicate effectively in a diverse environment.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for the role of Executive Assistant.
How to prepare for a job interview at The Travel Corporation
✨Showcase Your Organizational Skills
As an Executive Assistant, your ability to manage calendars and prioritize tasks is crucial. Be prepared to discuss specific examples of how you've successfully organized schedules or managed multiple projects in the past.
✨Demonstrate Strong Communication Abilities
Since you'll be drafting correspondence and preparing materials for the MD, highlight your communication skills. Bring examples of reports or presentations you've created, and be ready to explain your approach to effective communication.
✨Emphasize Discretion and Professionalism
Handling confidential information is a key part of this role. Be sure to convey your understanding of the importance of discretion and share experiences where you maintained confidentiality in previous positions.
✨Express Your Passion for Travel
The Travel Corporation values passion for travel and making a positive difference. Share your personal travel experiences and how they align with the company's mission, showing that you're not just looking for a job, but are genuinely interested in contributing to their goals.
