Accounts Payable Supervisor

Purpose of the role

Own the accounts payable process within a fast-paced luxury retail organisation with ad-hoc support across accounts receivable. Responsible for controlling expenses by receiving, processing, verifying, reconciling invoices and preparing payments.

Responsibilities

• Review expenditure expense reports for proper authorization and precision
• Reform and execute operations and processes
• Ensure accuracy in daily invoices and meet time limits
• Serve as contact for resolving complicated billing systems
• Build solid relationships across all units at various accounting levels
• Ascertain the accuracy of accounts payable standard files and the accounts payable integrations to the general records
• Participate in creation and interpretation of enhanced finance related methods to ensure consistency with accounts payable prerequisites
• Organize innumerably month-end annual closings and execute special analysis tasks and other financial related obligations with the assistance of the organization’s financial network
• Prepare and give advice on operations and staff budgets for authorization
• Oversee expenditure for compliance with budgets and give recommendations on discrepancies as often as necessary
• Create an efficient network for working out and distributing payments promptly
• Ensure that company’s invoices are precisely administered
• Organize account payments and working together with other units, taking into account all transactions within the company.

Qualifications, Skills, Experience Required

• A minimum of 4 years of Accounts Payable experience
• Finance experience in a retail, stock driven environment essential
• Good AP reconciliation skills
• Excellent communication skills, in person and in writing
• Very good attention to detail
• Ability to deal with high volume workloads, while ensuring that detail and accuracy is maintained
• Conscientious, with commitment and initiative to follow through and resolve difficult issues and problems quickly and accurately
• Ability to work with minimal supervision in a dynamic office environment with initiative and motivation
• Knowledge of basic accounting and cost allocation principles, accounting procedures and processes
• Numerate with strong analytical skills and ability to deal with multi currencies
• Good knowledge of accounting software (XERO)
• Experience of SAP (or similar) reporting tool would be beneficial
• Advanced Excel skills (minimum – Vlookup, linked workbooks, Pivot tables) a must
• MS Office (Outlook, Word, PowerPoint)
• Ability to learn and be proactive and work in a team to achieve result