Receptionist

Overview

We are looking for Receptionist and Office Coordinator to join our busy London office. The successful individual will work as part of a friendly team, to achieve a smooth running and efficient office and to provide all necessary administrative support required.

Responsibilities

Reception Duties:

• Act as the first point of contact for visitors, clients, and staff, ensuring a professional and friendly welcome.
• Answer and direct incoming phone calls promptly and professionally.
• Manage the reception area, ensuring it is always clean, organized, and presentable.
• Handle incoming and outgoing mail, couriers, and deliveries.

Office Coordinator Duties:

• Oversee the day-to-day running of the office, ensuring supplies are stocked, and facilities are maintained.
• Coordinate with vendors and service providers for office equipment, cleaning, and maintenance.
• Organize and maintain office records, documents, and filing systems.
• Support Health & Safety compliance, including managing first aid supplies and fire safety checks.
• Assist with onboarding new employees, including desk setup and access provisioning.
• Organize company meetings, events, and catering as needed.
• Create purchase orders (POs) and process invoicing for office-related expenses and vendor services.

Requirements

• Effective and excellent communication
• Attention to detail
• Ability to multi-task
• Great organisational skills
• Ability to meet fast deadlines
• Ability to work well with others

Please note that this is a hybrid role and the successful candidate will need to be able to commit to 3 days a week in the office.