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- Tasks: Support surveyors with admin tasks, reports, and client communications in property management.
- Company: Join BNP Paribas Real Estate, a leader in the property sector with a commitment to diversity.
- Benefits: Enjoy private medical cover, 25 days leave, gym discounts, and a vibrant company culture.
- Why this job: Gain valuable experience in a dynamic environment while contributing to meaningful projects.
- Qualifications: GCSEs in English and Maths; previous admin experience and IT skills required.
- Other info: Full-time role with opportunities for growth and participation in a bonus scheme.
The predicted salary is between 28800 - 43200 £ per year.
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The role
Provision of a full administrations service to a team of surveyors within the Property Management business line.
The role
Provision of a full administrations service to a team of surveyors within the Property Management business line.
Responsibilities
- Preparing monthly client property reports, extracting financial /arrears information and tenancy information from Tramps database, tenancy schedule updating, running of utility graphs/data.
- Liaising with FM teams and onsite management personal, to enable updating of FM report material, including environmental & risk management reports. Liaising with client Lawyers on Licence/assignments/leasing updates. Ensuring all contacts in reports up to date. Formatting, printing and binding reports.
- Preparing monthly Dashboard reports
- Assistance with preparation of presentational material, formatting, graphs, slides etc.
- Calculating and raising fees for a number of team members. Monitoring & calculating periodic fee up lifts in line with Management Agreements, checking fee workbooks, checking weekly aged debt lists and chasing old debts.
- Setting up new clients on Optimus and carrying out KYC checks on new / expired clients.
- Ensuring Quality Assurance files up to date and compliant.
- Calculating and preparing building Insurance apportionments.
- Typing correspondence, minutes/reports/spreadsheets
- Diary management – organising internal and external meetings, room bookings, catering, organising (in frequent) travel.
- General administrative duties for both team surveyors & FM’s, including but not limited to, answering phone calls in the absence of team members, archive filing, department post management, creating files.
- Co-ordination and coding of supplier invoices
- Preparation of changes note to maintain tenant information.
- Interpretation of commercial leases including Scottish law to be able to extract tenancy lease information.
- A basic knowledge of commercial property management
- Team reporting Co-ordination of monthly internal team data to ensure accurate and chasing for progress and updates.
Person specification
Qualifications/Key Skills
- GCSE level education (or equivalent standard), which will include English and Mathematics qualifications.
Experience
- Previous experience in a similar role
- Excellent English language skills – both written and spoken
- Experience of IT systems including Microsoft Office and the ability to utilise the range of software packages available within the business.
We are proud to offer award-winning benefits to support and reward our employees:
- Health & Leisure: Private medical cover, 25 days annual leave + public holidays (the option of purchasing up to 5 additional days via flex benefits), health screening, gym discounts, wellbeing support, volunteering opportunities, cycle to work scheme, eye care voucher, travel & retail discounts, travel insurance, concierge service, kids pass, open fairways golf card, great company culture and social events (including sports teams, charity events, art pass), perks at work
- Financial: Pension, life assurance at 8 x basic salary, group income protection (long term disability insurance), interest free season ticket loan, bonus scheme – you will be eligible to participate in the Company’s Bonus Scheme, share incentive plan, financial and mortgage advice
BNP Paribas Real Estate is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, colour, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.
Seniority level
-
Seniority level
Associate
Employment type
-
Employment type
Full-time
Job function
-
Job function
Sales and Management
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Property Administrator (Glasgow) employer: BNP Paribas Real Estate
Contact Detail:
BNP Paribas Real Estate Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Property Administrator (Glasgow)
✨Tip Number 1
Familiarise yourself with the Tramps database, as it's a key tool for extracting financial and tenancy information. Understanding how to navigate this system will give you an edge in your role and show your proactive approach.
✨Tip Number 2
Brush up on your knowledge of commercial leases, especially under Scottish law. Being able to interpret these documents accurately will be crucial in your day-to-day tasks and will demonstrate your expertise during interviews.
✨Tip Number 3
Highlight your experience with Microsoft Office, particularly Excel, as you'll need to prepare reports and manage data. Showcasing your proficiency in these tools can set you apart from other candidates.
✨Tip Number 4
Network with professionals in property management or real estate. Engaging with industry contacts can provide insights into the role and may even lead to referrals, increasing your chances of landing the job.
We think you need these skills to ace Property Administrator (Glasgow)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in property administration and any specific skills mentioned in the job description, such as knowledge of commercial leases or proficiency in Microsoft Office.
Craft a Strong Cover Letter: Write a cover letter that addresses your motivation for applying to BNP Paribas Real Estate. Mention how your previous experience aligns with the responsibilities of the Property Administrator role and express your enthusiasm for the position.
Highlight Relevant Skills: In your application, emphasise your organisational skills, attention to detail, and ability to manage multiple tasks, as these are crucial for the role. Provide examples from past experiences where you successfully demonstrated these skills.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which is essential for the Property Administrator position.
How to prepare for a job interview at BNP Paribas Real Estate
✨Know Your Role
Familiarise yourself with the responsibilities of a Property Administrator. Understand the key tasks such as preparing reports, liaising with teams, and managing client information. This will help you demonstrate your knowledge during the interview.
✨Showcase Your IT Skills
Since the role requires proficiency in IT systems, particularly Microsoft Office, be prepared to discuss your experience with these tools. You might even want to mention specific software you've used that relates to property management.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to handle real-life situations. Think of examples from your past experiences where you successfully managed administrative tasks or resolved issues.
✨Understand Commercial Leases
Having a basic knowledge of commercial property management and the interpretation of leases is crucial. Brush up on relevant terminology and concepts so you can confidently discuss them if they come up in conversation.
