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- Tasks: Manage office operations and ensure compliance with health and safety policies.
- Company: Join Europe's leading cloud provider, delivering innovative solutions in 140 countries.
- Benefits: Enjoy competitive salary, 33 days holiday, private medical, and daily fresh fruit.
- Why this job: Be a key player in a dynamic team with opportunities for global advancement.
- Qualifications: Experience in office management and a good level of English required.
- Other info: Flexible working environment with a supportive culture and employee assistance programme.
The predicted salary is between 36000 - 60000 £ per year.
As Europe’s leading cloud provider, we deliver public and private cloud products, shared hosting and dedicated server solutions in 140 countries worldwide. The Office Manager is in charge of the management of a site by providing a smooth running of the service, being a key contact person to coordinate the local teams in UK, Ireland and Netherlands deploying the OVH Group’s internal policies.
Site Administration
- Ensure the application, respect and update of health and safety policies
- Collaborate with the Office teams to ensure the compliance of the office with our Group policies in terms of design
- Liaise with other offices, contractors, suppliers and other organizations
Financial & Legal Activities
- Provide prompt and accurate answers to requests from internal departments (accounting, treasury, legal, etc.)
- Guarantee the reliability of our commercial contracts and our website’s provisions
- Manage clients’ requests in legal matters and relay to the Group's legal department when needed
- Interface with the legal department of the Group and the local law firm
- Manage requests from local authorities
- Process all the payments of providers or institutions (taxes, contributions, etc.)
- Control the proper execution and the respect of deadline of the financial reports
Facilitate the travel of team members, including the use of internal tools, planning, booking and reimbursement of expenses according to internal procedures.
Deploy, support and promote the Group's HR policies (compensation & benefits, training, evaluation, etc.).
Manage personnel administration (management of employment contracts and addendums, various legal documents, etc.).
Ensure compliance with the local legal framework.
Prepare and consolidate variable payroll elements (bonuses, absences, leave, etc.).
Collect and follow up training requests in collaboration with the Training Center.
Organize internal events in accordance with Group policies (thematic, budget, etc.).
Execute and control a payroll process.
Experience in office management.
Good level of English.
Benefits:
- Competitive Salary
- ~25 days holiday + bank holidays (33 days total per annum)
- ~4 extra days holidays (flexi days)
- ~Private Medical & Dental
- ~50% contribution to public travel
- ~Fresh fruit daily, coffee, tea and soft drinks
- ~A free 24/7 Employee Assistance Programme available to you and your family
- ~Great opportunity for advancement within the company across a variety of roles globally
Commercial Office Co Ordinator employer: OVHcloud
Contact Detail:
OVHcloud Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Commercial Office Co Ordinator
✨Tip Number 1
Familiarise yourself with the OVH Group's internal policies and values. Understanding their approach to office management and compliance will help you demonstrate your alignment with their culture during interviews.
✨Tip Number 2
Network with current or former employees of OVH Group on platforms like LinkedIn. Engaging in conversations can provide you with insights into the company’s work environment and expectations for the Office Manager role.
✨Tip Number 3
Prepare to discuss your experience in managing office operations, particularly in a multi-country context. Highlight any relevant examples where you successfully coordinated teams or ensured compliance with health and safety policies.
✨Tip Number 4
Showcase your organisational skills by preparing a mock plan for an internal event or a compliance initiative. Presenting this during your interview can illustrate your proactive approach and ability to manage multiple tasks effectively.
We think you need these skills to ace Commercial Office Co Ordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management and coordination. Use keywords from the job description to demonstrate that you meet the specific requirements of the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the company's values and how your skills align with the responsibilities of the Office Manager position. Mention your experience with health and safety policies, financial activities, and HR processes.
Showcase Your Communication Skills: In your application, emphasise your ability to liaise with various stakeholders, including internal departments and external organisations. Provide examples of how you've successfully managed communications in previous roles.
Highlight Your Problem-Solving Abilities: Demonstrate your problem-solving skills by including specific instances where you've effectively handled challenges in office management or legal matters. This will show your potential employer that you can navigate complex situations.
How to prepare for a job interview at OVHcloud
✨Understand the Company Culture
Before your interview, take some time to research the company’s culture and values. This will help you align your answers with what they are looking for in a candidate, showing that you are a good fit for their team.
✨Prepare for Scenario-Based Questions
Given the role involves managing various tasks and liaising with different teams, be ready to answer scenario-based questions. Think of examples from your past experiences where you successfully handled similar situations.
✨Showcase Your Organisational Skills
As an Office Manager, strong organisational skills are crucial. Be prepared to discuss how you manage multiple tasks, prioritise responsibilities, and ensure compliance with policies. Use specific examples to illustrate your capabilities.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions. Inquire about the team dynamics, the challenges the office currently faces, or how success is measured in this role. This shows your genuine interest in the position and the company.
