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- Tasks: Join our Records and Formalities team to support patent processes from filing to registration.
- Company: A leading intellectual property firm known for quality work and a supportive culture.
- Benefits: Enjoy a collaborative environment, personal development opportunities, and a commitment to diversity.
- Why this job: Be part of a dedicated team making a real impact in the legal services sector.
- Qualifications: Experience in IP, strong attention to detail, and good communication skills are essential.
- Other info: CIPA Administration Certificate preferred; Inprotech experience is a plus.
The predicted salary is between 36000 - 60000 £ per year.
A respected and well-established intellectual property firm is seeking an experienced Patent Administrator to join their busy Records and Formalities team in London. Known for their high-quality work and supportive working culture, this firm offers a collaborative environment where knowledge-sharing is encouraged and personal development is taken seriously. They’re committed to fostering an inclusive workplace and value diversity of thought and background across all levels of the business.
This is a great opportunity for a patent administrator with solid experience to join a dedicated team that provides vital support across the firm’s legal services. The role involves a broad range of responsibilities, supporting attorneys through the full patent lifecycle – from first filings through to grant and registration. Working closely with both clients and attorneys, the successful candidate will play a key part in maintaining the accuracy and integrity of the firm’s records and processes.
Key responsibilities include:
- Reviewing and distributing incoming correspondence (on a rota basis)
- Distributing filings and submissions across the team
- Monitoring and flagging deadlines to fee earners using internal prompt systems
- Handling updates and queries on patent matters
- Entering and maintaining case records accurately
- Docketing and processing incoming documents
- Filing patent forms and submissions via EPOline and ePCT (EP, PCT, GB, and Oppositions)
- Performing formalities checks on correspondence from EPO/WIPO/UKIPO
- Managing changes to client instructions
- Processing online fee payments
- Producing filing estimates when requested
- Conducting post-filing checks
- Supporting the training of junior team members
What they’re looking for:
- A strong team player with excellent attention to detail
- Proactive and able to work independently with minimal supervision
- Confident communicator with sound written and verbal skills
- Good understanding of patent procedures, particularly in foreign jurisdictions
- Previous experience with Inprotech is highly desirable
- Strong working knowledge of Microsoft Office
- CIPA Administration Certificate is preferred
- Minimum GCSE (or equivalent) in English and Maths
- Prior experience in an IP environment is essential
Contact Detail:
G2 Legal Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Patent Administrator (Formalities)
✨Tip Number 1
Familiarise yourself with the specific patent procedures and regulations in foreign jurisdictions, as this knowledge will be crucial for the role. Consider brushing up on your understanding of EPOline and ePCT systems, as these are essential tools for filing patent forms.
✨Tip Number 2
Network with professionals in the intellectual property field, especially those who work as patent administrators. Engaging with industry groups or attending relevant seminars can provide insights into the role and may even lead to referrals.
✨Tip Number 3
Demonstrate your attention to detail by preparing examples of how you've successfully managed records and deadlines in previous roles. Be ready to discuss specific instances where your proactive approach made a difference.
✨Tip Number 4
Showcase your communication skills by preparing to articulate complex patent concepts clearly and concisely. This will be important when discussing your experience with attorneys and clients during the interview process.
We think you need these skills to ace Patent Administrator (Formalities)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in patent administration and showcases your attention to detail. Include specific examples of your work with patent procedures and any experience you have with Inprotech.
Craft a Compelling Cover Letter: Write a cover letter that reflects your understanding of the role and the firm’s values. Emphasise your proactive nature, teamwork skills, and how your background aligns with their commitment to diversity and personal development.
Highlight Relevant Skills: In your application, clearly outline your skills related to patent formalities, such as managing deadlines, maintaining case records, and your proficiency with Microsoft Office. Mention any certifications like the CIPA Administration Certificate.
Proofread Your Application: Before submitting, thoroughly proofread your application for any errors or typos. A polished application reflects your attention to detail, which is crucial for a Patent Administrator role.
How to prepare for a job interview at G2 Legal
✨Showcase Your Attention to Detail
As a Patent Administrator, attention to detail is crucial. Be prepared to discuss specific examples from your past experience where your meticulous nature helped avoid errors or improved processes.
✨Demonstrate Your Knowledge of Patent Procedures
Familiarise yourself with patent procedures, especially in foreign jurisdictions. During the interview, confidently share your understanding and any relevant experiences that highlight your expertise in this area.
✨Highlight Your Teamwork Skills
This role requires collaboration with attorneys and clients. Be ready to provide examples of how you've successfully worked in a team environment, showcasing your ability to communicate effectively and support others.
✨Prepare for Technical Questions
Expect questions related to patent formalities and the tools used in the industry, such as Inprotech. Brush up on these topics and be ready to discuss how you have used similar systems in your previous roles.
