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- Tasks: Support the London office with mail, service calls, and furniture setups.
- Company: Join a dynamic corporate services team in the heart of London.
- Benefits: Enjoy flexible hours and a collaborative work environment.
- Why this job: Perfect for those who thrive in fast-paced settings and love problem-solving.
- Qualifications: Proficiency in Microsoft Office and strong communication skills required.
- Other info: Flexibility for out-of-hours work, including weekends, is essential.
The predicted salary is between 24000 - 36000 £ per year.
The Facilities Assistant will support the London office, handling mail, service calls, furniture needs, conference room setups, and general office maintenance. Flexibility for out-of-hours work, including weekends, is required. This role requires a proactive individual with strong organizational skills and the ability to handle a dynamic work environment.
Principal Responsibilities:
- Mail Handling: Sort incoming mail, dispatch outgoing mail by midday, process certified/return receipt packages and deliver to post office.
- Package Management: Log, track, and deliver priority packages, coordinate pickups and deliveries.
- Service Calls: Respond to employee service calls/emails, and coordinate with building engineers on service requests.
- Furniture and Setup: Review and reconstruct furniture, set up conference rooms, and handle manual tasks.
- Maintenance: Identify and address cleaning deficiencies, maintain office appearance, and ensure well-stocked supplies.
- Employee Office Needs: Day to day tasks such as desk repairs, daily moves, changing printer toners.
- Ad Hoc Tasks: Provide holiday cover for the Office Management/Facilities team as required.
Qualifications/Skills:
- Proficiency in Microsoft Office, especially Excel; data entry skills beneficial.
- Detail-oriented and thorough with strong ownership of work.
- Proactive and logical problem solver.
- Ability to prioritize in a fast-paced and constantly changing environment.
- Strong sense of urgency and quick learner.
- Team player with strong willingness to participate and help others.
- Excellent communication skills.
- Personal integrity; friendly, cooperative, and trustworthy.
Facilities Assistant. employer: Millennium Management
Contact Detail:
Millennium Management Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Assistant.
✨Tip Number 1
Familiarise yourself with the specific responsibilities of a Facilities Assistant. Understanding tasks like mail handling, package management, and furniture setup will help you demonstrate your knowledge during any discussions or interviews.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've managed multiple tasks in a fast-paced environment. This could be through previous jobs, volunteer work, or even personal projects that required prioritisation and attention to detail.
✨Tip Number 3
Highlight your flexibility and willingness to work out-of-hours. Since this role requires some weekend work, mentioning your availability and past experiences where you've adapted to changing schedules can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your communication skills. As a Facilities Assistant, you'll need to interact with various employees and service providers, so think of examples where you've effectively communicated to resolve issues or coordinate tasks.
We think you need these skills to ace Facilities Assistant.
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Facilities Assistant role. Emphasise your organisational skills, ability to handle dynamic environments, and any previous experience in facilities management or office support.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the position. Mention specific responsibilities from the job description, such as mail handling and service calls, and explain how your skills make you a great fit for these tasks.
Highlight Flexibility: Since the role requires flexibility for out-of-hours work, be sure to mention your availability in your application. This shows that you understand the demands of the job and are willing to meet them.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Facilities Assistant role.
How to prepare for a job interview at Millennium Management
✨Show Your Organisational Skills
As a Facilities Assistant, you'll need to demonstrate strong organisational skills. Be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past, especially in a fast-paced environment.
✨Highlight Your Proactivity
This role requires a proactive individual. During the interview, share instances where you took the initiative to solve problems or improve processes without being asked. This will show your potential employer that you're ready to take charge.
✨Demonstrate Flexibility
Since the job requires flexibility for out-of-hours work, be sure to express your willingness to adapt to changing schedules. Mention any previous experiences where you successfully managed unexpected changes in your work hours.
✨Communicate Effectively
Excellent communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. You might also want to prepare for questions about how you've handled communication with team members or clients in the past.
