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- Tasks: Coordinate projects, manage schedules, and ensure smooth communication across teams.
- Company: Join a transformation-focused company dedicated to helping businesses achieve lasting growth.
- Benefits: Enjoy a dynamic work environment with opportunities for professional development and flexible working arrangements.
- Why this job: Be part of a team that delivers high-quality learning programs and culture change that truly makes an impact.
- Qualifications: 2+ years in project coordination, strong organizational skills, and excellent communication abilities required.
- Other info: Experience with virtual events and advanced Microsoft Office skills are a plus.
The predicted salary is between 24000 - 42000 £ per year.
We are recruiting for our client, a transformation-focused company helping businesses and teams achieve lasting growth. They are looking for a project coordinator to join the team.
This role requires someone with excellent organisational and administrative skills, combined with strong attention to detail. The focus is on supporting project delivery, coordinating tasks, schedules, and resources, and ensuring smooth communication across stakeholders. This person will help deliver their USPs (leaders in the highest quality design & delivery of learning programmes & culture change that truly \”sticks\”).
Role description:
- Provide coordination and support across the lifecycle of client projects to ensure efficient delivery of objectives.
- Maintain strong relationships with clients and internal teams, acting as a consistent point of contact throughout the project lifecycle.
- Assist in scheduling and organising team and client meetings, capturing agendas, and following up on action items.
- Create and manage project timelines, ensuring tasks are clearly assigned and deadlines are met.
- Track budgets and maintain project records, ensuring all documentation is accurate and up to date.
- Coordinate with external faculty to confirm contracts, schedules, and required resources for project delivery.
- Provide administrative support for virtual events, including setting up Zoom/Microsoft Teams, managing breakout rooms, moderating chats, and supporting virtual workshops (training provided).
- Oversee logistical arrangements for in-person events, such as travel, accommodation, and onsite coordination for facilitators.
- Prepare and finalise project deliverables, including client materials like facilitator guides, presentations, and learning documents.
- Organise and attend post-project analysis meetings to ensure continuous improvement.
- Collaborate with team members to identify opportunities for process improvement
- Support the Head of Strategy & Future and Account Director in maintaining client relationships and identifying growth opportunities.
- Adhoc support where required on internal projects and marketing/social media posting
Person Specification:
- Previous experience in project coordination or a related support role (minimum 2 years).
- Organised and detail-oriented, with a proven ability to manage multiple tasks simultaneously.
- Strong relationship-building skills, fostering trust through clear communication and timely delivery.
- Excellent written and verbal communication skills.
- Advanced Microsoft Office skills (Word, Excel, PowerPoint).
- Interest in learning and leadership programmes or experience in similar industries is advantageous but not essential.
- Flexible and adaptable to a fast-paced, dynamic work environment.
Salary: 30-35k
Ruby Magpie | Project Coordinator employer: Ruby Magpie
Contact Detail:
Ruby Magpie Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Ruby Magpie | Project Coordinator
✨Tip Number 1
Familiarize yourself with project management tools and methodologies. Being able to discuss your experience with tools like Trello, Asana, or Microsoft Project can set you apart during the interview.
✨Tip Number 2
Highlight your organizational skills by preparing examples of how you've successfully managed multiple projects or tasks in the past. Be ready to share specific instances where your attention to detail made a difference.
✨Tip Number 3
Demonstrate your relationship-building skills by preparing to discuss how you've effectively communicated with clients and team members in previous roles. Think of examples that showcase your ability to foster trust and collaboration.
✨Tip Number 4
Research the company’s approach to learning and culture change. Understanding their unique selling points will help you align your answers with their values and show that you're genuinely interested in contributing to their mission.
We think you need these skills to ace Ruby Magpie | Project Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational and administrative skills. Include specific examples of project coordination experience, focusing on how you managed tasks, schedules, and resources.
Craft a Compelling Cover Letter: In your cover letter, emphasize your attention to detail and relationship-building skills. Mention your experience in coordinating projects and how it aligns with the company's focus on delivering high-quality learning programmes.
Showcase Relevant Skills: Highlight your advanced Microsoft Office skills and any experience with virtual event management. If you have worked in similar industries or have an interest in learning and leadership programmes, be sure to mention that as well.
Proofread Your Application: Before submitting, carefully proofread your application materials. Ensure there are no spelling or grammatical errors, as clear communication is crucial for this role.
How to prepare for a job interview at Ruby Magpie
✨Showcase Your Organizational Skills
Be prepared to discuss specific examples of how you've successfully managed multiple projects or tasks in the past. Highlight your ability to prioritize and keep everything on track, as this role requires excellent organizational skills.
✨Demonstrate Strong Communication Abilities
Since the role involves maintaining relationships with clients and internal teams, practice articulating your thoughts clearly. Be ready to share instances where your communication skills helped resolve issues or facilitated project success.
✨Familiarize Yourself with Project Management Tools
Research common project management tools and be ready to discuss any experience you have with them. If you have used tools like Trello, Asana, or Microsoft Project, mention how they helped you coordinate tasks and timelines effectively.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific project challenges. Think about potential scenarios related to scheduling conflicts or budget tracking, and prepare your responses to demonstrate your problem-solving skills.
