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- Tasks: Lead and manage high-profile meetings and events, ensuring top-notch delivery and client satisfaction.
- Company: Emota is an award-winning global events agency creating impactful experiences for clients worldwide.
- Benefits: Enjoy hybrid work options, travel opportunities, and a supportive team culture focused on growth.
- Why this job: Join a dynamic team, develop your project management skills, and make a real impact in the events industry.
- Qualifications: 7+ years in corporate event management, budget handling, and team leadership required.
- Other info: Diversity and inclusion are key; apply even if you don't meet every requirement!
The predicted salary is between 43200 - 72000 £ per year.
A bit about the role … As a dynamic and strategic-minded Project Director specialising in Meetings and Events, you will help build excellence in delivery for our global projects with our renowned clients. As a true champion for the highest levels of project management, best practice, and process compliance, you will lead team members to provide first-class solutions. Working with the Director of Meetings and Events, you will develop positive client relationships using your industry knowledge to develop our market leading capabilities. This role, which includes national and international travel, will involve client partner, supplier, team and financial management at all stages.
You will…
- Project Management: Lead the meetings and events delivery teams to ensure quality of delivery and financial health of associated projects. Be operational on high-profile client projects. Fulfil the role of Project Lead for the service line for multi-disciplined projects.
- Budget Management: Support the Director of Meetings and Events with forecasting and financial analysis for assigned accounts. Review and analyse financial tools to ensure health of all projects. Act as subject matter expert on company financial tools. Responsible for the preparation and maintenance of budgets, throughout the lifecycle on designated projects. Ensure financial tracking of each event and conduct regular ‘health checks’ to ensure positive cash flow. Identify and report cost avoidance/saving measures. Ensure compliance with company and client invoicing processes. Oversee accurate final reconciliation of events within agreed timelines.
- Client Liaison and Account Development: Meet and communicate with clients to maintain relationships. Identify new opportunities and leads for our business development to share with Client Engagement Director. Help present event proposals to clients. Plan, attend and complete client planning meetings both F2F and virtual. Manage preparation of supportive meeting planning materials for client planning meetings. Ensure the client is up to date with all aspects of meeting planning arrangements throughout the course of the programme. Collaborate with Director of Meetings and Events and other team members, ensure client SOPs are maintained and team members are trained.
- Staff Development and Management: Organise, plan, and prioritise staff and resources to meet goals and deadlines. Conduct regular 1:1s with team members to ensure they have the support needed to fulfil their roles. Lead on recruitment of Project Managers, Project Executives and input to their mentoring and development. Motivate and coach your direct line reports.
- General: Be an ambassador for the agency. Attend and contribute positively at team meetings and lead calls. Collaborate with other departments to ensure the delivery of client goals. Work towards client and company-driven service level agreements (SLAs) for all events. Understand, apply, and promote our mission, vision, and values. Champion progress to enhance our industry knowledge and develop our market leading capabilities. Comply with all company and client procedures, including those relating to Health & Safety. Comply with all client and company privacy and security protocols. Apply a knowledge of our range of services.
What do you need to have… Previous experience (7+ years) of managing and delivering meetings and events in a corporate setting in global destinations. Experience managing event budgets from creation through to revisions and reconciliation in multiple currencies. A customer-centric approach to event delivery. Previous experience leading teams to success. Proficiency in a range of event management software, project management tools and Microsoft 365 suite (including Excel and ability to maintain complex spreadsheets). A flexibility and desire to travel both nationally and internationally and manage busy event schedules on-site.
A bit about us…. Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences. Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.
Don’t meet every job requirement? That’s okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you’re excited about this role, but your experience doesn’t perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
Meetings and Events Project Director employer: Emota
Contact Detail:
Emota Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Meetings and Events Project Director
✨Tip Number 1
Network within the events industry by attending relevant conferences and seminars. This will not only help you meet potential colleagues but also give you insights into the latest trends and best practices in meetings and events.
✨Tip Number 2
Showcase your leadership skills by volunteering to lead projects or initiatives in your current role. This experience will demonstrate your ability to manage teams effectively, which is crucial for the Meetings and Events Project Director position.
✨Tip Number 3
Familiarise yourself with the specific event management software and project management tools mentioned in the job description. Being proficient in these tools will set you apart from other candidates and show your readiness for the role.
✨Tip Number 4
Research Emota's recent projects and client partnerships. Understanding their work will allow you to tailor your conversations during interviews and demonstrate your genuine interest in contributing to their success.
We think you need these skills to ace Meetings and Events Project Director
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in managing meetings and events, especially in a corporate setting. Emphasise your leadership skills and any specific software or tools you are proficient in that relate to the role.
Craft a Compelling Cover Letter: In your cover letter, express your passion for event management and how your previous experiences align with the responsibilities of the Meetings and Events Project Director. Mention your customer-centric approach and ability to manage budgets effectively.
Showcase Your Achievements: Include specific examples of successful projects you've led, particularly those involving high-profile clients or complex budgets. Quantify your achievements where possible, such as cost savings or improved client satisfaction ratings.
Demonstrate Cultural Fit: Research Emota's mission, vision, and values, and reflect these in your application. Show how your personal values align with theirs and how you can contribute to their goal of creating impactful experiences.
How to prepare for a job interview at Emota
✨Showcase Your Project Management Skills
As a Meetings and Events Project Director, your ability to manage projects effectively is crucial. Be prepared to discuss specific examples of past projects you've led, focusing on how you ensured quality delivery and financial health.
✨Demonstrate Financial Acumen
Since budget management is a key part of the role, come equipped with examples of how you've successfully managed event budgets in the past. Highlight your experience with financial tools and your approach to maintaining positive cash flow.
✨Emphasise Client Relationship Building
This role requires strong client liaison skills. Prepare to talk about how you've developed and maintained client relationships in previous roles, and be ready to share strategies for identifying new business opportunities.
✨Exhibit Leadership and Team Development
As you'll be leading a team, it's important to convey your leadership style. Discuss how you've motivated and developed team members in the past, and provide examples of how you've successfully managed staff to meet project goals.
