Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Join us as a Finance Administrator, handling invoices and supporting month-end processes.
- Company: Lucy Electric is a global leader in smart power distribution solutions.
- Benefits: Enjoy hybrid working, competitive pay, and a supportive team environment.
- Why this job: Perfect for detail-oriented individuals who love numbers and want to make an impact.
- Qualifications: 3 years in Purchase Ledger, strong communication skills, and numerical accuracy required.
- Other info: Quick and easy application process – apply today!
The predicted salary is between 30000 - 42000 £ per year.
Internal Job Title: Finance Administrator
Business:Lucy Electric UK
Location: Thame (Hybrid)
Job Reference No: 4044
Job Purpose:
The Finance Administrator is an integral part of the team, performing accounting and clerical tasks for the maintenance and processing of transactions, as well as providing processing support to the Accounts Payable function
Responsible for supporting month-end process and ad-hoc assignments
Responsible for processing invoices received for payment for all related businesses, and for undertaking the payment of creditors in an accurate, efficient, and timely manner
A passion for numbers, accuracy, and skills in calculating figures is essential, along with keen attention to detail and able to understand and follow processes
Business Overview:
Lucy Electric is an international leader in intelligent secondary power distribution products and solutions, with features such as remote operation and monitoring. Linking energy generation to consumption, the business specialises in high-performance medium and low-voltage switchgear for utility, industrial and commercial applications.
Job Dimensions:
To undertake duties and responsibilities as required/ instructed, in a timely manner, ensuring all deadlines are met.
Key Accountabilities:
These will include:
1. Month-end process
- Perform month-end processing tasks and reconciliations.
- Process staff claims
- Perform company credit card reconciliations.
- Allocate operating costs to respective business units
- Ensure the appropriate controls are in place and followed.
- Reconcile supplier and customer statements monthly.
- Liaise with external and internal audit.
2. Financial Reporting and planning
- Preparation of monthly management reports pack
- Preparation of cash forecasts
- Match invoices to purchase orders and goods received notes, using 3-way matching, and process on the D365 Purchase Ledger
- Prepare and assign non-product invoices for approval via the TAPS / Capture system. Process authorised invoices on the D365 Purchase Ledger.
- Ensure invoices are received from bona-fide suppliers, are correctly calculated (including VAT) and sufficiently detailed.
- Perform an initial check on the coding of purchase invoices and expenses.
- Check to ensure that budget holders only approve invoices within the limits granted to them according to the Delegation of Authority.
- Follow up disputed invoices with budget holders and suppliers and ensure disputes are resolved in the best interests of the company.
- Manage and record batch transaction processing on the D365 finance system.
4. Payment Processing
- Generate payments schedules for authorisation i.e. UK BACs, cheques, and foreign currency HSBCNet transfers.
- Ensure payments are made only after they are properly authorised.
- Pay suppliers in the most cost-efficient way.
- Ensure urgent payments are made quickly and efficiently, and after proper approval has been obtained.
- Ensure all outstanding invoices are processed before purchase ledger close down dates.
- Ensure budget-holders are aware of purchase ledger close down dates and the last date invoices can be received to be included in a payment run.
Covering Management Accountant / Finance Administrator / Purchase Ledger Supervisor when on annual leave. Dealing with other ad-hoc duties when the business required.
Qualifications, Knowledge, and Experience
Minimum:
- 3 years experience in Purchase Ledger and month-end process minimum
- Excellent written and verbal communication skills
- Knowledge of D365 would be an advantage
- Able to prioritise workload effectively
- Numerical accuracy
- Understand and follow processes
- High degree of accuracy and attention to detail
- Good knowledge of double entry bookkeeping
- Excellent telephone manner and good communication skills
- Ability to meet tight deadlines
- Excellent team player and thorough and professional approach to work
Does this sound interesting? We would love to hear from you. Our application process is quick and easy. Apply today!
#J-18808-Ljbffr
Finance Administrator employer: Lucy Group
Contact Detail:
Lucy Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance Administrator
✨Tip Number 1
Familiarise yourself with D365, as it's mentioned in the job description. If you have access to any online tutorials or courses, take some time to learn the basics. This will not only boost your confidence but also show us that you're proactive and eager to hit the ground running.
✨Tip Number 2
Brush up on your knowledge of double entry bookkeeping. Understanding this fundamental concept will help you stand out, as it’s crucial for the role. Consider creating a few practice scenarios to demonstrate your skills during any discussions.
✨Tip Number 3
Prepare to discuss your experience with month-end processes. Think of specific examples where you've successfully managed tight deadlines and reconciliations. This will help us see how you can contribute to our team right away.
✨Tip Number 4
Showcase your attention to detail by preparing a list of common invoice discrepancies and how you resolved them in past roles. This will highlight your problem-solving skills and your ability to maintain accuracy under pressure.
We think you need these skills to ace Finance Administrator
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities of a Finance Administrator. Familiarise yourself with tasks such as month-end processing, invoice management, and financial reporting to tailor your application accordingly.
Highlight Relevant Experience: In your CV and cover letter, emphasise your experience in Purchase Ledger and month-end processes. Mention specific examples where you've demonstrated numerical accuracy and attention to detail, as these are crucial for the role.
Showcase Your Skills: Make sure to highlight your communication skills and ability to work under tight deadlines. If you have experience with D365 or similar finance systems, be sure to mention this, as it could give you an edge over other candidates.
Craft a Strong Cover Letter: Write a compelling cover letter that not only outlines your qualifications but also expresses your passion for numbers and finance. Tailor it to reflect your understanding of Lucy Electric's business and how you can contribute to their team.
How to prepare for a job interview at Lucy Group
✨Show Your Passion for Numbers
As a Finance Administrator, your love for numbers is crucial. Be prepared to discuss your experience with financial tasks and how you ensure accuracy in your work. Share specific examples where your attention to detail made a difference.
✨Familiarise Yourself with D365
Knowledge of the D365 finance system can set you apart from other candidates. If you have experience with it, be ready to explain how you've used it in previous roles. If not, do some research to understand its functionalities and how it relates to the job.
✨Prepare for Month-End Process Questions
Expect questions about month-end processes and reconciliations. Brush up on your understanding of these tasks and be ready to discuss how you manage deadlines and ensure accuracy during this critical time.
✨Demonstrate Effective Communication Skills
Strong communication skills are essential for liaising with budget holders and suppliers. Prepare to showcase your ability to resolve disputes and communicate effectively, both verbally and in writing, as this will be key in your role.
