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- Tasks: Support two Managing Directors with scheduling, travel coordination, and event planning.
- Company: Join a leading Investment Bank that partners with top private equity firms and hedge funds.
- Benefits: Enjoy a competitive salary, flexible work options, and a dynamic work environment.
- Why this job: This role offers hands-on experience in a fast-paced, international setting with high-level executives.
- Qualifications: Previous EA experience in Banking or Legal is preferred; strong organizational and MS Office skills required.
- Other info: This is a 12-month fixed-term contract with the potential for growth.
The predicted salary is between 39600 - 77000 £ per year.
St Pauls – 08.30- 17.00 ( 1 day home working)
12 month Fixed Term Contract starting ASAP
Our client, an Investment Bank, that assists in raising capital for funds managed by some of the largest private equity firms, hedge funds, real assets and real estate funds in the world, are seeking a proactive, organised and forward thinking EA to support 2 Managing Directors.
This is a super busy and all encompassing role that requires high attention to detail, scheduling & co-ordinating busy / changeable diaries, co-ordination of European travel, lunches and events. Our ideal candidate will have had previous EA experience ideally in Banking or Legal supporting a busy international team in a fast paced and client facing environment, superb organisational skills, strong attention to detail and competent MS Office skills.organizational
Role duties will include:-
- Proactively manage multiple complex diaries, anticipating requirements, ensuring efficient scheduling of meetings to make best possible use of their time, whilst using initiative to identify, anticipate and resolve conflicts and manage changes at short notice; Support the teams with updating and maintaining details on Salesforce.
- Arranging meetings and calls across various time zones as required;
- Be the main point of contact for all MD\’s during any periods of absences away from the desk (including answering phones)
- Co-ordinate Managing Directors expenses through Concur to ensure the reports are submitted within the required deadline and with all supporting documentation;
- Anticipate, manage and coordinate European and International travel for the teams, ensuring timely preparation to include visa applications, whilst adhering to the firm\’s travel policy to ensure cost efficiency at all times.
- Organise events for the teams to include client lunches, dinners, conferences any other ad hoc team entertainment
Salary dependent upon experience
Love Success | Executive Assistant to £55,000 employer: Love Success
Contact Detail:
Love Success Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Love Success | Executive Assistant to £55,000
✨Tip Number 1
Familiarize yourself with the specific tools and software mentioned in the job description, such as Salesforce and Concur. Being proficient in these platforms will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight your experience in managing complex diaries and scheduling across different time zones. Prepare examples of how you've successfully navigated scheduling conflicts in the past to showcase your proactive approach.
✨Tip Number 3
Research the investment banking sector and understand the specific challenges faced by Managing Directors in this field. This knowledge will allow you to tailor your conversations and show that you are genuinely interested in supporting their needs.
✨Tip Number 4
Prepare to discuss your organizational skills in detail. Think of specific instances where your attention to detail made a significant impact, especially in fast-paced environments, as this is crucial for the role.
We think you need these skills to ace Love Success | Executive Assistant to £55,000
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous experience as an Executive Assistant, especially in banking or legal environments. Emphasize your organizational skills and any relevant software proficiency, particularly with MS Office and Salesforce.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and ability to manage complex diaries. Mention specific examples of how you've successfully coordinated travel and events in fast-paced settings.
Highlight Attention to Detail: In your application, provide examples that demonstrate your strong attention to detail. This could include instances where you resolved scheduling conflicts or managed multiple tasks simultaneously without errors.
Showcase Communication Skills: Since the role involves being the main point of contact for the Managing Directors, highlight your communication skills. Include experiences where you effectively liaised with various stakeholders or managed client interactions.
How to prepare for a job interview at Love Success
✨Showcase Your Organizational Skills
Since the role requires superb organizational skills, be prepared to discuss specific examples from your previous experience where you successfully managed complex schedules or coordinated multiple tasks simultaneously.
✨Demonstrate Attention to Detail
Highlight instances where your attention to detail made a significant impact. This could include managing travel arrangements or preparing reports that required accuracy and thoroughness.
✨Familiarize Yourself with Relevant Tools
Make sure you are comfortable with MS Office and any other tools mentioned in the job description, like Salesforce and Concur. Being able to discuss your proficiency with these tools will show that you are ready to hit the ground running.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle real-life scenarios, such as scheduling conflicts or last-minute changes. Practice articulating your thought process and problem-solving strategies in these situations.
